PCYH Board Meeting 9-19-2016

Meeting was held at the Pine City Country Club @ 7pm

In Attendance: Brett Westbrook (Pres), Jake Sauter (VP), Seth Sauter, Bill Aagaard, Bob Root (treasurer), Lara Smetana (Secretary), Eric Danielson, Joe Duclos, Angie Westbrook (Gambling Manager), Kelly Gribivaul (Registrar), Geoff Jordan (Arena Manager), Nick Rydberg (7:25pm), Erik Hermanson (7:27pm)

Others: Krista Currie (Currie, Pangerl and Associates) Paul Kirby, Rebecca Stuckey, Jonah Sauter, Mike Winters, Heather and Jon Cruz.

No additions to the Agenda

Minutes from August were sent via email, motion to accept by Jake, second by Bill. Motion carries.

Open Forum:

Rebecca Stuckey has a first year PW goalie. She would like to see more goalie information for try-outs. The drills and goalie instruction was not posted on the website for the first weekend of try-out practices like it was for the skaters. One hour for just goalies is not enough. Rebecca also brought up the concern of safety for the goalies. There was unnecessary shooting at the goalies when they were stretching, digging, etc. Would like to see more for the goalies in the future.

Comment was made to add an extra hour for the girls evaluation 12U/10U for the upcoming try-outs.

Krista Currie gave the financial report of the Association. There is still a loan of $12,000 from the general to the gambling account that needs to be paid back in the near future.

Krista distributed the full report for the general and gambling accounts the membership. Jake mentioned to the Board that PCYH needs to be more fiscally responsible in the future to ensure the costs for the membership stays affordable. Lara made motion to accept the audit reports, Bill Second. Motion carries.

Registration: Kelly reported that there have been a few issues with registration. USA/MN Hockey and D10 are merging three different software version currently and some of the information has not transferred properly. People may be asked to bring in hard copies to prove they have completed background checks and Safesport. Kelly would like to use the drop box in the concessions for this paperwork.

Mite Coordinator: Erik reported that Grant would have HS players at the Mite registration to help with the games and equipment. He would have hockey sticks there as well. Learn to skate will start October 5th, a flyer will be handed out at the registration.

Treasurer Report: Bob gave the report, he stated the registration and summer fees are coming in. GPAE approved the Grant for the Mite Boards in the amount of $2750. Bill made motion to accept the report, Eric second, Motion carries.

Motion was made by Bob, second by Jake to buy a new computer and software for registration. Jake would help Kelly with the purchase.

Gambling: Angie prepared the reports. August actuals LG1004 was accepted. Motion made by Bob, second by Nick. Motion carries.

September projected expenses LG1004. Motion was made by Bob to accept, second by Bill. Motion carries.

The bank reconciliation was passed around for all to see. General report was given by Angie on the gambling operations, Nick made a motion to accept, Eric second, motion carries.

PCCCA: Geoff reported that they will be changing the shooting station to make it larger.

New cooling fans have been installed outside for the cost of $40,000.

The ice schedule is done thru November. Open Hockey for adults will cost $3 per time or people can buy a pass for $50. Youth hockey will be free.

Handbook: Language was added that was required by D10 about discipline. Motion was made by Eric, second by Jake to add the language. Motion carries.

Meeting adjourned at 9:50pm