The Pavilion at Pointe South Mountain Resort

EVENT ELEMENTS COMPETITION

Confectionary Creations & Table Top Décor

Tuesday, June 26th 2007

The Pavilion at Pointe South Mountain Resort

7777 S Pointe Parkway

Phoenix, AZ 85044

Don’t miss this opportunity to showcase your creative talents at the 1st Annual NACE Phoenix - Event Elements Competition. This is sure to be one of the best NACE fundraisers and industry events held to date. We are projecting a sold out event, so register today!

Competition Guidelines:

Anyone can enter! We are looking for the best in Confectionary Creations and Table Top Décor. Each contestant will be assigned one element by the NACE Host Committee: Fire, Water, Earth or Sky. Your table or cake must incorporate the appropriate element into the design. A line item list of all production/rental costs must be displayed at your table. The event will be open for public viewing in the afternoon followed by dinner and the awards presentation. We will crown the Valley’s Best Designer and Pastry Chef as well as present 1st, 2nd and 3rd place awards for element interpretation in each category. You are limited to 4 paid entries. All paid entrants will be featured in the programs, on the NACE website and through special promotions.

Table Top Décor Entry Fee ~ $75.00

1 – 66” round banquet table

1 – hotel 90” square white table linen

1 - tall black draped cocktail table to display promotional information

8 – Pointe South Mountain banquet chairs

1 dinner and 2 drink tickets

Confectionary Creations Entry Fee ~ $75.00

1 – 48” round banquet table

1 – 6’ black skirted banquet table for serving cake

1 dinner and 2 drink tickets

Event Timeline:

8:00 to 11:30 am – Set up

11:30 to 2:30 pm – Judging

3:00 to 6:00 pm – Open to the Public

6:00 to 7:00 pm – Cocktail Reception

7:00 to 10:00 pm – Dinner & Awards Presentation

To enter or RSVP, log on to and click the Register Now button. Costs for attendance are $40 for NACE, WEN, ISES, MPI or HSMAI members, spouses or employees from a member company; $50 for guests; and $10 for Public Viewing. See the following pages for competition information and guidelines. Questions can be directed to Laurie Southwick, Programs Co-Chair, at (no phone calls please) or Jennifer Mazzola, First Vice President, at or 480-659-4333.

COMPETITION INFORMATION & GUIDELINES

TABLES TOP ENTRANT SPECIFICATIONS:

The Pointe South Mountain Resort (PSMR) will provide a 66” round table for Table Top Décor with a white hotel 90” square linen. All entrants will also receive a tall black draped cocktail table to display promotional information.
You may bring in another size table; HOWEVER your entire space is LIMITED to an area of 10 ft. wide by 10 ft. deep. Every table must be set for 8, though it is up to you whether you set a complete place setting, or a partial one. Your table size must not exceed 8’ x 6’.
You may not request any other tables from the venue … all are allotted for the evening.
No identifying literature or signage can be placed on the cocktail tables or your design prior to the end of judging at 2:30 pm. EXCEPT the sign listing the line by line production costs for your table which must not identify you or your vendors.
You may use as many vendors as you would like to complete your table and they may put out their business cards and information on your tall cocktail table. However only the paid participant will receive recognition in printed programs, website links and special promotions.
You must take into consideration that your table will be used as part of the dining experience for the evening’s awards and presentations. Your assigned element must be incorporated into your table design.
Options at your discretion: Rental chairs, rental tables, chair covers, chargers, glassware, flatware, linen, centerpieces, favors, menu cards - let your imagination and creativity show!
Chairs – PSMR has banquet chairs with a padded back and seat. Keep this in mind if ordering chair covers and notify Laurie if you will NOT be using the venue’s chairs.
Linen - You are responsible for providing table coverings and 8 napkins for your design.
If you use the chairs and tables provided by the venue, you do not need to include them in the cost of production.
Tableware - Designers are responsible for providing all tableware for their design. Feel free to use any style and any number of items to complete your design. Many NACE members are excited to work with you. A full sit down dinner will be served at your table. You will need to remove your china, glassware and flatware before the dinner service begins and replace it with PSMR place settings. These will be provided to you at 6:00 after the public viewing is over.
Candles - All flames must be enclosed except if using mechanical (Chace) metal-case candles.
Menus - If you are creating menu cards, you may create your own menu to complement your table design.

CONFECTIONARY CREATIONS ENTRANT SPECIFICATIONS:

The Pointe South Mountain Resort will provide a 48” round and a black draped 6’ x 30” banquet table for cake service. The banquet table will not be part of the judging. Your collateral material may be placed on the cake table or your 6’ after the judging is complete.
Cakes must all be a minimum of three tiers. Minimum height for each cake is 12” high and the maximum height is 48” high. You must incorporate your assigned element into your cake design. The entire cake may be faux.
The top tier of your cake must be replicated exactly in a real cake for the judges to taste from 11:30 to 2:30 pm.
Each confectionary entrant is required to provide 1 or 2 oz tasting samples (this can be a sheet cake) during the public viewing from 3:00 to 6:00 pm. It is the responsibility of each entrant to supply disposable tasting containers and plastic disposable utensils as well as someone to serve your samples for the public viewing timeframe. We anticipate attendance of 300 to 500 people during the public viewing time.
Each participant is asked to donate a gift certificate to their shop or resort for the silent and live auction with a minimum value of $50.00. The funds raised will go to benefit Positive Impact Inc. of Phoenix and the NACE Educational Fund.
No identifying literature or signage can be placed on the cake table prior to the end of judging at 2:30 pm, with the exception of the sign listing the line by line production costs.
You may use as many vendors as you would like to complete your table and they may put out their business cards and information on your tables. However only the paid participant will receive recognition in printed programs, website links and special promotions.
No identifying literature or signage can be placed on the cake table prior to the end of judging at 2:30 pm, with the exception of the sign listing the costs of your cake and table decor.
You may use as many vendors as you would like to complete your table and they may put out their business cards and information on your tables. However only the paid participant will receive recognition in printed programs, website links and special promotions.

DONATIONS FOR THE SILENT AUCTION:

In an effort to raise maximum revenue for both Positive Impact Inc. of Phoenix and NACE, we are requesting a donated gift or gift certificate from each entrant which will be used during the silent or live auction. In exchange for your donation, a link to your website will be placed on the Phoenix NACE website and your company name will also appear in the program along with the audio visual presentation for the evening. All company information must be received prior to June 20th, 2007 to be included in the program. Please send or deliver all donations by June 20th to Michael Lunday, NACE President, 1121 E Townley Ave, Phoenix AZ 85020 or to Laurie Southwick, Program Co-Chair, BBJ Linen, 3191 N Washington Street #4, Chandler AZ 85225.

RENTALS:

Neither the venue nor NACE is responsible for any of the items you rent or borrow for this event.
We suggest that you have a separate contract with each vendor that provides items for your table and that you are aware of the replacement cost of every item.
You may use any source for items for your table; please list each vendor as a credit in the Master List.
Rental Companies providing equipment for this event must deliver BETWEEN 8:00 am -10:00am on Tuesday June 26th, due to other scheduled events at the resort. No deliveries will be accepted before 8am or after 10:00am. Judging will begin promptly at 11:30 if your table is not ready it is not eligible for any awards.

TABLE ASSIGNMENTS:

A number for your table will be randomly assigned to you; this number will be used to identify your table.
When you arrive at the Pavilion, your assigned number will be on your table. The number stand must be visible for identification during judging within your 10’ square area.
Please do not switch table numbers or locations.
The designed tables will be placed in the center of the Pavilion for better photographic opportunities. Tables and chairs from the venue will be pre-set in your space. Please notify Laurie if you will not be using the provided items.

COLLATERAL & PROMOTIONAL MATERIALS

At 2:30 pm or after the announcement that voting is completed, we suggest that you place your identifying materials and those of your contributors on your table for identification. The public attendees will be able to view your table until 6:00 pm.

SHIPMENTS & STORAGE:

There is no storage space for advance shipments; you must bring all items needed into the venue on the day of the event, not by previous shipment or earlier delivery.
There will not be a designated Storage area during the event. Please do not use the space under your table since we will be dining at them. Please use your truck or car.

PROGRAM & MASTER LIST:

We will print a Program featuring descriptions of each theme and design. Please submit up to 150 words via email to Laurie Southwick at by June 20th. The Program will be formatted in a standard font, so do not spend time creating a fancy format.
The Designer is responsible for spell-checking all submissions – we will copy your email “as is” into the Program. The more extensive your description … the better a presentation to the voting guests.
The Programs will be distributed at Registration for all the attendees to reference as they view the displays.
Do not identify yourself or any vendors in the description.
We will produce a Master List for distribution after voting that will list the following: Table number, Name of Design, category, Designer w/ company, and the names of all the contributors to your design execution with their contact information (IF YOU WISH). You can use any resource you wish to produce your design. EMAIL ALL THIS INFORMATION TO LAURIE BY June 20, 2007.

PHOTOGRAPHY

Two professional photographers will shoot the room and individual tables between 12:00 pm and 2:00 pm. Contact information will be available to purchase additional photos of your table should you wish to do so.
Your table must be completely set by 12:00 pm. If you take pictures yourself, please respect the direction of our photographers.
Assign someone to light your (enclosed flame) candles if you will not be there at 12:00 pm.

VOTING

As attendees arrive at 3:00 pm, the room will be ready for viewing, and each paid guest will receive a ballot and Program describing the designs.
Two members will circle the room collecting completed ballots, in addition to having a collection basket near the registration area.
An announcement will be made when voting is closed.

LOAD-IN, SET UP & LOAD-OUT:

We will not be able to do a walk-thru for this event.
Load-in takes place after 8:00 am on June 26th.
Setup must be complete by 12:00 pm for photography and judging to be done from 12:00 to 2:30 pm.
Load in at the back of the Pavilion; there are allocated areas at the loading zone. There are no ramps.
Check-in with Entrant Registration Desk upon arrival to find your table location.
Unload into the Pavilion; return to your vehicle and remove from the loading zone.
Bring your own ladder if needed.
Due to the nature of the building we are unable to provide any electrical services.
Because of the location of the tables in the center of the room, there will not be any girders overhead from which to hang décor. Please design your vignette accordingly.
Please park trucks away from the building. There is no charge for parking; however, many people work at this complex during the day … respect their rights, please.
TABLES NOT SETUP BY 12:00 PM WILL NOT BE ELIGIBLE FOR AWARDS
Please do not use the space under your table since we will be dining at them. Please use your truck or car.
Load-Out immediately following the event and by 11:00 pm.
Label your rental items thoroughly; neither the venue nor NACE is responsible for property left overnight.
Complimentary self-parking is available in the lot behind the Pavilion.

ADMISSION & SEATING:

All attending the dinner must pay either the member rate of $40 (for members of NACE, WEN, ABC, ISES, MPI or HSMAI; spouses; or employee from a member company) or the guest rate of $50.
Go to to register. Deadline for regular rates is Thursday, June 21, 2007. After that date, all admissions are $50. There will be no walk up’s allowed for this event during the Awards Dinner portion of the program. Public Viewing of all Cakes and Table Top Creations will available to the general public from 3:00pm-6:00pm for a fee of $10.00 per person. All non dinner ticket holders will be asked to vacate the room at 6:00pm. The Awards Dinner entrants will be allowed in at 6:15pm.
There is no dinner seating during the public viewing timeframe. NACE will provide standing cocktail tables along the perimeter of the room.

RECOGNITION & AWARDS:

At a designated time, the Host Committee will introduce the designer in charge of each table and present each with a Certificate of Achievement.
Each designer will have ONE MINUTE to describe the table or cake and thank contributors. If you would rather not speak, just wave and we will move on. This is your time to be visually recognized as the designer and/or as a member of NACE.
Awards of 1st, 2nd and 3rd Place will be given for both Table Top Décor and Confectionary Entrants for each Element featured. There will also be a Peoples Choice Award decided by the public for each category.
All designers will receive a Certificate of Achievement for entering the competition.
Non-participating members will count the ballots.

LIABILITY:

Each designer is fiscally responsible for any and all damage to the venue and surrounding area.
Each designer is responsible for leaving his/her space clean at the end of the evening. Areas requiring Excessive Cleaning will be assessed a $100 cleanup fee.
Each designer must not leave trash, ice or unwanted items around the grounds; use the dumpsters at the far end of the parking lot or take it with you.
NACE, Positive Impact of Phoenix, and PSMR assume no responsibility for any and all mishaps, breakage or personal injury incurred while on this property in association with this event.

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COMPETITION FAX COVERSHEET

To:Laurie Southwick

Company:BBJ Linen

Fax:480-503-4363

From:______

Company:______

Address:______

City, State, Zip:______

Phone:______

Fax:______

E-Mail:______

I have read and accept the rules on pages 2, 3 and 4 of this document.

Signed:

______

Date:

______

PARTICIPANT CHECKLIST

____Register for the competition on and pay entry fee of $75 via credit card online or by sending a check to: Phoenix NACE, c/o Bob Messinger, 6848 E Aster Dr, Scottsdale AZ 85254

____Received Element Assignment from the NACE Host Committee (via email)

____Return signed acceptance of the rules (pg 5 of this document) via fax to Laurie Southwick by June 20th

____Determine design elements and secure rentals if needed

____Alert Laurie Southwick via email by June 20th if you will not be using PSMR items

____Email a description of your cake or tabletop design (up to 150 words) with no vendor credits by June 20th

____Email a Master List of your design elements (table number, name of design, category, designer with company, and the names of all the contributors to your design with credits to vendors as needed and contact information for them (if desired) by June 20th

____Mail or deliver your donation for the Silent or Live Auction by June 20th to Michael Lunday, NACE President, 1121 E Townley Ave, Phoenix AZ 85020 or to Laurie Southwick, Program Co-Chair, BBJ Linen, 3191 N Washington Street #4, Chandler AZ 85225

All questions and descriptions should be sent via email to:

Laurie Southwick

NACE Phoenix - Programs Co-Chair

BBJ Linen

#480-503-4449 (emergencies only)

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