ASEAN University Network

Southeast Asia Engineering Education Development Network

AUN/SEED-Net

Implementation Guidelines and

Application Form

for

Doctoral Degree Program in Singapore

For the Japanese Fiscal Year2018

AUN/SEED-Net Project

As of July 2017

1. Project Background

The concept of the SEED-Net evolved at the ASEAN-Japan Summit Meeting held in December 1997 and the central issue became how to upgrade higher engineering education by way of creating engineering institutions’ networks ASEAN-wide. As a result of a series of discussions and preparations between ASEAN Member Countries and Japan, the ASEAN University Network/Southeast Asia Engineering Education Development Network (AUN/SEED-Net) was established in 2001 as a sub-network of ASEAN University Network (AUN).

After two years of preparation, full-scale operation started in March 2003 for five years as the Phase 1 cooperation, which was then followed by another five-year project as the Phase 2 cooperation, supported by Japanese Government through Japan International Cooperation Agency (JICA).

In the last decade, the AUN/SEED-Net has supported young academic staff of Member Institutions to acquire higher degrees (master’s degree and/or Ph.D.) by providing them opportunities to study at leading Member Institutions in the region or at supporting universities in Japan. As a result, around 900 academic staff have already obtained opportunities to study for higher degrees, with most of these having returned to teach students at universities in their respective countries. At the same time, the project has strengthened the research capacity of academic staff in ASEAN Member Countries by supporting collaborative research, academic staff exchange, academic conference, “ASEAN Engineering Journal” and so on. As a result, around 700 collaborative research projects have been undertaken, and more than 1,000 academic papers have been published. Over 1,300 in total academic staff have also participated in exchange programs between institutions in the network. Through these activities the AUN/SEED-Net has succeeded in strengthening the engineering faculties of each Member Institution.

Based on these remarkable achievements, the ASEAN Member Countries, Member Institutions, the Government of Japan and JICA have a strong intention to continue the AUN/SEED-Net aiming to bring about larger impacts not only to other universities in the region and Japan, but also to industry and community by making more direct contribution to the socio-economic development in the region and Japan. After continuous discussion, all parties agreed to implement the Phase 3 Project of AUN/SEED-Net with these following objectives:

(1)Contribution to advancement and globalization of regional industry

(2)Contribution to solution of regional common issues in Asia

(3)Establishment of human resource development platform in science and technology in Asia

2. Objectives

(1)To increase the number of high quality doctoral degree holders in engineering at Member Institutions to contribute to a sustainable development of ASEAN countries.

(2)To strengthen human networking among teaching staff of Member Institutions.

3. ProgramConcept

AUN/SEED-Net and the two Host Universities in Singapore, including National University of Singapore (NUS), and Nanyang Technological University (NTU),jointly provide scholarships for highly qualified (prospective) young faculty staff of Member Institutions to pursue direct 4-year doctoral degrees in engineering at NUS and NTU under the following fields of Engineering.

NUS: / NTU:
  • BiomedicalEngineering
  • Chemical & Biomolecular Engineering
  • Civil & Environmental Engineering
  • Electrical & Computer Engineering
  • Engineering & Technology Management
  • Industrial & Systems Engineering
  • Materials Science & Engineering
  • Mechanical Engineering
/
  • Chemical and Biomedical Engineering
  • Civil and Environmental Engineering
  • Computer Science and Engineering
  • Electrical and Electronic Engineering
  • Materials Scienceand Engineering
  • Mechanicaland Aerospace Engineering

Twenty (20) scholarships will be provided for the Japanese Fiscal Year 2018, 10 scholarships to each of NTU and NUS.

4. Scholarship Offer

The scholarship covers the following items, which are subject to the regulations of both AUN/SEED-Net and Host Universities

  • tuition fees– sponsored by the Host Universities
  • living expenses– sponsored by the Host Universities
  • health insurance– sponsored by AUN/SEED-Net
  • round-trip air tickets– sponsored by AUN/SEED-Net

Students who need more than four years to acquire a degree to complete their study are expected to self-fund during period of extension.

AUN/SEED-Net, in consultation with the Host Institutions, may suspend or terminate the scholarship of any student who fails to maintain satisfactory progress at the Host Institution.

5. Applicant Eligibility

  • Applicants must be under the age of 35 at the time of application.
  • Applicants must meet admission criteria set by Host Universities and receive an official offer issued by the Host Universities. It is mandatory to study the information available on websites of the Host Universities.
  • Applicants must demonstrate their English proficiency by means of TOEFL/IELTS/GRE test scores. Applicants must be able to submit at least one score/result e.g. TOEFL/IELTS/GRE, as part of the application and the score must be up to the university standard.
  • Applicants without English test score may be requested to take administered test or placement test. Exemption of English test score may be applied to applicants studying in and graduating from English-speaking environment.
  • Applicants must be either young teaching staff or graduates of Member Institutions who are strongly motivated to become a teaching staff of Member Institutions.
  • The scholarships are only for prospective students in August 2018 intake and January 2019 intake. Those who start their study before the announcement of JFY 2018 scholarships or those who are awarded and salaried by others are not eligible for AUN/SEED-Net scholarship.
  1. Scholarship Application Procedure and Deadline

As a jointly-provided scholarship, it is mandatory for applicants to follow and to fulfil application requirements of both AUN/SEED-Net and Host Universities.

  1. AUN/SEED-Net announces Program Guideline and releases Scholarship Application Packet.

  1. Applicantsrequest the contact person at Member Institution for the item 7 in the Scholarship Application Packet - Endorsement letter from the Rector or Dean of Member Institution to which you belong (stating current status or position in case you are a faculty staff).
  • Applications without an endorsement letter are not accepted.
  • The list of contact persons at Member Institution is available in Attachment 1
  1. Applicants prepare two different sets of applications.

3.1 Application for university admission

  • To complete the application, visit the university website and follow the application procedure.
  • At university application portal, applicant may be asked to refer to AUN/SEED-Net. Enter the following information if necessary.

University / Input
NTU /
  • Research Scholarship > select Others > enter AUN/SEED-Net
  • Upload the “Endorsement Letter” with other supporting documents

NUS /
  • Preference Source of Finance > select Other Financial Assistance> enter AUN/SEED-Net
  • Upload the “Endorsement Letter” with other supporting documents

  • As a part of the application for university admission, short-listed candidates may be contacted for interview.

3.2 Application for AUN/SEED-Net scholarship

  • To complete the application, visit go to Doctoral Degree Program in Singapore 2018.
  • Applicantsemail Application for AUN/SEED-Net scholarship inMicrosoft Excel format with scanned copies of other required documents.A converted file from Microsoft Excel into any other formats is not accepted.
  • Applicants may complete and submit Application for AUN/SEED-Net scholarship while Application for university admission is successfully submitted and under review.
  1. Applicants inform AUN/SEED-Net of the result of university admission to activate the screening of Application for AUN/SEED-Net scholarship. The admission to the host university does not guarantee the award of AUN/SEED-Net scholarship.
  1. The result of AUN/SEED-Net scholarship is published on AUN/SEED-Net website.

Application timeline

  • Application for university admission must be submitted to the Host Universities by the schedule set by the Host Universities. AUN/SEED-Net is not responsible for any change in the schedule set by the Host Universities. It is mandatory for applicants to visit the university website for regular information.
  • For August 2018 intake, Application for AUN/SEED-Net scholarship must be emailed to y 31 January 2018. An official offer from the Host Universities could follow if it is not available by then.
  • For January 2019 intake, Application for AUN/SEED-Net scholarship must be emailed to y 31 July 2018. An official offer from the Host Universities could follow if it is not available by then.

7. Portrait Rights

AUN/SEED-Net has the right to use photos of successful candidates for AUN/SEED-Net’s activities without prior consent.

Illustration of Application for AUN/SEED-Net Scholarship – Cover page

Illustration of Application for AUN/SEED-Net Scholarship – Page 1

Illustration of Application for AUN/SEED-Net Scholarship – Page 2

AUN/SEED-Net Doctoral Degree Program in Singapore 2018;p. 1/19

ATTACHMENT 1

List of Contact Persons for

AUN/SEED-Net Doctoral Degree Program in Singapore FY2018

AUN/SEED-Net

JICA Project Office for AUN/SEED-Net
Faculty of Engineering
109-110 Building 2, Chulalongkorn University
Bangkok 10330, Thailand
Tel: (66-2) 218-6419, Fax: (66-2) 218-6418
Email:

Member Institutions

No. / Member Institution / Contact Person / Position / Email Address/Contact Number
1 / Institute of Technology Cambodia
(ITC)
B.P. 86, Blv. Pochentong,
Phnom Pehn, Cambodia / Dr. HUL Seingheng / Director of Research /
2 / National University of Laos
(NUOL)
Sokpaluang Campus, P.O. Box 3166 Vientiane, Lao PDR / Prof. Dr. Boualinh Soysouvanh / Dean, Faculty of Engineering /
Assoc. Prof. Dr. Khamphoui Southisombath / Vice Dean, Faculty of Engineering /
cc:
Dr. Sounthisack Phommachanh / Coordinator /
Dr. Vimontha Keovongphachanh / Coordinator /
Dr. Keophousone Phonhalath / Coordinator /
3 / University of Yangon (UY)
11041-Kamaryut Township, Yangon, Myanmar / Prof. Dr. Pho Kaung / Rector /

cc: / Tel: (95-01) 514908
Fax: (95-01) 510721
Prof. Dr. Aye Aye Thant / Professor (Physics), Universities’ Research Center /
Assoc. Prof. Dr. Soe Soe Than / Associate Professor, Department of Industrial Chemistry /
4 / Yangon Technological University (YTU)
Yangon Technological University
East Gyogone, Insein Township,
P.O. 11011, Myanmar / Prof. Dr. Mi Sandar Mon / Head of Mechanical Engineering Department /
Tel: (95-9) 5044322
cc:
Mr. Aung Lwin
Staff, International Relations Office / ;
Tel: (95-1) 642557
Fax: (95-1) 642564
5 / Mindanao State University - Iligan Institute of Technology (MSU-IIT)
Bonifacio Dr., Tibanga Andres Bonifacio Ave, Iligan 9200, Philippines / Atty. Edgar Alan A. Donasco / Dean, College of Engineering /
cc:
Dr. Eliseo P. Villanueva / Graduate Program Coordinator /
Tel: (63 63) 223 2351
(ASEAN Engr.) Eulalio C. Creencia / Department of Chemical Engineering
& Technology /
6 / Burapha University (BUU)
169 Long-Hard Bangsaen Road, Saensook Municipality, Muang District, Chon Buri Province, 20131 Chonburi Thailand 40132 / Dr. Anat Deepatana / Dean, Faculty of Engineering /
Tel: (66-81) 983 6300
7 / Hanoi University of Science and Technology (HUST)
1 Dai Co Viet Road, Hai Ba Trung District Hanoi Vietnam / Dr. Nguyen Phu Khanh / Director, International Cooperation Department /
Tel: (84) 43869-3796
cc:
Ms. Doan Thi Thu Trang / International Cooperation Department staff /
8 / Ho Chi Minh City University of Technology (HCMUT)
268 Ly ThuongKiet St., Dist. 10 Ho Chi Minh City Vietnam / Ms. Nguyen Thi Pho / External Relations Officer /
Tel: (84) 8 38 652 442
Fax: (84) 8 38 653 823
9 / Institut Teknologi Bandung (ITB)
Jl. Ganesha 10, Bandung Indonesia 40132 / Prof. Dr. Andi Isra Mahyuddin / Faculty of Mechanical and Aerospace Engineering /
Dr. Ir. Tatacipta Dirgantara /
cc:
Ms. Laras Martalita /
10 / Universitas Gadjah Mada (UGM)
Faculty of Engineering Yogyakarta Indonesia 55281 / Coordinator :
Dr. Indra Perdana
Dr. Lukito Edi Nugroho
Secretariat :
Ms. Aci Prima Sari
Ms. Deny Kusumawati / International Cooperation Office, Faculty of Engineering /



11 / Universitas Indonesia
(UI)
Kantor Internasional Pusat Administrasi UI Campus Depok, Depok Indonesia / Dr. Ir. Muhamad Asvial, M.Eng / Vice Rector for Academic and Student Affairs /
Tel: (62) 21 786 3504-05
cc:
Junaidi, M.A / Head of International Office /
Tel: (62) 21 7888 0139
Prof. Dr. Ir. Dedi Priadi, DEA / Dean, Faculty of Engineering /
Prof. Dr. Ir. Bondan T. Sofyan, M.Si / Manager of Education and Research, Faculty of Engineering /
Ms. Yunita Hapsari / Secretary to Prof. Dr. Ir. Bondan T. Sofyan /
12 / Institut Teknologi Sepuluh Nopember (ITS)
Rectorat Building, 2nd Floor Kampus ITS Sukolilo Surabaya Indonesia 60111 / Prof. Ketut Buda Artana / Vice Rector / ;

Tel: (62 31) 599 4251-4 ext 1224
cc:
Prof. Djauhar Manfaat / Director of Graduate Program / ;
Dr. Maria Anityasari / Head of International Office /
Tel: (62 31) 5923411
Ms. Cahyani Satiya Pratiwi / Support staff
International Office /
;
13 / Universiti Malaya
(UM)
Faculty of Engineering, Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia Kuala Lumpur Malaysia 50603 / Dr. Farazila BintiYusof
Ms. SALINA MAIDEN / Department of Mechanical Engineering
Dean Office, Faculty of Engineering /

14 / Universiti Sains Malaysia
(USM)
School of Materials & Mineral Resources Engineering, Engineering Campus, Sri Ampangan Nibong Tebal, Pulau Penang Malaysia 14300 / Ms. Eliza Yasmin Dahlan / Assistant Registrar /
Tel: (60-4) 653-2774
Prof. Dr. Zuhailawati Hussain / Dean, School of Materials & Mineral Resources Engineering /
cc:
Prof. Dr. Ahmad Fauzi Mohd Noor
Prof. Mariatti Jaafar
Assoc. Prof. Hasmaliza Mohamad / School of Materials & Mineral Resources Engineering /


15 / UniversitiTeknologi Malaysia (UTM)
81310 Johor Bahru, Malaysia / Assoc. Prof. Dr. NordinYahaya / Dean of School of Graduate Studies /
cc:
Leilawati Binti Mokhtar / Assistant Registrar / ;
Tel: (60-7) 553-0453
16 / Universiti Putra Malaysia
(UPM)
Serdang, Selangor UPM Serdang, Selangor Malaysia 43400 / Assoc. Prof. Ir. Dr. Nawal Aswan Abdul Jalil / Head of Department of Mechanical and Manufacturing Engineering /
cc:
Mr. Rosdi Wah / Head of Administrator /
17 / De La Salle University (DLSU)
Gokongwei College of Engineering 2401 Taft Avenue, Malate, Manila, Philippines 1004 / Dr. Jonathan Dungca / Dean, College of Engineering /
cc:
Dr. Kathleen Aviso / Graduate School Coordinator /
Dr. Nathaniel Dugos / Department of Chemical
Engineering /
Dr. Laurence A. GanLim / Mechanical & Manufacturing Engineering /
Ms. Gladys Paz Cruz / Office of Admissions and Scholarships
Office of Admissions and Scholarships /
Ms. Amabelle Ayop /
18 / University of the Philippines – Diliman (UP)
College of Engineering, Diliman Quezon City Philippines 1101 / Ms. Rhudelene Serrano
Dr. Maria Antonia N. Tanchuling / Graduate Office of Engineering
Institute of Civil Engineering Coordinator, Environmental Engineering Graduate Program /

cc:
Dr. Aura C. Matias / Dean, College of Engineering /


19 / Chulalongkorn University (CU)
International School of Engineering (ISE)
Building 2, Faculty of Engineering
254 Phayathai Road, Pathumwan, Bangkok 10330 Thailand 10330 / Assoc. Prof. Dr. Supot Teachavorasinskun / Dean, Faculty of Engineering /
cc:
Ms. Kaewjai Nacaskul / Director, International School of Engineering Office /
Ms. Benjaporn Raiseangphor / Graduate Program Coordinator /
20 / King Mongkut’s Institute of Technology Ladkrabang (KMITL)
Faculty of Engineering Chalongkrung Rd., Ladkrabang, Bangkok Thailand 10520 / Assoc. Prof. Dr. Anuwat Jangwanitlert / Acting Executive Vice President for Academic Affairs /
Dr. Chaiwat Nuthong / Faculty of Engineering /
Assoc. Prof. Dr. Somsak Choomchuay / Faculty of Engineering /
Assoc. Prof. Dr. Taworn Benjanarasuth / Faculty of Engineering /
cc:
Ms. Arunee Suvarnathan / International Relation Office /
21 / Kasetsart University (KU)
50 Ngamwongwan Road, Chatuchak Bangkok Thailand 10900
Associate Prof. Dr. Chart Chiemchaisri / Head of Department of Environmental Engineering /
cc:
Ms. KornkanokWangbenjaporn / International Studies Center /
22 / Thammasat University (TU)
Sirindhorn International Institute of Technology
P.O. Box 22, Thammasat-Rangsit Post Office Pathumthani Thailand 12120 / Assoc. Prof. Dr. Mongkut Piantanakulchai
Asst. Prof. Dr. Winyu Rattanapitikorn
Ms. Pattanun Manachitrungrueng / School of Civil Engineering and Technology, Sirindhorn International Institute of Technology /


AUN/SEED-Net Master’s Degree Program 2018; p. 1/19

ATTACHMENT 2

Certified letter on academic standing

To Whom It May Concern:

This is to certify that ………………………………………….. is / was placed at the rank of …………. out of the class of …………… students in the department / program of …………………………………………., Faculty of …………………………………….. at …………………………………………….. with the Cumulative GPA of………...... …………...

Signature ......

Name in print ......

Position ......

Institution ......

Date ......

ATTACHMENT 3

LETTER OF RECOMMENDATION

This form must be completed, put into a separate envelop, sealed, and signed right on the seal by the referee him/herself, otherwise the recommendation will be invalid.)

This part is to be completed by applicant.

Full Name: ______

Proposed Program of Study

  1. Place of Study ______

Program applying ______

  1. Place of Study ______

Program applying ______

TO THE PERSON EVALUATING THE APPLICANT:

The person whose name appears above is applying for the Graduate Degree Program of the AUN/SEED-Net. AUN/SEED-Net requires your submission of the completed Letter of Recommendation as part of our appraisal of the above-named applicant. We realize that considerable time and effort are needed to respond to this request. Your assistance is therefore greatly appreciated.

This part is to be completed by the person completing this Letter of Recommendation Form.

Full Name: ______

Position / Title: ______

Organization: ______

Contact Address: ______

______

Tel: ______Fax: ______

Mobile: ______ E-mail: ______

  1. What is your candid opinion of the applicant’s potential to complete the program applied for considering his/her:

(a)intellectual capacity, promise of productive scholarship, and ability to carry out independent research;

(b)creativity and originality;

(c)relative standing among contemporary graduates;

(d)ability to pursue higher education for which the medium of instruction is English

______

  1. Please cite outstanding qualities concerning his/her:

(a)personality (maturity and ability to work with others);

(b)communication skills

______

  1. Based on the above, how would you recommend the application for the Graduate Degree Program of the AUN/SEED-Net? (Please mark √ below where appropriate)

Strongly Recommend

Recommend without reservation

Recommend with some reservation

Do not recommend

Additional Comments:

______

______

Signature______

Date______

______

p. 1/19