Section III: Evaluation and Qualification Criteria

Section III. Evaluation and Qualification Criteria

Table of Contents

1. Domestic Preference (ITB 38)

2. Evaluation Criteria (ITB 39.3 (e))

3. Multiple Contracts (ITB 39.6)

4. Post qualification Requirements (ITB 41.2)

Section III: Evaluation and Qualification Criteria

1. Domestic Preference (ITB 38)

1.1 If the Bidding Data Sheet (BDS) so specifies, the purchaser may grant a margin of preference to goods manufactured in the Purchaser’s country for the purpose of bid comparison, in accordance with the procedure outlined in subsequent paragraphs:

1.2 Bids will be classified in one of the three groups, as follows:

a)Group A: Bids offering goods manufactured in Bhutan, for which (i) labour, raw materials and components from within the country account for more than thirty (30) percent of the EXW price; and (ii) the production facility in which they will be manufactured or assembled has been engaged in manufacturing or assembling such goods at least since the date of bid submission.

b)Group B: All other bids offering Goods manufactured in Bhutan

c)Group C: Bids offering Goods manufactured outside Bhutan that have been already imported or that will be imported.

1.3 The price quoted for goods in bids of Group A and B shall include all duties and taxes paid or payable on the basic materials or components purchased in the domestic market or imported, but shall exclude the sales and similar taxes on the finished product. The price quoted for goods in bids of Group C shall be on CIF or CIP (place of destination), which is exclusive of customs duties and other import taxes already paid or to be paid.

1.4 In the first step, all evaluated bids in each group shall be compared to determine the lowest bid in each group. Such lowest evaluated bids shall be compared with each other and if, as a result of this comparison, a bid from Group A or Group B is the lowest, it shall be selected for the award.

1.5 If as a result of preceding comparison, the lowest evaluated bid is a bid from Group C, the lowest evaluated bid from Group C shall be further compared with the lowest evaluated bid from Group A after adding to the lowest evaluated price of goods offered in the bid from Group C, for the purpose of this further comparison only, an amount equal to five (5) percent of the CIF or CIP bid price. The lowest evaluated bid determined form this last comparison shall be selected for the award.

Section III: Evaluation and Qualification Criteria

2. Evaluation Criteria(ITB 39.3 (e))

The Purchaser’s evaluation of a Bid may take into account, in addition to the Bid Price quoted in accordance with ITB Sub-Clause 16.6, one or more of the following factors as specified in ITB Sub-Clause 39.3(e) and in the BDS referring to ITB Sub-Clause 39.3(e), usingthe following criteria and methodologies.

(a)Delivery Schedule. (as per Incoterms specified in the BDS)

The Goods are required to be delivered within the acceptable time range (after the earliest and before the final date, both dates inclusive) specified in the List of Goods and Delivery Schedule in Section VI. No credit will be given to deliveries before the earliest date, and Bids offering delivery after the final date shall be treated as non responsive. Within this acceptable period, an adjustment, as specified in BDSSub-Clause ITB 39.3(e), will be added, for evaluation purposes only, to the Bid price of Bids offering deliveries later than the “Earliest Delivery Date” specified in Section VI , List of Goods and Delivery Schedule.

(b)Deviation in Payment Schedule.

(i)Bidders shall state their Bid price for the payment schedule outlined in the SCC. Bids shall be evaluated on the basis of this base price. Bidders are, however, permitted to state an alternative payment schedule and indicate the reduction in Bid Price they wish to offer for such alternative payment schedule. The Purchaser may consider the alternative payment schedule and the reduced Bid Price offered by the Bidder selected on the basis of the base price for the payment schedule outlined in the SCC.

(c)Cost of major replacement components, mandatory spare parts and service.

(i)The list of items and quantities of major assemblies, components and selected spare parts likely to be required during the initial period of operation specified in BDS Sub-Clause ITB 21.3 is in the List of Goods. An adjustment equal to the total cost of these items, at the unit prices

quoted in each Bid shall be added to the Bid Price, for evaluation purposes only.

(d)Availability in Bhutan of spare parts and after sales services for equipment offered in the Bid.

(i)An adjustment equal to the cost to the Purchase of establishing the minimum service facilities and parts inventories, as outlined in BDS Sub-Clause ITB 39.3 (e), if quoted separately, shall be added to the Bid Price, for evaluation purposes only.

(e)Projected operating and maintenance costs.

(i)Operating and maintenance costs. An adjustment to take into account the operating and maintenance costs of the Goods will be added to the Bid Price, for evaluation purposes only, if specified in BDS Sub-Clause ITB 39.3 (e). The adjustment will be evaluated in accordance with the methodology specified in the BDS Sub-Clause ITB 39.3 (e).

(f)Samples of the equipment

- The bidders are required to submit the samples of the equipment offered for evaluation purpose, if specified in BDSSub-Clause ITB 39.3(g). The evaluation will be based on the samples being provided.

Section III: Evaluation and Qualification Criteria

3. Multiple Contracts (ITB 39.6)

The Purchaser shall award multiple contracts to the Bidder that offers the lowest evaluated combination of Bids (one contract per Bid) and meets the postqualification criteria (this Section III, Sub-Section ITB Sub-Clause 41.2, Postqualification Requirements)

The Purchaser shall:

(a)Evaluate only lots or contracts that include at least the percentages of items per lot and quantity per item as specified in ITB Sub-Clause 16.7.

(b)take into account:

(i)the lowest-evaluated Bid for each lot; and

(ii)the price reduction per lot and the methodology for its application as offered by the Bidder in its Bid.

Section III: Evaluation and Qualification Criteria

4. Post qualification Requirements (ITB41.2)

After determining the lowest-evaluated Bid in accordance with ITB Sub-Clause 40.1, the Purchaser shall carry out the post qualification of the Bidder in accordance with ITB Clause 41, using only the requirements specified. Requirements not included in the text below shall not be used in the evaluation of the Bidder’s qualifications.

(a)Financial Capability

-Tax clearance certificates from the concerned agencies.

(b) The Bidder shall furnish documentary evidence to demonstrate that the Goods it offers meet the following usage requirement(s):

Section III: Evaluation and Qualification Criteria

Lighting of rural households in Bhutan using solar energy.