COMMISSIONERS MEETING
REGULAR SESSION
July 18, 2011 AT 6:00 p.m.
ATTENDANCE:
COMMISSIONERS: Gene R. Beck, President
Kristina Warren, Vice President
Nancy Fogle
ATTORNEY: Scott Hoff
AUDITOR: Stephanie Campbell, Auditor
AUDIENCE: 22 individuals
The Putnam County Board of Commissioners met in regular session on July 18, 2011 at 6:00 p.m. at the Putnam County Annex. Gene Beck opened the meeting and the pledge to the flag was given.
TOM JONES-CANON
Tom Jones did a survey from May 26 – June 27, 2011 on the printers and copiers with the county entities. The recommendations are:
1. Consider when printer needs replaced and go to multi functional item
2. Eliminate inkjet
3. Since there is no IT department, maybe establish an IT department
4. Look at a manage print strategy
Tom Jones would like to meet with the Commissioners either as a group or individually and go over their findings.
ROY HARRIS-ROAD ISSUES
Roy Harris asked for the discussion to be recorded. He brought a tape recorder. Three years ago, the pipeline came in and tore up his road and now they have issues with the road after they redid it. Gene Beck said the road is bleeding due to the extreme heat we are experiencing. Jim Smith said they have put rock on it twice to help control the bleeding.
PRECINCT BOUNDARIES FOR THE COUNTY
There was a discussion made regarding errors with precinct boundaries. The Commissioners reviewed the precinct files and will submit to the election division. Kristina Warren made the motion to approve and sign the resolution correcting the errors on the precincts boundaries. Nancy Fogle seconded the motion. The motion carried.
ASA
Rob Costin discussed the Beck Subdivision and said that it was renamed from Lark Meadows and zoned as A2. If the Commissioners have any questions, Rob Costin would be happy to discuss with them. Nancy Fogle made the motion to approve. Kristina Warren seconded. The motion was carried.
HOMESTEAD VARIANCE ORDINANCE
Rob Costin stated he brought two projects before the Board of Zoning Appeals meeting last Monday night. The Planning Department has always looked to preserve in an A1 district for farm ground and timber.
In Cloverdale East Township, there is a dad that wants to give his son 5 acres. The Development Standards Ordinance Board told Rob Costin that it had to be 8 acres.
Scott Hoff thinks he may have a solution to the problem. He needs to discuss it with the Commissioners. Gene Beck said he has never heard of it having to be 8 acres. Scott Hoff asked to table the issue to come to a resolution. Nancy Fogle made the motion to table the issue until it is resolved. Kristina Warren seconded the motion. The motion carried.
12 POINT TELECOM-SERVICE AGREEMENT
Jared Hutcheson and Brent Cash presented the Commissioners with contracts just for the Courthouse. Nancy Fogle made the motion to table the issue until the next meeting so the cost can be researched. Kristina Warren seconded the motion. The motion carried.
GIBSON TELDATA INC
Scott Eden, a representative with Gibson Teldata came to the meeting to give a presentation on their company and to pass out information.
TITLE IVD FILL FULL TIME POSITION
Director Beth Ross stated an employee is retiring on August 1, 2011 and they would like to fill the position. Nancy Fogle made the motion to approve. Kristina Warren seconded the motion. The motion carried unanimously.
DISTRICT 7 HOMELAND SECURITY GRANT
Cayla Summitt came to the meeting to ask for approval for the grant with the Indiana Department of Homeland Security. The total amount of the grant is $92,669.50. Kristina Warren made the motion to approve. Nancy Fogle seconded the motion. The motion carried unanimously.
EMA
John Shafer, the acting director of EMA, came to the meeting to give an update to the Commissioners on the Federal reimbursement for the Highway Department. There is a meeting with FEMA tomorrow.
Debris $10,000
Emergency Protection-pays for overtime $1,800
Permanent Road Damage $57,000
Heritage Lake $80,000-for major repairs
Wildwood slide off doesn’t have an estimate yet. They are seeking 75% reimbursement.
Grant (Critical Infrastructure)-seeking $87,000
Citizens Emergency Response Team: they need more volunteers trained to help assess. He has a meeting with Scott Hoff on 7/21/11 to go over legalities.
SHERIFF-FILL POSITION
Matron Ashley O’Hair and Sheriff Steve Fenwick discussed the June report for the jail. Sheriff Fenwick asked to move a jail position to the sheriff’s budget. They are also asking to fill 2 part time positions. Nancy Fogle made the motion to approve the positions. Kristina Warren seconded the motion. The motion carried unanimously.
FULL TIME ANIMAL CONTROL OFFICER
Sheriff Steve Fenwick said they just wanted to introduce the subject to the county. This officer is sorely needed in the county. The number of animal complaints goes up each year. Ty Sutherlin said they do not want ASPCA to step in. Mr. Sutherlin discussed several situations where animals are not being fed and taken care of in the county. He felt a facility could be self supporting in 2-3 years with finances, etc. However the first few years it would need to be financed by the county. A discussion was made on needing a plan.
Gene Beck said he is not sure what the answer is for animal control. Kristina Warren said the Commissioners agree that something does need to be done but the county simply does not have the money to fund a facility until it gets up and running. The Council was facing the responsibility of cutting almost 2 million dollars from the 2012 budgets. Ty Sutherlin asked do we have the support of the Commissioners to continue. Nancy Fogle said that she did not know much about it, but is sure there is a need for it. The Board of Commissioners all agreed it was something the county needed it was a matter of the ability to fund it.
PART TIME POSITION-SATP
Teresa Parrish is asking to fill a part time secretarial position. The hours would be 28 hours a week at $10.00 an hour. The position is open due to someone needing to leave because of a family illness. Nancy Fogle made the motion to approve. Kristina Warren seconded the motion. The motion carried.
RURAL TRANSIT
Denny Glenn is the new county coordinator for Rural Transit. On 6/25/2011 lightning hit the repeater at the city garage. He had spoken with Commissioners Kristina Warren and Nancy Fogle and they allowed them to put a temporary one on top of the gym roof at the annex. Mr. Glenn is asking for it to be left there permanently. The only change is for it to have a couple of wires added. It is just a better location. Gene Beck made the motion to approve. Kristina Warren seconded the motion. The motion was carried unanimously.
PAYROLL 7/8/11
Kristina Warren made the motion to approve the payroll. Nancy Fogle seconded the motion. The motion carried unanimously.
MINUTES 7/5/11
Nancy Fogle made the motion to approve the minutes. Kristina Warren seconded the motion. The motion carried unanimously.
1. Indiana State Dept. of Health Division of Weights & Measures Annual Report June 2011
2. Letter from Fleschner, Stark, Tanoos & Newlin Re: Sandra L. Cooksey
3. Letter from GIE re: Dustin Carter
4. Letter from DNR
The Commissioners acknowledged the mail.
ADJOURN
Nancy Fogle made the motion to adjourn the meeting. Kristina Warren seconded the motion. The motion carried unanimously.
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Gene R. Beck, President Kristina Warren, Vice President
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Nancy Fogle Attest: Auditor’s Office