Municipal Emergency Management Plan City of Stonnington
Part C1 – Administrative Information
C1 Administrative Information
C1.1 Amendment Register
All amendments must be recorded in the following table when changes are made to any part of the MEMP, including amendments and sub-plans, excluding contact lists.
Note: Amendment Register entries prior to the first entry below have been archived for brevity of this document. They are detailed in copies of the plan held on file by Council prior to the date of the first entry.
Amendment number / Dateamended / Section
amended / Summary
of amendment / Authorised by / Version number /
1. / 23-05-2012 / 3.6.2 / Inclusion of ‘evacuation’ as a responsibility of Vic Pol as a control agency / EMT / 1.2
2. / 23-05-2012 / 3.6.16
3.6.17 / New role definitions – Emergency Relief Centre Manager
Animal Welfare Officer / EMT / 1.2
3. / 23-05-2012 / 4.5 / Inclusion of Vic Roads – road closure information and website link / EMT / 1.2
4. / 25-04-2012 / 4.5.5 and 4.5.6 / Inclusion of reference to Stonnington Fire Management Plan / EMT / 1.2
5. / 25-05-2012 / 7.3.3 / Public Information and Warnings – inclusion of contact number for National Relay Service / EMT / 1.2
6. / 25-05-2012 / 7.3.4 / Evacuation – revised to include ‘recommend’ in the sentence ‘The decision to recommend to evacuate is made by ….’
Revised to include VicPol as the control agency. / EMT / 1.2
7. / 25-05-2012 / 8.2 / Emergency Relief – inclusion of reference to Council checklists, procedures and floor plans / EMT / 1.2
8. / 25-05-2012 / 8.3.2 / Emergency Shelter – inclusion of reference to Council procedures, checklists and Relief Centre floor plans
Revised Relief Centres and capacities / EMT / 1.2
9. / 25-05-2012 / 9.12.2 / Title changed to – Australian Red Cross / EMT / 1.2
10. / 25-05-2012 / Appendix 3
Section 1.2 / Pager service details updated. / EMT / 1.2
11. / 25-05-2012 / Appendix 3
Section 5 / Committee Members revised / EMT / 1.2
12. / 18-07-2012 / 3.6.3 / MERC is the Officer in Charge of the Malvern Police Station / EMT / 1.2
13. / 13-08-12 / 8.3.2 / Revised Relief Centres and capacities / EMT / 1.2
14. / 28-11-12 / 3.4.1 / EMMV reference updated / EMT / 1.3
15. / 28-11-12 / 3.6.3 / EMMV reference updated / EMT / 1.3
16. / 28 -11-12 / 3.6.4 / MERO responsibilities updated to include reference to procedures and systems for monitoring expenditure / EMT / 1.3
17. / 28 -11-12 / 3.6.6 / Role of the Incident Controller updated / EMT / 1.3
18. / 28 -11-12 / 3.6.7 / Role of the Support Agency Commander updated / EMT / 1.3
19. / 28 -11-12 / 3.6.8 / EMMV reference updated / EMT / 1.3
20. / 28-11-12 / 3.6.11 / EMMV reference updated / EMT / 1.3
21. / 28 -11-12 / 3.6.12 / Communications – updates in accordance with EMMV 2012. / EMT / 1.3
22. / 28 -11-12 / 3.6.13 / Health Commander – EMMV reference updated / EMT / 1.3
23. / 28 -11-12 / 5.1 / Services and Agencies for Response updated in accordance with the EMMV 2012 / EMT / 1.3
24. / 28 -11-12 / 5.2 / Services and Agencies for Recovery – updated in accordance with EMMV 2012 / EMT / 1.3
25. / 28 -11-12 / 7.3.1 / Roles – inclusion of Relief Centre Manager and Animal Welfare Officer / EMT / 1.3
26. / 28 -11-12 / 7.3.3 / Warning Systems – EMMV reference updated / EMT / 1.3
27. / 28 -11-12 / 7.3.4 / Evacuation - updated / EMT / 1.3
28. / 28 -11-12 / 7.3.5 / Control and Support Agencies – updates EMMV Reference and to: Environmental
Fire and Explosion / EMT / 1.3
29. / 28 -11-12 / 7.6.2 / Flow Chart for Resource Supplementation – EMMV reference updated / EMT / 1.3
30. / 28 -11-12 / 8.2.3 / EMMV reference updated / EMT / 1.3
31. / 28 -11-12 / 8.3.5 / EMMV reference updated / EMT / 1.3
32. / 28 -11-12 / 8.3.6 / EMMV reference updated / EMT / 1.3
33. / 28 -11-12 / 8.3.7 / EMMV reference updated / EMT / 1.3
34. / 28 -11-12 / 8.3.8 / EMMV reference updated / EMT / 1.3
35. / 28 -11-12 / 9.5 / EMMV reference updated / EMT / 1.3
36. / 28 -11-12 / 9.5.1 / EMMV reference updated / EMT / 1.3
37. / 28 -11-12 / 9.5.2 / EMMV reference updated / EMT / 1.3
38. / 28 -11-12 / 9.7.2 / EMMV reference updated / EMT / 1.3
39. / 28 -11-12 / 9.10 / EMMV reference updated / EMT / 1.3
40. / 28-11-12 / References / EMMV reference updated / EMT / 1.3
41. / August 2014 / All / Entire plan restructured and updated
Discard old plan, replace with new version / EMT / 1.0
· EMT – Emergency Management Team
C1.2 Exercise Register
The following exercises have been conducted to evaluate this plan. Following each exercise a debrief is conducted and report with recommendations tabled at the next MEMPC meeting.
Date / Exercise Name / Type /18 June 2014 / MECC Kit Test / Desktop Exercise
16 October 2012 / Power Out / Desktop Exercise
30 March 2012 / Simmons Relief / Desktop Exercise
C1.3 Amendment Notification and Distribution
To notify the City of Stonnington Municipal Emergency Management Planning Committee regarding amendments to organisational details and/or other suggested changes to the MEMP please email the Municipal Emergency Resource Officer (MERO):
Steven Relf
Email:
Please include the following information:
· Date, name and title, organisation and contact details of the person making the request.
· Details of the requested change including the relevant Part number and Page number.
C1.3.1 Document process for distribution
After receipt of any amendment notification, the amendment register will be updated, the amendments made and an updated version of the relevant section distributed to all members of the MEMPC and other copyholders on the distribution list.
C1.4 Numbering Protocol
Complete rewrites will be denoted by the year and begin with Version 1. Minor amendments will be denoted by retaining the primary Version number and changing only the sub-version number, ie Version 1.2. The date updated should be changed in the footer with all changes and the change recorded in the amendment notification form. Contact details will have a separate version control process.
C1.5 Municipal Statement of Endorsement
This plan has been produced by and with the authority of Stonnington City Council pursuant to Section 20(1) of the Emergency Management Act 1986.
The of Stonnington City Council understands and accepts its roles and responsibilities as described in Part 4 and Part 6 of the Emergency Management Act 1986.
This plan is a result of the cooperative efforts of the Municipal Emergency Management Planning Committee (MEMPC) after consultation with those agencies and organisations identified therein and based on an understanding of the community and its needs through consultation and history of events.
The MEMP 2014 Version 1.0 was adopted by Council on 2 September 2014.
C1.6 Agency Endorsement
Endorsements from agencies represented on the MEMPC and involved in the development of this plan are outlined below:
The SES has contributed to the development of the plan, including confirmation of the sections of the plan relating to its roles and responsibilities.
The Department of Health and Human Services has contributed to the plan in particular those areas relating to Relief and Recovery arrangements. We have also confirmed sections of the plan relating to our roles and responsibilities.
Victoria Police has contributed to the development of the plan, including sections of the plan relating to its roles and responsibilities.
The Metropolitan Fire Brigade endorses this plan and has contributed to those sections relating to it’s roles and responsibilities.
Ambulance Victoria has contributed to this plan and endorses those sections relating to Emergency Management planning for pre-hospital and transportation roles and responsibilities.
Jewish Emergency Management Plan (JEMP) has been involved in the review of this plan and endorses the commitments attributed to the service.
Inner South Community Health Service has contributed to the development of the plan, including confirmation of sections of the plan (Emergency Management Recovery) relating to our roles and responsibilities.
The Australian Red Cross have contributed to the development of the plan, including confirmation of sections of the plan relating to their roles and responsibilities.
The New Hope Foundation Inc has contributed to the development of this plan and endorses same with regard to its role as a community based organisation working closely with the City of Stonnington.
The Victorian Council of Churches (VCC) Emergencies Ministry has contributed to the development of the plan and contributed to the sections relating to their role and responsibility. The VCC endorses the plan and will continue to work closely with Stonnington City Council.
The MEMP 2014 Version 1.0 was endorsed by agencies at the MEMPC meeting of 19 August 2014.
Minor amendments will be made to this plan on an ongoing basis to ensure it remains current. These will be managed by the administrative processes of the MEMPC without having to seek either Council or agency endorsement for each minor update.
C1.7 Statement of Audit
C1.8 References
Australia. Department of Health and Ageing, Australian Health Management Plan for Pandemic Influenza: Canberra, Attorney- General’s Department, 2009
Australia. National Counter Terrorism Committee, National Approach for the Protection of Places of Mass Gathering from Terrorism: Canberra, Attorney-General’s Department, 2006
Integrated Fire Management Planning, Urban Fire Risk Profile, Stonnington Urban Area and Surrounds: Geotech Information Services, 2010
Jewish Emergency Management, Jewish Emergency Management Plan (2006)
Victoria. Office of the Emergency Services Commissioner, Emergency Management Manual Victoria: Melbourne, Victorian Government (2012)
Victoria. Department of Human Services, Emergency Case Management Service Guide (Draft):
Melbourne, Victorian Government, 2011
Victoria. Department of Human Services, Emergency Relief Handbook: Melbourne, Victorian Government, 2011
Victoria. Department of Human Services, Flood Recovery Support Program: Melbourne, Victorian Government, 2011
Victoria. Departments of Health and Human Services, Victorian Floods 2011 Recovery Resource Guide: Melbourne, Victorian Government, 2011
Victoria. Department of Human Services, Heatwave Planning Guide: Melbourne, Victorian Government, 2009
Victoria. Department of Health, Victorian Human Influenza Pandemic Plan: Melbourne, Victorian Government, 2007
Victoria. (Southern Metropolitan Region) Department of Human Services, Regional Emergency Recovery Plan (RERP): Melbourne, Victorian Government, 2010
Victoria. Department of Health, State Emergency Response Plan (SHERP) Victoria 2009 (V.2). Melbourne: Victorian Government, 2009
C1.8.1 Legislation
Building Act 1983
Building Regulations 1994
Emergency Management Act 2013
Local Government Act 1989
Public Health and Wellbeing Act 2008
C1.8.2 Policy – City of Stonnington
Business Continuity and Disaster Recovery Plan 2013
Community Emergency Risk Management (CERM) Workbook 2013
Council Plan 2013-17
Emergency Management Case Management Plan 2011
Heatwave Plan 2009
Influenza Pandemic Business Continuity Plan 2013
Municipal Public Health and Wellbeing Plan 2013-17
Municipal Strategic Statement
Road Management Plan (V2) 2006
Road Safety Policy 2008-17
Rooming House Protocol 2009
C1.9 Distribution List
C1.9.1 External Distribution
The preference will be for electronic copies, however hard copies will be in the Libraries and at the request of the organisations.
ISSUED TO / NUMBER OF COPIES HELDAdjoining Municipalities:
City of Kingston
City of Port Phillip
City of Melbourne
City of Yarra
City of Boroondara
City of Glen Eira
City of Monash
City of Bayside / 8
Ambulance Service Victoria / 1
Environment Protection Authority / 1
Dept Human Services (Southern Region) / 1
Dept Human Services (Office of Housing - SMR)
Dept Education & Early Childhood Development (SMR) / 1
1
Police – Regional Emergency Response Coordinator / 1
Police – Regional Emergency Management Inspector / 1
Police – Prahran Police Station / 1
Police – Malvern Police Station (MERC) / 1
Metropolitan Fire Brigade / 1
Red Cross / 1
Victorian Council of Churches
Jewish Emergency Management Plan
Inner South Community Health Service
New Hope Foundation
Salvation Army
St Vincent De Paul / 1
1
1
1
1
1
Victoria State Emergency Service - Local Unit (Malvern) / 1
Victoria State Emergency Service - Regional Headquarters
Victorian Council of Churches / 2
1
Stonnington Libraries (No Phone Numbers)
Victorian State Library (No Phone Numbers) / 4
1
Translink Operations Pty Ltd / 1
C1.9.2 Internal Distribution
ISSUED TO / NUMBER OF COPIES HELD / COPY NO.City of Stonnington
Chief Executive Officer / 1
Municipal Emergency Resource Officer / 2
Deputy Municipal Emergency Resource Officers / 5
Municipal Recovery Manager / 2
Deputy Municipal Recovery Manager/s / 2
Municipal Emergency Coordination Centre Coordinator / 1
Municipal Emergency Catering Coordinator / 1
Municipal Emergency Communication Convenors / 2
Municipal Emergency Transport /Engineering Coordinator / 1
Municipal Fire Prevention Officer / 1
Municipal Communications Manager / 1
Municipal Emergency Coordinating Centre
Municipal Public Health Officer / 2
1
Municipal Medical Officer / 1
C1.10 Glossary
This Glossary defines or explains terms, which have a specific meaning with respect to emergency management.
AGENCY / Means a Government agency or a non-Government agency.AREA OF OPERATIONS / A defined geographic area containing an incident or group of incidents which may correlate in effect or in the deployment and allocation of resources
AREA-OF-OPERATIONS CONTROLLER / The role of the Area-of-Operations Controller is to provide leadership and management across a series of emergency sites with a defined area of operations. This role operates regionally and may be appointed by the State Controller or be self-initiated prior to state control being established.
AREA-OF-OPERATIONS EMERGENCY MANAGEMENT TEAM / In the event that an area of operations has been defined, the Area of Operations Controller, or the Regional Emergency Response Coordinator (or representative) may form the Area of Operations Emergency Management Team, comprising regional level representatives from response, recovery and other agencies.