MEETING MINUTES
ORGANIZATIONAL & REGULAR MEETING OF THE BOARD OF DIRECTORS
SAN MARINO BAY CONDOMINIUMS ASSOCIATION, INC.
WEDNESDAY, SEPTEMBER 9, 2015
I. CALL TO ORDER – An Organizational and Regular meeting of the San Marino Bay Condominiums Association
Board of Directors was called to order by Keith Walter, Chairperson, on the above date at 7:08 PM at the Tampa
Community Hospital, Cafeteria Conference Center, 6001Webb Road, Tampa, FL, 33615. The meeting
was called to order immediately following the annual meeting of condominium owners.
II. ROLL CALL – Directors present: Yvonne Ehmer, Kenny Jenkins, Keith Walter, and Bill Williams
Directors not present: Jack Mills
Manager Ron Trowbridge Present
III. READING & APPROVAL OF MINUTES
On motion made by Bill Williams, duly seconded, the Board unanimously agreed to waive reading of the minutes for
the August 10, 2015, regular Board meeting and approve the minutes as presented.
IV. ELECTION OF OFFICERS AND APPOINTMENT OF ACCOUNT SIGNATORIES
On motion made by Bill Williams, duly seconded, the Board unanimously elected Keith Walter, President; Jack Mills,
Vice President; Kenneth Jenkins, Treasurer; and Bill Williams, Secretary and appointed all Directors as bank account
signatories.
V. MANAGEMENT REPORT
A. Financial. Ron Trowbridge, Manager, presented for Board review a financial report for the monthly and
year to date period ending August 31, 2015. Delinquent accounts and collection matters were reviewed as were
current foreclosures. The collection agency continues finalizing a payment plan to recover judgment amounts from
one of the debtors. The Manager reviewed with the Board the results of the Annual Meeting vote on the use and
reallocation of reserve funds.
B. Legal. The Manager updated the Board on legal matters.
C. Enforcement Matters. The Board and Management reviewed current deed restriction violations. The Board advised management of observed violations for management to address.
D. Common Elements-Shared Facilities. The Manager updated the Board on general common grounds maintenance. Removal of Brazilian pepper plants and other overgrowth remains scheduled. Kenny Jenkins updated the Board regarding County plans to install an above ground meter and back-flow prevention device for the main domestic water meter. An easement agreement drafted by the County was presented to the Board and the Manager will have the Association Attorney review the document. Asphalt resurfacing remains on short hold. The Association has not received the Condo 6 2014 shortfall payment. A quote for palm trimming is forthcoming.
E. Building Maintenance. The Manager updated the Board on building maintenance. The schedule for the first two buildings to be repainted is pending. In regards to the preferred sequence of buildings to be scheduled for the repainting, the Board agreed to allow the contractor to set the sequence. Kenny Jenkins continues working on a number of maintenance issues and the Board again reviewed plans to repair leaking chimneys.
VI. UNFINISHED BUSINESS
There was no unfinished business.
VII. NEW BUSINESS
A. The Board scheduled a community garage sale for October 17, 2015.
B. The Board discussed establishing an enforceable policy for the definition of a unit visitor vs. an occupant. The
Manager was asked to check with the attorney for guidance.
VIII. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:09 PM.
Approved by the Board on October 12, 2015