County Name Here

Comprehensive Emergency

Management Plan

Debris Management Plan Annex

TABLE OF CONTENTS

Section I Objectives 5

  1. General5
  2. Authority5
  3. Debris management plan participants6

Section II – Explanation of Terms7

Section III – Debris Management8

  1. Staff Roles and Responsibilities8
  2. General8
  3. Debris management center8
  4. County staffing assignments and duties9
  5. Debris manager9
  6. County highway department10
  7. Highway department debris coordinator10
  8. Administrative staff support10
  9. Local fire departments12
  10. County sheriff’s department12
  11. Utilities12
  12. State assistance13
  13. Federal assistance15
  14. Administration15
  15. Contracting and procurement16
  16. Legal16
  17. Emergency communications plan16
  18. Health and safety plan and procedures16
  19. Training schedule16

Section IV – Situation and assumptions16

  1. Design disaster event16
  2. Forecasted debris17

Section V – Debris collection plan18

  1. Priorities18
  2. Response Operations18

1.General18

2.Phase 1-Initial Response19

  1. Recovery Operations20

1.Damage assessment teams20

2.Debris clearance priorities23

3.Curbside collection (Phase II – Recovery)23

4.Household hazardous waste program25

  1. Monitoring staff and assignments25
  2. Load ticket disposition26

Section VI – Debris management sites28

  1. Site management28
  2. Site manager28
  3. Safety personnel28
  4. Establishment and operations planning29
  5. Permits29
  6. Site preparation and baseline data29
  7. Volumetric reduction methods31
  8. DM site closure32

Section VII – Contracted services33

Section VIII – Private property demolition and debris removal33

  1. Private property disposal and demolition33
  2. Condemnation criteria and procedures34
  3. Demolition permitting34
  4. Mobile home park procedures35
  5. Navigation hazard removal procedures36

Section IX – Public information plan36

  1. Public information officer36
  2. Pre-scripted information36

Section X – Weapons of mass destruction/terrorism event36

List of Figures

Figure 1: Debris management center organization chart11

Figure 2: debris management flow diagram22

Figure 3: load ticket27

LIST OF ATTACHMENTS

Attachment 1Acronyms and Definitions

Attachment 2Debris Management Zones

Attachment 3Landfill and Temporary Debris Management (DM) Site Locations

Attachment 4Critical Facilities

Attachment 5State Maintained Highways and Private Streets

Attachment 6FEMA Debris Management Policies and Guidance

Attachment 7Debris Removal Documents

  • Debris eligibility reference table
  • Debris removal bid doc

Attachment 8Monitoring Documents

  • Tower monitoring log
  • Roving monitor report
  • Monitoring requirements
  • Daily issue log
  • Project worksheet
  • Truck certification form
  • Load tickets

Attachment 9Lump Sum Contract

Attachment 10Time and Materials Contract

Attachment 11Unit Price Contract

Attachment 12Force Account Documents

  • Equipment summary
  • Labor summary

Attachment 13Contractual/Agreement Documents

  • Mutual aid agreement
  • Right of entry agreement

Note: This plan has been formatted to comply with Appendix A of FEMA Public Assistance Debris Management Guide, FEMA 325, July 2007

DEBRIS MANAGEMENT PLAN

SECTION IOBJECTIVES

  1. General

The insert county name hereDebris Management Plan (plan) identifies actions required to plan and respond to natural or man-made debris generating events. It is designed to identify local, state and federal agencies responsible for operations with respect to executing a coordinated response to major debris generating events that impact citizens.

The insert county name hereBoard of Commissioners encourages close coordination between local, state and federal agencies identified in the Plan. The Board of Commissioners will designate a debris manager in the event of a disaster. The debris manager will manage operations and report to Incident Commander. The Emergency Operations Center will be located at insert address, phone and fax here.

The Debris Manager will direct and coordinate debris clearing operations (Phase I) and debris removal and disposal operations (Phase II) utilizing personnel and equipment from local departments, mutual aid providers and private debris removal and disposal contractors.

Debris Manager will coordinate debris operations with respect to emergency clearance and permanent removal/disposal of debris deposited along or immediately adjacent to County maintained street rights-of-way in consultation with Indiana Department of Transportation (INDOT) and other agencies. All State and Federal highways are under INDOT control. This approach ensures a seamless and efficient cleanup operation.

The Debris Management Center (DMC) will operate as an unified organization under the Debris Manager. All debris clearing, removal and disposal operations within the County will be directed and coordinated by a joint DMC staff located at insert location, address, phone and fax here.

  1. Authority

This plan is developed, promulgated and maintained under the following statutes and regulations:

  • County name here Emergency Management Plan
  • Indiana Code 10-14-3
  • Code of Federal Regulations (CFR) Title 44, Part 200 et seq.
  1. Debris Management Plan Participants

Primary:

Insert county name here Emergency Management Agency (NCEMA)

Director

Address

Phone

Cell

Insert county name hereHighway Department

County Engineer

Highway Superintendent

Address

Phone

Support:

Insert county name hereBuilding Department

Building Inspector

Address

Phone

GIS Department

GIS Coordinator

Address

Phone

Insert county name hereHealth Department

Health Officer

Address

Phone

Insert county name hereSheriff’s Department

Sheriff

Address

Phone

Insert county name hereInformation Technology Department

IT Director

Address

Phone

Federal:

Federal Emergency Management Agency (FEMA), Region insert region here

536 South Clark Street, 6th Floor

Chicago, IL 60605

Phone: 312-408-5500

U.S. Army Corps of Engineers, Louisville District

Operations Division, Emergency Management Branch

600 Dr. Martin Luther King, Jr. Place

Louisville, KY 40202

Phone: 502-315-6911

Other:

Indiana Department of Environmental Management (IDEM)

Indiana Government Center North

100 North Senate Avenue

Indianapolis, IN 46204

Indiana Department of Transportation (INDOT), list local district here

Address

Phone

Fax

Insert local solid waste district here

Address

Phone

Fax

List local utilities here

Address

Phone

Fax

SECTION IIEXPLANATION OF TERMS

Debris describes remains of items destroyed and/or damaged as a result of natural or technological disasters. Disaster debris may include yard waste, building materials, household items, personal property, hazardous household products, batteries, hazardous chemicals, spoiled food, dead animals and other materials. There are types of debris that will pose a threat to health, safety and environment.

A glossary and comprehensive listing of acronyms and abbreviations used in this plan are provided in Attachment 1.

SECTION IIIDEBRIS MANAGEMENT

  1. Staff Roles and Responsibilities

1.General

One primary function of this Plan is to clearly outline the basic organization and assign specific responsibilities. Many issues will arise that are not specifically mentioned in this Plan during the conduct of debris operations. The outline of responsibilities is done in a way that allows unexpected issues to be assigned and resolved efficiently and as needed.

2.Debris Management Center

The following section outlines the Debris Management Center (DMC) concept and provides listings of primary debris-related responsibilities for department managers and debris-specific assignments for tasks and issues normally arising during debris cleanup operations.

DMCs are organized to provide central locations for coordination and control of all debris management requirements. The DMC will be located at insert location, address, phone and fax here

The DMC organizational diagram (Figure 1) identifies DMC staff positions required to coordinate the actions necessary to remove and dispose of debris utilizing county and private contractor assets.

DMC staff will be under the direction of the Debris Manager. The Debris Manager’s actions may include:

  • Recommending assignments and priorities for County and private contractor work based on the debris management areas. Attachment 2 includes a map outlining locations of the county debris management areas that correspond to postal zip codes.
  • Reporting debris removal and disposal progress and preparing status briefings
  • Providing input to County Public Information Office (PIO) on debris removal and disposal for dissemination to the public.
  • Coordination county debris issues with the state and other jurisdictions
  • Coordinating debris removal and disposal with local and state solid waste managers, environmental regulators and other state and federal agencies as appropriate
  • Coordination with the following federal agencies in the event of a major natural or man-made debris-generating disaster:
  • Federal Emergency Management Agency (FEMA)
  • U.S. Army Corps of Engineers (USACE)
  • Federal Law Enforcement Agencies (FBI, BATF)
  • US Environmental Protection Agency (USEPA)

3.County staffing assignments and duties

  1. Debris Manager

The County Commissioner President will designate a debris manager. The debris manager’s responsibilities, with respect to debris management activities, include the following:

  • Communicating timely information to the County Commissioners and Operations Section Chief regarding status of debris clearing, removal and disposal operations.
  • Representing, or assuring that the County is represented, at all meetings with other government and private agencies involved in debris cleanup operations.
  • Coordination with all appropriate agencies, local State and Federal (FEMA, USACE, etc.) and others as needed.
  • Developing and implementing a system to rapidly notify DMC staff with where and when to report for duty. System must be kept current to ensure key staff can be reached readily. System must be maintained so notification can be made at any time.
  • Convening emergency debris coordinating meetings.
  • Providing media relations in coordination with County PIO.
  • Providing daily management and control of DMC.
  • Identifying temporary debris management (DM) site locations and locations of permanent landfill sites for disposal of storm-generated debris.
  • Coordinating with Debris Contractor Oversight Team (DCOT) supervisor on monitor operations at loading and disposal site locations.
  • Ensuring the DMC is provided needed administrative staff and equipment support, including personnel, computers, desks, chairs, etc.
  • Ensuring that staff keeps records documenting cleanup progress, any problems encountered and actions taken to correct problems.
  1. County Highway Department

The County Highway Department responsibilities include the following with respect to county debris management activities

  • Providing a Highway Department (HD) Debris Coordinator to the DMC staff to coordinate all County Highway Department personnel and equipment debris assignments.
  • Ensuring the HD Debris Coordinator at the DMC is provided all needed logistics support, including cell phone, transportation, etc.
  • Ensuring the HD Debris Coordinator keeps the Debris Manager informed of disposal progress and any problems encountered or expected.
  • Maintaining status of existing facilities and equipment.
  • Providing Personnel and equipment to clear major evacuation routes and access to critical facilities through the HD Debris Coordinator.
  • Providing personnel and equipment to remove and dispose of debris through HD Debris Coordinator.
  • Providing roving and disposal site monitors to staff Debris Contractor Oversight Team (DCOT) element of the DMC, including communications equipment, transportation, etc.
  • Ensuring the DMC is provided all needed administrative staff and equipment support, including administrative personnel, computers, desks, chairs, etc.
  • Ensuring the HD Debris Coordinator keeps records documenting cleanup progress, any problems encountered and actions taken to correct problems.
  • Highway Department Debris Coordinator

The Highway Department (HD) Debris Coordinator will:

  • Maintain listing of all available HD equipment and staff for possible debris removal and disposal missions.
  • Coordinate all HD debris assignments approved by DM.
  • Ensure required logistical support is available, including cell phone, transportation, etc.
  • Ensure the debris manager is kept informed of progress and any problems encountered or expected.
  • Correct problems.
  • Administrative Support Staff

Personnel with administrative skills will be assigned as needed from county staff. Their primary responsibility will be to:

  • Enter debris load ticket information into Debris Tracking database.
  • Log citizen complaints against County debris removal contractors.

Figure 1 – Debris Management Center Organization Chart

  1. Local Fire Departments
  • Approve DM burn sites in accordance with appropriate local, State and Federal requirements to ensure safe burning.
  • Issue bans on open burning as needed based upon local conditions and ensure dissemination of information to the public.
  • Inspect DM burn sites to insure the operation is in accordance with all appropriate local requirements to ensure safe burning, subject to amendments by Health Department and/or Fire Chief.
  • Primary points of contact:
  • Insert local fire department name, number
  • Insert local fire department name, number
  • Insert local fire department name, number
  • Insert local fire department name, number
  • Insert local fire department name, number
  • Insert local fire department name, number
  • Insert County Sherriff’s Department here, Phone number
  • Assist in monitoring DM sites to ensure compliance with local traffic regulations.
  • Coordinate traffic control at all loading sites and at entrances to and from DM sites.
  • Utilities
  • Electric: Coordinate with Debris Manager with regards to debris removal along electrical easements and rights-of-way to ensure all downed or damaged lines are de-energized.

Emergency contact and Phone: insert electric company with contact numbers here

  • Water and Wastewater: Coordinate with Debris Manager for debris removal and disposal requirements from County owned facilities with regards to water easements and rights-of-way, damage to cut-off valves, lift stations, etc.

Emergency Contact and Phone: insert water and wastewater department contact numbers here

  • Telephone: Coordinate with Debris Manager for debris removal along telephone easements and rights-of-way to ensure all downed or damaged lines are de-energized.

Emergency Contact and Phone: insert all telephone providers in area with contact numbers here

  • Natural Gas: Coordinate with Debris Manager for debris removal along gas easements and rights-of-way and damage to cut-off valves, etc.

Emergency Contact and Phone: list all gas providers and contact numbers

4.State Assistance

Indiana Department of Environmental Management (IDEM)

The Indiana Department of Environmental Management (IDEM) is responsible to protecting human health and environment while providing for safe industrial, agricultural, commercial and governmental operations vital to a prosperous economy. Specific requirements about proper disposal of solid waste can be found in 329 IAC 10.

Emergency debris is any solid waste generated by natural and man-made disasters. Examples of emergency debris include: building rubble, soil and sediments, green wastes (e.g. trees and shrubs), personal property, ash and charred wood. Solid waste can include regulated and non-regulated materials.

  • Non-regulated materials include uncontaminated soil, rocks, bricks, concrete, road demolition, material, trees, shrubs, natural vegetation and sawdust from untreated wood.
  • Regulated materials include lumber, drywall, roofing, furniture, appliances, glass, plastics, metal, household trash, food waste and other man-made building materials. Additional materials may include, but are not limited to, vehicles, machinery, animal carcasses and animal waste.

Debris removal is necessary to:

  • Eliminate immediate threat to lives, public health and safety
  • Eliminate threats of significant damage to public or private property
  • Ensure economic recovery of affected community to benefit of the community-at-large.

Examples of debris management include:

  • Debris removal from public right-of-way to allow safe passage of emergency vehicles
  • Debris removal from public property to eliminate health and safety hazards

IDEM’s Office of Air Quality must give prior approval for all emergency burning. For burning approval and more information, contact Office of Air Quality staff at 317-232-8220 and request the “Emergency Burning Fact Sheet”. IDEM may grant verbal approval to burn clean wood waste or vegetation resulting from a natural disaster, if alternative disposal methods are impractical. Alternative disposal methods that must be considered include separating for recycling and/or hauling to an approved landfill and salvaging merchantable materials.

Any burning or disposal of dead animals is regulated by Indiana Board of Animal Health (BOAH) under 345 IAC 7-7-3. However, IDEM may assist BOAH to ensure compliance with all applicable regulations.

No asbestos-containing material may be burned. Other materials, such as rubber, plastics and other regulated solid waste materials, excluding clean wood waste or vegetation, may not be burned.

The following are requirements for temporary debris management sites:

  • All locations being considered for temporary debris management sites must obtain approval from IDEM’s Agricultural and Solid Waste Compliance Section prior to use. Sites shall be limited to accepting emergency debris and must make provisions for security to ensure the site is not being used for routinely generated household waste.
  • Temporary debris management sites shall not accept hazardous waste, lead acid batteries, used oil filters, used motor oil, scrap tires, any item containing chlorofluorocarbons (CFC), radioactive waste, regulated polycholorinated biphenyls (PCB) waste and regulated infectious waste.
  • Temporary-staging sites must be located above the 100-year floodplain and outside of wetlands. The floodplain map used for locating the site must be from an original Flood Insurance Rate Map prepared by FEMA, a copy of the Flood Prone Area Map prepared by the U.S. Geological Survey or an equivalent constructed map that depicts the limits and elevations of any 100-year floodplain on or adjacent to the proposed site.
  • Temporary-staging sites must have run-on/run-off controls in place.
  • All sites must be located at least ¼ mile from public/private (surface or ground) water supply.
  • All sites must be located a minimum of ½ mile from any known caves, springs and streams.

There are a number of safety and regulatory guidelines every citizen should follow to ensure proper emergency debris management:

  • Do not approach damaged buildings or debris areas until it is determined safe.
  • Use caution when handling any debris materials and do not disturb asbestos containing materials or buildings.

Use an IDEM approved management method for woody debris:

  • Leaving debris as is, either on site or moving to another location with property owner approval.
  • On-site reduction or chipping and returning to place of generation
  • Chipping or on-site reduction and leaving for local residents to recycle and/or use for firewood.
  • Hauling to municipal solid waste landfills, transfer facilities or composting facilities.
  • Burning of woody debris with IDEM approval.

Follow IDEM approved management methods when handling, transferring or disposing of emergency debris.