Chapter VGeneral Application
ApplicationAddendumfor an
Idaho Community Development Block Grant
for a
Pumper Fire Engine for the Moscow Volunteer Fire Department
City of Moscow, Idaho
March 1, 2018
Bill Lambert, Mayor
III.Table of Contents: (Include exhibit page andnumbers)Page Number
1.ICDBG Application Information FormV5
2.Economic Advisory Council PageV6
3.Threshold FactorsV7-V8
a)Eligible ApplicantV7
b)Eligible ActivityV7
c)National ObjectiveV8
d)Citizen Participation Plan and HearingV8
e)Statewide Goals and StrategiesV8
f)Administrative CapacityV8
g)Fair Housing ResolutionV8
h)Anti-Displacement PlanV8
4.Program IncomeV9
5.Project DescriptionV10
6.Budget NarrativeV11
7.Budget FormV12
8.Detailed Cost AnalysisV13
9.Project ScheduleV14
10.Financial ProfileV15-V16
11.Project Site – Field Notes ReviewV17-V18
12.CertificationsV19-V26
13.Review & Ranking Criteria Specific to Project
Instructions/ Application Forms / Parts – Chapters6)VI-1 – VI-9
14.Appendix
A.1 City Council Approval to Apply for ICDBG Funds,
Certifications and Assurances, and Citizen Participation Plan1-7
B.1 Match Commitment Letter8
B.2 FY18 Budget – Fire 9-11
B.3FY18 Budget – Fleet12-21
C.1 LMI Documentation22-23
C.2 Other Population Statistics24-30
D.1 Citizen Participation Plan31-32
D.2 Public Hearing Documentation33-42
E.1Grant Administrator43-46
F.1Fair Housing Proclamation & Resolutions47-59
F.2Fair Analysis to Impediments and Action Plan60-104
F.3Resolution and Anti-Displacement/Relocation Assistance Plan 105-109
F.4ADA Act Awareness, Prohibition of DiscriminationResolutions 110-118
G.1Fleet Supervisor Letter and Cost Proposal (Pierce) 119-120
G.2Current Fleet Pumper Engine Purchase121-130
G.3Houston Galveston Area Council Cooperative Purchasing Program131-132
H.1NFPA 1901 Standards for Automotive Fire Apparatus133-142
H.2NFPA 1911 Standard….In-Service Emergency Vehicles143-150
I.1City of Moscow – Fire Department – Strategic Plan151-159
J.1NFIRS Reporting160-163
J.2Class 3 Fire Rating164
J.3Ordinance Adopting 2012 Edition International Fire Code165-170
K.1Resident Firefighter Program171-173
L.1Fire Department Org Chart174
L.2Fire Protection Services Agreement175-180
L.3MVFD – 125 Years and Counting181-296
M.1University of Idaho Quick Facts297
M.2University of Idaho Master Agreement for Services – Police and Fire298-308
IV.ICDBG Application Information Form
Applicant (City/County): City of Moscow, IdahoChief Elected Official: Bill Lambert, Mayor
Address: 206 E. Third Street, PO Box 9203, Moscow ID 83843Phone: 208-883-7600
Email Address: or
DUNS # 958856338CAGE Code 4MX59
Sub recipient (if applicable): N/AChief Elected Official:
Address: Phone:
Application Prepared by: Alisa Anderson, Grants ManagerPhone: 208-883-7600
Address: 206 E. Third Street, PO Box 9203, Moscow, ID 83843
Email Address: Cell: 208-596-8242
Architect/Engineer/Planner (Contact Name): N/APhone:
Address:
NATIONAL OBJECTIVE (MARK ONE) / PROJECT TYPE (MARK ONE)X LMI Area / ___ LMI Clientele ___ Imminent Threat / X Public Facility / ___ Imminent Threat
___ LMI Jobs / ___ Slum & Blight ___ LMI Housing / ___ Infrastructure for Jobs / ___ Senior Center
___ Downtown Revitalize
___ Community Center / ___ Public Park
PROJECT POPULATION TO BENEFIT (PERSONS): (Census/Survey/Clients/Jobs)
TOTAL # TO BENEFIT: 19,750TOTAL # LMI TO BENEFIT: 10,595
% LMI TO BENEFIT: 53.65%
PROJECT DESCRIPTION: Purchase new “Pumper Fire Engine” to replace an obsolete 22-year old engine which is now past its 20-year replacement date and no longer compliant with current National Fire Protection Association (NFPA) standards.
SOURCE / AMOUNT / FUNDS COMMITTED/ CONTRACT AWARD DATE / DOCUMENTATION IN APPENDIX **ICDBG / $ 289,000 / Appendix A.1
Local Cash / $ 255,000 / 10/1/2017 / Appendix B.1
Local Loan*
Local In-Kind** / $ 28,900 / 11/1/2017 / Appendix B.1
USDA-RD Grant
State Grant
Foundation Grant
Private Investment
Other (identify)
TOTAL PROJECT FINANCING / $ 572,900
* Identify Loan Source(s) N/ADate Bond or Necessary and Ordinary Passed N/A
**Identify which appendix corresponding documentation is in. Documentation should be a letter from the appropriate source.
V.Economic Advisory Council Page – Addendum Update:
The Moscow Volunteer Fire Department (MVFD), formed in 1892 is now 125-years old, and is comprised of 7 full-time paid staff members who are employees of the City and 95 community volunteers. The volunteers provide fire and ambulance services to the City and Latah County encompassing 128 square miles and approximately 30,000+ residents. The volunteer members log over 20,000 hours of training and countless hours of response time every year with minimal cost to the citizens of Moscow. The City has an Insurance Service Organization (ISO) Class 3 Fire Rating which benefits the residents of Moscow as it translates into maximum safety and therefore lowers fire insurance premiums. To obtain an ISO Class 3 rating with a combination department of paid and volunteer firefighters is a high honor as nationally only 3.6% of departments are able to achieve this good of a rating. In order to qualify for a 3.0 rating, fire departments must have a minimum number of firefighters and must exceed minimum training requirements. The Department must also have pumper capacity to suppress a fire in any building in the community, have 24-hour central dispatch for contacting all firefighters, have fully equipped reserve apparatus, and annual testing must be completed on all pumper trucks, hoses, and hydrants. The MVFD works extremely hard to meet these requirements and to maintain its excellent ISO rating.
Since 1948 the MVFD has maintained an active bond between the residents of Moscow and the students at the University of Idaho (University). Many students serve as resident volunteers who are charged with providing around the clock coverage for Moscow's three residential fire stations. Working cooperatively with the UI, these students live in the fire stations at no cost and provide quick response of equipment to emergency scenes. Many of these residents go on to professional careers as firefighters and administrators in other departments throughout the country. The City and University both contribute to the operations of the historic MVFD with continuing collaboration, support, and partnership. They rely upon the volunteers and resident firefighters to provide fire protection to citizens and students alike and therefore it is of upmost importance that all fire protection equipment is compliant and is safe to operate.
The existing fleet of three fire pumper engines were manufactured in 1993, 1995, and 1998 and consequently have all came due for replacement within a five-year time period. The National Fire Protection Association (NFPA) standards state these types of engines have a 20-year life at which time they need to be replaced due to new fire safety standards and inability to acquire replacement parts. Parts are no longer readily available for the three existing fire pumper engines and the City Fleet Department must place special orders to replace stock parts which can take up to six weeks for delivery. This is not a viable option for an emergency response vehicle especially in a city with a University that has millions of dollars of critical infrastructure to protect. The University’s critical infrastructure includes research facilities housing bio-hazard level III chemicals and genetic and biological research laboratories.
The City Fleet Department began working with the volunteers and staff in 2016 to prepare specifications to replace these enginesto best meet the needs of the MVFD and the growing City infrastructure. Late in 2016, a specification was submitted to the Houston Galveston Area Council (HGAC), a government-to-government cooperative purchasing program, to bid the replacement of the 1993 engine. An affordable bid was received from HGAC,and with an accumulation of general fund cash over several years,the City ordered one new pumper fire engine in April 2017 which is due to be delivered in the spring of 2018.As previously stated, the 1995 engine is also past its useful life and obsolete under NFPA 1901/1911 standards and needs replaced as soon as possible. After negotiations with HGAC, an updated quote obtained on February 1, 2018, came in lower than previously anticipated at $544,000 with discounts. Therefore, the City is reducing our prior ICDBG request by $13,000 to $289,000, 50% of the total project costs of $572,900. The City is able to fund$255,000 in cash match and $28,900 in-kind grant administration for a total contribution of $283,900.
The City would not be able to purchase this second engine until 2020, based upon long-range financial projections, without grant funding assistance. The City receives a majority of its revenue from property taxes capped at a 3% increase per year and local option taxes have not been authorized for municipal services so other sources of taxing revenue are not currently available. Moscow’s tax base is also low compared to the number of structures to protect because of the high number of buildings owned by non-profits that do not pay property tax including the University. The need is further amplified by the current rapid growth in the construction of commercial and high density residential structures in Moscow greatly increasing the resources required for on-demand fire protection.This increased demand is creating an even more critical need to provide safe and compliant equipment to not only protect the citizens but also volunteer and resident firefighters and to maintain the ISO Class 3 Fire Rating. The possibility of not having operational fire protection equipment could have long-lasting devastating impacts for the citizens of Moscow.
VI.Threshold Factors
A.Eligible Applicant:
The applicant is a city The applicant is a county
If the applicant is sponsoring a sub-recipient or this is a joint application, describe the relationship and attach a draft agreement between the parties.
B.Eligible Activities: Public Facility Grant for Acquisition of Fire Engine.
C.National Objective: There are six National Objectives listed below. Complete only the National Objectivethat will be met with the project.
C.1.Low- and Moderate-IncomeArea Benefit:
Total number of households* in project benefit area11,395 (2010 US Census, AFF) *Note: For water and sewer projects, this is the number of households hooked onto the system and any households that will hook onto the system once the project is complete.
LMI Percentage Determined by: (Check one and complete requested information)
X Census Data – provide supporting documentation in Appendix C.1.
____Income Survey – provide Survey Report in Appendix.
____Census and Survey – provide supporting documentation/report in Appendix.
C.2.Low- and Moderate-IncomeLimited Clientele
C.3.Low- and Moderate-IncomeHousing
C.4.Low- and Moderate-IncomeJob Creation
C.5.Prevention / Elimination of Slum and Blight
C.6.Imminent Threat
D.Citizen Participation: (respond to questions and provide documentation in Appendix)
ICDBG Citizen Participation Plan adopted? Yes (See Appendix D.1)
Did you hold a public hearing prior to application? Yes (See Appendix D.2)
Date of Notice November 4, 2017Date of Hearing November 13, 2017
E.Statewide Goal and Strategy: (Intentionally left blank. No action required.)
F.Administrative Capacity:
1.Applicant Capacity(1/4 page narrative)
- The City of Moscow created a new full-time Grants Manager in 2007 and hired Alisa Anderson who has now been employed by the City for 10+ years. Ms. Anderson will administer this grant request and has 26 years of grant writing administration experience and is an Idaho Department of Commerce certified grant administrator. The City has an award portfolio of $11+ million in federal and state grant projects written and administered by Ms. Anderson. The City also employs a seven-person Finance Department who manages all fiscal transaction for the City.
- Financial Statement Award–The Governmental Finance Officers Association has awarded the City of Moscow the Certificate for Achievement for Excellence in Financial Reporting for 14 consecutive years. The recognition is based on the recent review of the City's fiscal year 2016 Comprehensive Financial Report (CAFR), the official financial statements of the City of Moscow to show compliance with Governmental Accounting Standards Board (GASB) accounting requirements.
- The City of Moscow’s most recent award was the 1912 Senior Center Project, ICDBG-10-11-06-SR awarded in June 2010.
2.Grant Administrator. (See Appendix E.1)
As stated above in F.1. a. - Alisa Anderson, Grants Manager for the City of Moscow for 10.5 years and a current ICDBG Certified Grant Administrator will manage the project as an in-kind contribution.
- Fair Housing: (See Appendix F.1 and F.2)
- Anti-Displacement Resolution:
The applicant certified to this by signing the Certifications Page in the back of this chapter.(See 12. Certifications)and (See Appendix F.3)
VII.Program Income: (1/3 page narrative and documentation in appendix)
Not applicable.
VIII.Project Description and Property: Includethe project description as outlined in the instructions.
- Project Description: (1/2 page narrative) (See Appendix G1, G2, G3)
The existing MVFD fleet of fire pumper engines were manufactured in 1993, 1995, and 1998. National Fire Protection Association (NFPA) standards state these types of engines have a 20-year life at which time they need to be replaced due to new fire safety standards and inability to acquire replacement parts. Consequently, the City has three engines that need to be replace within a five-year period. Parts are no longer readily available for the three existing pumper fire engines and the City Fleet Department must place special orders to replace stock parts which can take up to six weeks for delivery. This is not a viable option for an emergency response vehicle especially in a city with a University that has millions of dollars of critical infrastructure.
The City Fleet Supervisor developed specification documents and worked with the Houston Galveston Area Council to procure a bid to replace the 1993 engine which is currentlybeing built. The City ordered this engine in April 2017 and paid cash in advance to receive over $30,000 in discounts netting a purchase price of $514,893. The funding for this engine came from City General Fund cash accumulation over a five year period.
The City has accumulated and additional $255,000 to replace the 1995 engine and is requesting $289,000 in ICDBG funds to assist with the balance. The purchase price of the next engine is estimated at $543,735 (rounded to $544,000 in budget calculations) (see Appendix G.1) with pre-purchase discounts.
- Project Property & Permits: Answer the following questions and attach documentation.
This Section Not Applicable to this Request
IX.Budget Narrative: Describe the source and status of all funding for the project according to the instructions. Provide support documentation in the appendix. (1/2 page narrative)
A.Government – The City is requesting $289,000 in ICDBG funding, 50% of the total project costs of $572,900, which will assist with the replacement of the obsolete pumper fire engine. The City is contributing 50% of the total project costs and has accumulated $255,000 in cash (General Fund Accumulation) which is available in the FY2018 Fleet Budget in addition to $28,900 in-kind grant administration services to fund this project. (See Appendix B.1 and B.2)
B.Local – Not applicable.
C.Private – Not applicable.
If applicable will the city/county/district allow Commerce staff to access RD apply?
______Yes ______No X N/A
Private In-Kind
Project Name: / Private Cash
State*
Federal*
City In-Kind / 28,900 / 28,900
Cash / 255,000 / 255,000
Applicant or Grantee: / ICDBG / (1) / 289,000 / 289,000 (2)
LINE ITEMS / Planning / Facilities Plan / Administration ** / Design Professional / Acquisition / Soft Cost / Construction / Materials / Equipment / Financing Expenses / Legal / Property Value / TOTAL COSTS
XI.Detailed Cost Analysis – For this project see Appendix G.1 – G.3
- Have plans and specs been submitted to regulatory agencies for review?
___Yes ___NoX N/A
If yes, list date submitted:
If no, list expected date to be submitted:
- Will project include bid alternatives to meet project budget if necessary?
___Yes ___No X N/A
- Are Davis Bacon wage rates applicable to the project? ___Yes ___No X N/A
If yes, are they included in the project costs?
- Design Professional Cost Estimate may be found in Appendix N/A.
XII.Project Schedule – Based upon schedule of Pumper Engine purchased in April 2017
Project Activity / Date (to be) Completed / Documentation in AppendixDesign Professional Contract Executed / N/A
Grant Administration Contract Executed / N/A
Environmental Release / N/A
Bid Document Preparation / April 2018 / Appendix G.1 – G.3
Bid Opening / June 2018
Purchase Contract Executed / July 2018
Start Production / August 2018
Construction 50% Complete / March 2019
Second Public Hearing / March 2019
Certificate of Substantial Completion / N/A
Update Fair Housing Plan / April 2018
Update 504 Review and Transition Plan / April 2018
LEP Four Factor Analysis / February 2018 / Addendum
Production/Delivery 100% Complete / September 2019
Final Closeout / October 2019
In addition to the items above, include the following for Job Creation projects:N/A
Project Activity / DateCompleted / Date to be CompletedBusiness’ Job Commitment finalized
Start Business Construction
Business Construction 50% Complete
Business Construction 100% Complete
Job Creation Completed
XIII.Grantee and Sub-recipient Financial Profiles
Is the Grantee a (circle one) X City County
If a sub-recipient, what type of Organization (circle one) – Not Applicable
Section I. Water System (only) –Not Applicable.
Section IV. All Applicants (City or County)
Furthering Fair Housing – (See Appendix F.1 – F.4 for City of Moscow Fair Housing Activities)
As part of the CDBG program,cities and counties are required to further fair housing within your community. In 2016,Commerce and Idaho Housing and Finance Association conducted an assessment to fair housing. The assessment examined policies and practices among Idaho’s cities, counties, and housing industry to determine fair housing issues and contributing factors.
For some of these contributing factors there are steps cities and counties can take to achieve the goal of reducing or mitigating the factors, thereby furthering fair housing.
Contributing Factor #1 - There is the lack of cities and counties providing for the allowance of group homes in designated residential zones or their narrow definitions of the types of group homes allowed (e.g., nursing and rest homes) Why is this a contributing factor? The regulation may treat residents who are disabled, differently. Therefore;
Has the City /County reviewed its zoning codes specific to group homes to ensure that they are in compliance with the Fair Housing Act? (Group homes are allowed in residential zones and that the City /County definition of a group home is not too restrictive.)
X Yes ___ No
Contributing Factor #2 -Idaho’s fair housing law does not provide protection based on familial status. Familial status isthe presence of one or more children under the age of 18, pregnant woman, or someone in the process of acquiring legal custody of a child. Why is this a contributing factor? Residents who are unfamiliar with fair housing law may believe that they are not protected from housing discrimination based on familial status because Idaho’s law does not cover familial status.
Does the City / County have an ordinance, resolution, or proclamation that prohibits discrimination against individuals based on their familial status? Note: this is not the same as the Fair Housing Resolution.