AG /POETS 15 – 17 March 2018
THURSDAY 15TH MAR
13:00 – 15:00 Registration and check in to St Augustines. ( there will be lunch at St Augustines)
14:00 – 15:00 CombinedIncoming District Council and District Advisory Council meeting
……………
15:00 Invocation
15:05 Welcome and introduction of DGE Gianna ; DG Wally
15:10 Introduction of DGN Jaco and Lisa, ; DGND ? and District Committee Chairs Gianna
15:20 Getting to know each other All
15:50 Rotary Theme 2018/19 Gianna
16:00 Roles and Responsibilities of an AG
Divided into 4grps with a mix of old and new AGs - each grp to discuss and Gianna
be prepared to report to the whole group. Assisted by Bruce,
Wally
15 min for discussion and 5 min report back from each grp. Jaco
16:40 Joys and frustrations of being an AG ( as above except 10 min for discussion and 5 min for reporting - tot 30 min)
17:10 – 17:30Summary of the above with Handout
Video Gianna
17:30 Closure and fellowship at St Augustines Bruce/Gianna
19:00 Supper at St Augustines
FRIDAY 16TH MAR
07:30 – 08:30 Breakfast
08:30 - 08:35 Announcements Bruce
08:35 – 10:35WORKING WITH CLUBS
Divided into 4grps as before. Each grp will discuss each topic for 6 min and be prepared to report back for 5 min. Two grps will be chosen to report back on each topic ie Each topic will take 16min ( 6 min discussion and two 5 min report backs) ( x 7 = 1 hr and 52 min : 8min for general discussion and summary by DGE ) The following topics to be discussed:- as above :-
Gianna/Bruce alternate topics
- Club goals ; Club Runner: Rotary App, Go to Meeting
- Planning guide and AG Reports (incl preparing for POETS ) Rate your Clubs
- Club visits and planning the DG visit – what are your responsibilities?)
- Admin and Communication as it applies to you – to Clubs and to District
- Finance - club returns, dues, subs – where /how to pay – how to help the Clubs
- Helping Clubs get the most out of the Foundation – District grants, Global grants
- Pres Citation ( District Citation ?)
Summary by the DGE Gianna,
10:35 – 10:40 Empowering Club leaders -District training and the year ahead Bruce
10:40 – 10:50 Role of the District Secretary , District Treasurer and District Chairs Gianna and
incumbents
10:50 – 11:20 TEA
11:20 -12:00 Rotary Club Central : Divided into grps as above : wifi for 4 laptops led by Gianna,
Maddy, Bruce
Karen,
12:00 – 12:05 D9370 Calendar with special dates Gianna
12:05 – 12:15 RI Con Hamburg 2019 . Gianna
12:15 – 12:30 General and Closure Gianna
Bruce
12:30 – 13:30 Lunch
NOTE : AGs TO BRING OWN LAPTOPS IF POSSIBLE
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POETS FRIDAY 16TH MARCH
13:00 – 14:30 Registration and collection of Manuals etc (Pres Elect )
14:30 -14:35 Call to Order Bruce
14:35 -14:40 Invocation DGND
14:40 - 14: 45 Welcome and Introduction of the DGE Bruce
14:45 - 15:00 Introduction of the District Team by Gianna Gianna
15:00 -15: 05 The 2018/19 Theme “
15:05 - 15: 15 DGE’s Vision and goals for the year ahead “
WORKSHOP 0NE
15:15 - 16:15 PLAN YOUR YEAR including the following :-
Role and Responsibilities of a Club President
(Pres elect divided into 4 groups as follows:-
A,H,N,T,B,G Gianna
I,O,U,C,J ( note AGs to sit with their groups) Jaco
P,V,D,K,Q Greg
E,L,R,F,M,S Bruce
Depending on numbers each with own Facilitator )
Organising your Club - committees, meetings, office bearers
Strategic Planning
Concurrent with this workshop will be one for :-
Club Treasurers and Tony Swift
Club Secretaries Hilary Augustus
16:15 – 16:45 TEA
WORKSHOP 2
16:45 - 17:15 ADMINISTRATION including the following :- Groups as for above and further divided
Into sub groups of 4 or 5 Each to have
Its own Facilitator with wifi laptop
Rotary Club Central, Maddy
Club Runner Jeppo
the District App (divided as above with Facilitators?) Greg
Hilary
Facilitators : Maddy,Jeppo,Greg,Hilary,Gianna,Bruce,Jaco,Karen,MikeP,Pippa,BarryD,Jacques
Maud, Gussie, Eugene, ?, ?
17:15 Summary and Closure by DGE Followed by Fellowship and Supper Gianna
POETS SATURDAY 17TH MARCH (cont)
07:30 – 08:30 Breakfast
08:30 – 08:35 Announcements Bruce
WORKSHOP 3
08:35 – 09:30 CLUB MANAGEMENT including the following:- ( divided into Groups as for
President’s Checklist Workshop One )
Working with your AG and the District
The DGs visit
Presidential Citation and District Goals
Expectations and Challenges
Essential Club Info
09:30 – 10:15 The Foundation , District and Global Grants PDG Greg and team
10:15 – 10:45 TEA
10:45 – 11:45 MEMORANDUM OF UNDERSTANDING (MOU) Greg
(Essential for ALL Clubs to have at least one Rep in
Order to qualify for District and Global grants )
11:45 – 12:15 FINANCIAL MANAGEMENT incl the following:- Tony Swift
What, when and how to pay the various dues.
A brief overview of the District Budget
12:15–12:30 RETENTION – EXTENSION Gavin/Jaco
12:30 – 12:45 ROTARY FRIENDSHIP EXCHANGE Ash/Bruce
12:45 – 14:00 LUNCH
14:00 – 14:30 YOUTH incl the following :- Gussie/Hilary
Youth Exchange
Earlyact
Interact
Rotoract Maddy
14:30 – 14:50 PROMOTE ROTARY including the following:- Sarah /Pippa
PR Committee
Working with the Media and Social Media
Branding and the Rotary Marks
14:50 – 15:20 DISTRICT TRAINING incl the following Bruce / Greg
RLI Trg,
Foundation Trg
Possible Sept Trg Weekend
15:20 -15:50 TEA
15:50 – 16:10 District Conference and RI Convention Hamburg 1-5 June 2019 Gianna
16:10 – 16:30 GENERAL – open to the floor for closing comments
16:30 – 17:00 Wrap up by the Trainer and DGE Gianna
17:00 - > Fellowship and Carribean Evening