/ Penketh Scouts and Guides
Joint Committee /
Registered Charity
No 521647
e-mail:
/ Latham Hall
Warrington Road
Penketh
Warrington
Cheshire WA5 2EN

Minutes of and Committee Meeting

Wednesday 31 May 2017

1Present

Michelle Williams (Committee Member CO and Guide Rep) [MW]

Matt Heath (CO) [MH]

Phil Tidbury (CO) [PT]

Jacqui Tidbury (Guide Rep) [JT]

Sandra Welding (CO) [SW]

2Apologies:

Jane Pearson(Secretary CO and Guide Rep) [JP]

Cecilia Frodsham (Scout GSL) [CF]

Stuart McCallum (Scout Rep) [SM]

Meeting opened at7.30

3Previous minutes

Minutes from AGM on 11 May signed by MH new Chairman. Minutes from the previous meeting (20 April 2017) to be signed at next meeting.

4Review of Open Actions

Actions to be reviewed at next meeting, 12 July 2017.

5 Treasurer’s Report (MW)

  • Current account balance £17,156.44
  • Cash in hand £100.53
  • It was agreed to put a note on the accounts template (for people organising events) to state that these accounts must be submitted within 3 months for any outstanding invoices to be paid.

Discussion at next meeting: to talk about the policies on annual returns and detail of accounts for both Scouts and Latham Hall costs and if these should both be included in the Charities annual return. Action to discuss at next meeting.

6. Events/Fundraising

  • Maintenance Day – now postponed – next date is Saturday 23 September
  • Quiz Night – This was a successful night and plan to have one later in year – date set for Saturday 14 October £2.00 for adults and £1.00 for children. Matt asked for any suggestions of quiz questions.
  • Plant Deliveries – Waiting for invoice from Plant supplier.
  • Afternoon Tea Saturday 17th June – Jacqui/Sandra/Celia/ Jess are organising this, and all under control. Waiting for ticket sales to come in, but only plan to do this on a small scale. Sandra asked Phil if the tables and chairs could be set up on the Friday evening, and to set up music on Saturday. Jacqui to check what guide volunteers we have then we can sort out who’s helping etc.

Christmas Carol concert: Discussion made around the date, the proposed date is Tuesday 5 December 2017. Phil to find out district carol concert. To discuss at next meeting. Also theme to be section to start then lead into a traditional carol.

Race night: We talked about running another race night, but we need parents to help organise this, may be March 2018.

MH – Asked MW to see if Neil can do poster, so we can have a list of events that can be put up at Latham Hall for noticeboard/ entrance etc. Just have the Latham hall contact e-mail address on.

Fireworks – 5th November 2017

Beer Festival – 3rd Feb 2018

7. AOB

  • JT asked about rent, reminders usually sent out around May time.
  • PT asked if everyone can spread the word about Easy fundraising
  • PT and MH are planning on running some disco’s with the first one to be run at end of September.
  • MH been in touch with local Tesco at Penketh to see if we can register for their local charity donation
  • Toilets at Latham Hall – with the figures that are in the Latham Hall account it was agreed to go ahead with the refurbishment of the toilets and the budget is £8,000.00, so we can go ahead and get quotes. MH to do this but asked us all for any builders contact details.
  • Smart meter – Not sure if this can be done due to us having Solar panels and the Feed in Tarrif.

Date of next meeting

Wednesday 12 July 7.45pm at St Josephs

Open Actions

Action Reference / Committee Member / Details
All / Review and sign minutes from meeting on 20 April 2017
All / To discuss annual accounts – returns to charities commission
MH / To send out e-mail ref Maintenance day - Postponed
All / Suggestions of quiz questions to MH
All / To discuss Christmas carol date
PT / To find out District carol concert date
MW / To arrange for poster for future events at Latham hall
MH / To arrange builders quotes
All / To let MH know of builders contacts

Future Events at Latham Hall

Date / Event
Saturday 17 June 2017 / Afternoon Tea 2 – 4pm
Saturday 23 September 2017 / Maintenance Day
Saturday 14 October 2017 / Quiz night – 6pm
Tuesday 5 December 2017 / Carol concert – TBC
Saturday 3 February 2018 / Beer Festival
March 2018 / Race night - poss

Fireworks – Saturday 5 November at Penketh School.

Date of next meeting: Wednesday 12 July 7.45 at St Josephs

Latham Hall minutes – 31 May 2017Page 1 of 3