NSW Early Childhood Environmental Education Network (ECEEN) Inc. Management Committee

Nomination for Election of Management Committee and Sub Committees 2018-19

The affairs of ECEEN are controlled and managed by the Management Committee which is made up of the office bearers and three full members. If you would like to be involved but not be part of the management committee please consider joining a sub-committee and register your interest below.

ATTENTION: Returning officer (Julie Gaul Project Officer)

EMAIL:

Your name: ______Julie Gaul_

Postal address 18 Sully Street Randwick

Tel: ______(h) ______(w) 0403 015 321 (m)

Email:

Workplace and Position: Early Education for Sustainability consultant

Name of person nominating you for this position:

__Deb Watson_

(NOTE: You must be nominated by another member. If you can’t find someone to nominate you, please submit your nomination form and the current Executive will arrange a nominator on your behalf.)

1. Are you, and the person nominating you, both financial members of the NSW Early Childhood Environmental Education Network (NSW ECEEN)?

[ ] Yes (NOTE: both must be financial members)

2. Please indicate (tick) which position(s) on the ECEEN Executive Committee you are interested in. If more than one, please number in order of preference. Information about the roles is available at the end of this form.

[ ] Convener (see extra information required, below)

[ x ] Vice Convener (see extra information required, below)

[ ] Secretary

[ ] Treasurer

3. Please indicate if you wish to be one of the three general members on the Management Committee

[ ] General/other committee member (3 positions only)

Signed: ______Date: ______

If you would like to join a sub-committee (see descriptions at end of this document), please indicate your interest here and the Returning Officer will inform the relevant sub-committee Chair.

Name of subcommittee you are interested in joining:

______

Convener

The Convener will:

• represent ECEEN and its members to other organisations, the industry, government and public agencies, the media, and the public

• preside at all meetings of the members of the ECEEN and the Executive Committee

• ensure decisions are made in a timely manner and then translated in to meaningful actions holding appropriate parties accountable for success

• facilitate accomplishment of the ECEEN’s strategic goals and objectives

• be responsible for the smooth running and organisational culture of ECEEN.

Vice Convener

The Vice Convener will:

• assist the Convener in delivering all his/her responsibilities, as negotiated

• preside at all meetings of the members of ECEEN and the Executive Committee, when the Convener cannot be present.

Secretary

The Secretary of ECEEN must, as soon as practicable after being appointed as Secretary, lodge notice with ECEEN of his or her address. It is the duty of the Secretary to keep minutes of:

• all appointments of office-bearers and members of the Committee, and

• the names of members of the Committee present at a Committee meeting or a general meeting, and

• all proceedings at Committee meetings and general meetings.

Note that these tasks may be delegated by the Secretary with the approval of the Committee. Note also that Minutes of proceedings at a Committee meeting must be formally accepted by the Committee at the succeeding meeting.

Treasurer

It is the duty of the Treasurer of the Association to ensure:

• that all money due to ECEEN is collected and received and that all payments authorised by the Association are made, and

• that correct books and accounts are kept showing the financial affairs of the Association, including full details of all receipts and expenditure connected with the activities of the Association.

Public Officer is a role delegated by the executive committee

The Public Officer is responsible for:

• notifying NSW Fair Trading of any change in the Association's official address within 28 days

• collecting all ECEEN documents from former Committee members and delivering the documents to the new Committee member; returning all ECEEN documents to a Committee member within 14 days, upon vacating office

• acting as the official contact for ECEEN, including taking delivery of documents served on ECEEN and bringing them to the attention of the Committee as soon as possible

• custody of any documents as required by the constitution

• keeping a members’ register for ECEEN

• keeping the Committee membership records for ECEEN

The role of the Executive of ECEEN is to:

• Support ECEEN members

• Develop and implement ECEEN’s strategic plan.

• Determine policy directions which are in accordance with its incorporation responsibilities and the ECEEN Constitution.

• Control and manage the affairs of ECEEN; including its financial obligations.

• Exercise all such functions as outlined in the Constitution; these include responsibility for such things as assisting with regional meetings, conference organisation, preparation of newsletter and publications, organising special events.

In carrying out its role, the Executive is able to delegate functions to one or more Executive Sub Committees, consisting of such member or members of ECEEN as the Executive thinks fit.

The role of Sub Committees:

The Sub Committee functions are to be specified in the Terms of Reference approved by the Executive for each Sub Committee. These Terms of Reference need to specify under what circumstances the sub-committee is delegated a decision-making role and when the Sub Committee’s role is to make recommendations to the Executive. While functions can be delegated, the responsibility for policy and operational decisions remains with the Executive.

In this regard:

• Sub Committees may be chaired by any member of ECEEN. Every Sub Committee must contain at least one Executive member to facilitate reporting to, and communication with, the Executive.

• The Executive is responsible for organisational policy and key working decisions within which the designated Sub Committee must function. Sub Committees may raise policy related matters for consideration at the Executive meetings.

• Despite any delegation under this clause, the Executive may continue to exercise any function delegated to a Sub Committee and holds ultimate responsibility.

• A Sub Committee may meet as it thinks proper, however some meetings (phone, Skype/Zoom or/or face-to-face) would seem to be appropriate.

• Sub Committees must report regularly to the Executive. Action Minutes of Sub Committee meetings must be circulated to the Executive as part of this reporting and a copy maintained in a central location that is accessible by members of the Executive.

Examples of the Sub Committees could include:

Communications, Events and Research, other areas depending on the current interests of members.

ECEEN AGM Nomination Form Page 1 | 4