This Form Is Only to Be Used for the Employment of Casual Academic Employees Who Undertake

/ CASUAL EMPLOYMENTFORM (Academic) - ‘ONE OFF’ PAYMENTS
(HR/CEO) effective 10/15

• This form is only to be used for the employment of casual academic employees who undertake casual academic workon a ‘one-off’’basis within a semester.
• Do NOT use this form for the employment of casual academic employees who undertake more regular work during the semester - useHR/CETfor this purpose.
• Submit the original of this form to PayrollServices for payment together with a Tax File Number (TFN) Declaration. (Note: ATO regulations require the University to submit ATO TFN Declaration forms within 2 weeks of commencement of new employment.).
• Retain a copy of this form for the School/Division and provide a copy of this formto the employee.
• Do not use this form for current full-time academic staff members as such staff members are not eligible to be paid to do casual teaching.

/ Payroll use only
Job No
Payroll No
Position No
PART A – EMPLOYMENT DETAILS – to be completed by the supervisor of the casual employee
Title: / Family Name: / Given Names: / Payroll No: / Job No:
Faculty / Portfolio: / School / Division:
Unit / Discipline: / Located at (ie Bedford Park, FMC, Noarlunga etc):
State (where work is performed):
SA NT WA QLD NSW ACT VIC TAS Other:
Work Health & Safety Induction Checklist
The Work Health & Safety Induction Checklist includedwith this form (page 4) must also be completed at the commencement of new employment or if WH&S procedures have changed since the employee last worked in the area.
Date Worked, Duties and Rate(s)
Note: In order to qualify for a “One-Off” payment, casual duties must be undertaken within one pay fortnight. The hours noted below should not be entered on the Employee Self Service but will be processed by Payroll Services.
* * * IMPORTANT: The hours below must NOT be entered online. This will be done by Payroll Services * * *
Date Worked: / No of Sessions: / Code:
(eg: L1, L2, T1, M1) / Sessional Rate: / Topic #
$
$
$
$
*Refer to page 6 for relevant codes and rates. Note that in certain categories, the rate assumes both delivery and associated work.
Salary Account Number(s) to be Charged (including applicable oncosts):
Account Fraction / %
Account Fraction / %
Note: If funding is split between two account numbers, the total fraction must equal 100%.
PART B – EMPLOYEE DETAILS - all sections to be completed by the employee in full.
Information for Employee

• The conditions pertaining to casual academic employment are included in the prevailing Flinders University Enterprise Agreement, which is available at:
• Important employment information for casual academic staff is included on page 5 of this form.
• Guidelines for the use of Electronic Timesheets for casual academic staff are included on page 8.

Personal Details
Title: / Family Name: / Given Names: / Preferred Name:
Home Address: / Post Code:
Postal Address (if different from above): / Post Code:
Home Telephone: / Mobile No: / Email:
Gender: / Date of Birth (dd-mm-yyyy) (must be completed):
Male Female
Qualifications:
Current or Previous Association with Flinders University:
Are you currently, or have you ever been, employed at Flinders University in any capacity? / YES / NOYESNO / If yes, Payroll No (if known):
Are you currently, or have you ever been a student at Flinders University? / YES / NOYESNO / If yes, Student ID No:
Visa and Citizenship Details
Please indicate your residency status(pls tick relevant box) : / Australian Citizen / Visa Holder
If holding a visa, please indicate type and sub-class of visa:
If holding a visa, what work rights do you have?
Note: If you are not an Australian citizen, your visa must be sighted by the University and a copy of your visa and your passport photo page attached to this form to enable HR to verify work rights with the Department of Immigration and Border Protection. You should be aware that heavy penalties apply for any breaches of Immigration regulations.
Financial Institution Details for Deposit of Pay
Institution Name:
Branch Location:
Branch (BSB) Code: / Account Number (max 9 digits):
Name(s) in which the account is held:
Employee Certification
Employee Signature: / Date:
Note: Please also sign Declaration by Casual Employee overleaf.
Pay Advice
Your payslips and your Payment Summary can only be accessed on-line. These can be printed or viewed online via the Employee Self Service link at
PART C – EMPLOYMENT DECLARATION AND AUTHORITY
Declaration by Employee – please tick each box to confirm your response
This employment does not contravene visa restrictions about paid employment in Australia that apply to me.
My present physical and mental health would in no way prevent me from satisfactorily performing the duties for which I am engaged.
I have completed the WH&S Induction Checklist with my supervisor.
I will comply with University policies and procedures as they exist from time to time.
I have read and accept the duties and conditions that apply to my employment as a casual academic employee.
I declare that the details supplied by me on this form are true and correct.
I have retained a copy of this Casual Employment Form.
I have attached the following (please tick)
my completed Tax File Number (TFN) Declaration.
Note: If you are a new employee you must complete and attach your TFN Declaration otherwise the University is obliged to deduct tax instalments at the highest marginal rate and your superannuation contributions may be affected.
If you have previously been employed at the University and have completed a TFN Declaration within the last 12 months, you do not need to forward a new form, unless the information contained in your previous TFN Declaration has changed.
a copy of my visa and passport photo page (where not an Australian citizen).
I consent to the University verifying my visa status with the Department of Immigration and Border Protection.
Employee’s Signature: / Date:
Supervisor Declaration and Authority – please tick each box to confirm your response
I am satisfied that this employee has the necessary qualifications/abilities to carry out the duties for which funds have been committed.
I confirm that this form has been duly completed.
I confirm that I have completed the WH&S Induction Checklist in respect of this casual employee and that I have retained a copy.
I confirm that this casual employee does not have a relationship (financial, familial, sexual or otherwise) with me.
I am satisfied that this employee is an Australian citizen, permanent resident or has visa authorisation allowing employment.
I undertake to provide the employee with a copy of this completed form. A copy will also be retained by the School/Division.
Supervisor’s Signature: / Supervisor Name: / Topic No: / Date:
Dean of School/Head of Division (or Delegate) Declaration and Authority

• I am satisfied that due process has been followed in the selection of this casual employee and that supervisory arrangements are appropriate.
• I certify that funds are available for this “One-Off” appointment.

Dean of School/Head of Division Signature: / Dean of School/Head of Division Name: / Date:
PART D –WORK HEALTH AND SAFETY

Flinders University

Work Health and Safety Induction Checklist *

(Form HR/WHS)

Name: / Position: / Start Date:

Please complete all applicable sections of the Checklist below.

Emergency and First Aid Procedures / √ when done
Advised of procedures & sounds for emergency evacuation and location of assembly area
Shown location of emergency exits and fire extinguishers
Introduced to area Fire Warden
Advised of first aid procedures and location of first aid person(s)
Informed of Security procedures on campus
Work Health & Safety
Provided with contact details of area Health & Safety Representative
Given and explained Work Health & Safety Information Brochure
Show location of University WHS website

• Location of WH&S Policy
• Access to WH&S Policy
• WH&S Policy explained

Area specific hazard information

• Repetitive work (including word processing and data entry)
• Manual handling
• Other (list)
• Explain relevant Safe Operating procedures (where relevant)
• Advise location of Material Safety Data Sheets

(Continue overleaf if necessary)
Told to report hazards to supervisor for risk assessment & control
Advised of work times and breaks – including the need to alternate intensive keyboard work with other duties
Shown workstation – tools, equipment and plant used for the job
Other job specific policies / guides (list)
Laboratories, workshops, maintenance areas / Yes / No / N/A
Shown location of Workplace Substances Register and MSDSs
Shown location of Plant Register∆ and associated Risk Assessments
Shown location of Standard Operating Procedures

∆The Electrical Inventory may cover all Plant in your area. “Plant” does not include manually powered hand-held tools.

*Area specific WH&S Induction Checklists may also apply. Supervisor to retain all signed sheets.

Signed (Supervisor) / Date
Signed (Staff Member) / Date

EMPLOYMENT INFORMATION FOR CASUAL ACADEMIC STAFF

Reporting relationships
Casual academic staff members are responsible to the Dean of School and are assigned responsibilities by the Dean. Direct day-to-day duties are usually assigned by the Topic Coordinator.
Definition of Duties and Salary Payment Codes
The description of duties able to be undertaken by casual academic staff is listed on page 6. The associated salary pay codes are also listed.
Remuneration
Casual academic staff members are paid for agreed work undertaken and completed.
Casual academic staff members do not receive paid or unpaid leave or payment for public holidays.
Rates of pay are specified at:
There is no provision for one-off rates to be paid and payment is only made for hours or sessions worked.
Note: Full-time academic staff members are not eligible to be paid for teaching undertaken in other Faculties/Portfolios which is in addition to the teaching normally required as part of their duties. Financial arrangements for such work would normally be negotiated between Heads of the respective Faculties/Portfolios. Human Resources should be consulted for more information.
Payroll Procedures
Payroll Services in Human Resources Division requires all relevant paperwork prior to commencement of employment to facilitate timely payment of salary to the employee.
Payment for one-off claims will be processed in the next available fortnightly pay cycle and will be taxable.
Superannuation
In accordance with legislation the Superannuation Guarantee Levy is paid for casual academic staff to UniSuper’s Accumulation Super 1 Scheme. No contribution is required from the casual academic employee. The University’s contribution to this scheme will appear on the casual employee’s payslip where applicable on the last payslip of each calendar month. All members receive individual statements each year from UniSuper. Further enquiries can be made by contacting the Employee Benefits Unit, telephone 8201 5231 or 82015727 or email: (). At the completion of employment with Flinders University, casual academic employees should contact the Superannuation Office to make arrangements for either payment or roll-over of their superannuation benefit.
University Policies and Procedures
Casual academic employees are required to observe University policies including human resources and student-related policies and procedures, and policies on Work Health & Safety and Equal Opportunity. Copies of the relevant policies are available via the Flinders University Web home page
Equipment and Resources
Equipment and resources provided by the University remain the property of the University.
Email/Internet
Casual staff may be given access to the University’s electronic communications systems, including email and internet for carrying out their University tasks. Either the employee or the employee’s supervisor can arrange with either Payroll Services (ext 12501 or 15014) or the Faculty/Portfolio’s local computing support staff for a Flinders Authentication Name (FAN) which will give the employee access to a number of University electronic services. These include electronic mail, network services and course materials. Generally FAN details will be created and available for casual employees from the date they commence their employment.
To activate your FAN, go to:
Notice Period
A casual academic employee who is unable to complete the contractual arrangements as agreed should notify his/her Supervisor/Dean of School immediately to avoid overpayment of salary. Either the University or the casual academic employee may provide one day's notice of the termination of the casual employment.

DESCRIPTION OF DUTIES AND PAYMENT CODES – CASUAL ACADEMIC STAFF

Casual academic employees may be appointed to:

• lecture in subjects;
• give tutorial instruction, or
• demonstrate in practical classes.

They may also be required to:

• assist in the marking of assignments;
• be available for consultations with students at specific times for a minimum of 1 hour on at least 2 separate days each week;
• assist in the preparation of teaching material and the organisation of classes;
• attend lectures given on the subject in which the casual academic employee is teaching; and
• attend staff meetings in connection with the subject.

Different codes and rates apply to classification, and the appropriate code should be determined in accordance with the guidelines below. The rates of pay applicable to each code are available at: .
Lecturing
A lecture means any education delivery described as a lecture in a course or unit outline, or in any official timetable issued by the University.
L4 / is paid to a distinguished person who gives a single lecture or a small group of lectures (rate assumes 1 hour delivery and 4 hours’ associated work).
L3 / is paid where the lecturer assumes significant responsibility for planning and developing a unit or a large part of a unit, as well as lecturing or where a lecture or a small group of lectures call for special expertise (rate assumes 1 hour delivery and 3 hours’ associated work).
L2 / is the standard rate paid for a lecture (rate assumes 1 hour delivery and 2 hours’ associated work).
L1 / is paid for a repeat lecture such as a lecture covering the subject matter of a lecture given not long before to another group of students (rate assumes 1 hour delivery and 1 hour associated work).
Tutoring
Tutorial means any educational delivery described as a tutorial or seminar in a course or unit outline, or in any official timetable issued by the University.
T1 / is paid for a tutorial that will involve the exercise of autonomous academic judgment or the major responsibility for a tutorial sequence (rate assumes 1 hour delivery and 2 hours’ associated work).
T2 / is the standard rate paid for a tutorial (rate assumes 1 hour delivery and two hours’ associated work).
TR1
T3
TR3 / is paid for a repeat tutorial, the original of which was paid for at the rate of T1 or T2. A repeat tutorial is defined as a tutorial repeated within seven days of the first presentation of the same topic (rate assumes 1 hour delivery and 1hour associated work).
is paid for a tutorial where the script is predetermined and delivered under close direction of the topic coordinator (rate assumes one (1) hour delivery and one (1) hour associated work).
is paid for a repeat tutorial, the original of which was paid for at the rate of T3, where the original tutorial script was predetermined and delivered under close direction of the topic coordinator (rate assumes one (1) hour delivery and 30minutes’ associated work).
Demonstrating
Demonstrating is carrying out practical activities to illustrate principles, usually under the supervision of an academic staff member.
D1 / is paid for each hour of demonstration.
Marking
Marking is checking, reviewing and evaluating work submitted by students assigning and recording a mark or level. Assessment of the level of complexity of any marking task is made by the Dean of a School. All marking, with the exception of contemporaneous marking*, attracts a separate payment in accordance with the relevant rate M1 or M2.
M1 / is for marking requiring a significant exercise of academic judgment, usually as a supervising examiner.
M2 / is for routine marking
*Contemporaneous marking, which does not attract any additional payment, means any marking that is:

• undertaken during a lecture or tutorial or while undertaking demonstrating, or during teaching pratice supervisions and/or
• undertaken during the delivery component of ‘clinical nurse education’ or ‘speech pathology’ clinical sesson and/or
• assigned to be undertaken during the above periods.

For clarification, where marking was assigned to be undertaken during the above periods but was subsequently performed outside the period without prior agreement of the staff member’s supervisor, it will not attract additional payment.
Musical Accompanying with Special Educational Services
MUS1 / is the rate paid for the provision of musical demonstration/accompaniment.
Clinical Nurse Education
Clinical Nurse education means the conduct of undergraduate nurse education in a clinical setting.
CN1 / is the rate paid for normal preparation (rate assumes 1 hour delivery and 1 hour associated work).
CN2 / is the rate paid for basic preparation (rate assumes 1 hour delivery and 30 minutes’ associated work).
Speech Pathology Clinical Session
SPCS / is the rate paid for a clinical session.
Teaching Practice Supervision
TPS / is the rate paid for each hour of Teaching Practice Supervision which involves liaison, during a student placement, with the school/educational organisation and the supervising teacher(s) and provision of relevant feedback on the student to the University’s Teaching Education Coordinator. This rate does not apply to teachers who undertake the day-to-day classroom supervision of students on placement.

DESCRIPTION OF DUTIES AND PAYMENT CODES – CASUAL ACADEMIC STAFF (cont’d)

Topic Coordination
Topic coordination means the duties described for ‘full topic coordination’ in the prevailing Flinders University Enterprise Agreement.
TC is the rate paid for each hour of topic coordination duties.
Other
OD1 / This rate includes workshops, practical sessions, student field excursions, clinical nurse sessions (other than clinical nurse education), musical coaching, repetition, musical accompanying (other than with special education service), performance and visual art studio sessions, development of teaching and subject materials (i.e. subject guides and reading lists), consultation with students, supervision and attendance at School and/or Faculty meetings as required, and attendance at lectures given by another academic staff member, where this is directed.

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