PURSUANT to SECTION 4 (1) (B) of the RIGHT to INFORMATION ACT, 2005

INFORMATION MANUAL

(PURSUANT TO SECTION 4 (1) (b) OF THE RIGHT TO INFORMATION ACT, 2005)

REGISTERED OFFICE

OIL INDIA LIMITED

(A Government of India Enterprise)

P.O. Duliajan, Assam-786 602

E-Mail:

CONTENTS

CHAPTERPARTICULARSPAGE NO.

CHAPTER-I / PARTICULARS / OF / ORGANISATION, / 01
ITS FUNCTIONS AND DUTIES
CHAPTER-II / POWERS / AND / DUTIES OF OFFICERS / 04
& WORKMEN
CHAPTER-III / PROCEDURES / FOLLOWED / IN / THE / 05
DECISION-MAKING / PROCESS,
INCLUDING CHANNELS OF SUPERVISION
AND ACCOUNTABILITY.
CHAPTER-IV / THE NORMS / SET / FOR DISCHARGE OF / 06
FUNCTIONS
CHAPTER-V / THE RULES, REGULATIONS, INSTRUCTIONS, / 07
MANUALS / AND / RECORDS / HELD BY THE
COMPANY / OR / UNDER / ITS CONTROL OR
USED BY ITS EMPLOYESS FOR DISCHARGE
OF FUNCTIONS
CHAPTER-VI / STATEMENT / OF / CATEGORIES / OF / 09
DOCUMENTS / THAT / ARE HELD BY THE
COMPANY OR UNDER ITS CONTROL
CHAPTER-VII / PARTICULARS / OF / ARRANGEMENT FOR / 11
CONSULTATION / WITH THE MEMBERS OF
THE PUBLIC / IN / RELATION TO THE
FORMULATION / OF / POLICY OR
IMPLEMENTATION THEREOF
CHAPTER-VIII / STATEMENT ON / THE / BOARD & / SUB / 12
COMMITTEES OF THE BOARD AND OTHER
COMMITTEES
CHAPTER-IX / DIRECTORY OF OFFICERS AND WORKMEN / 14
CHAPTER / PARTICULARS / PAGE NO.
CHAPTER-X / STATEMENT OF MONTHLY REMUNERATION / 19
OF OFFICERS AND WORKMEN / INCLUDING
THE SYSTEM OF COMPENSATION
CHAPTER-XI / BUDGET ALLOCATION AND EXPENDITURE / 20
CHAPTER-XII / MANNER OF EXECUTION OF SUBSIDY / 21
PROGRAMMES, INCLUDING THE AMOUNTS
ALLOCATED / AND / THE / DETAILS / OF
BENEFICIARIES OF SUCH PROGRAMMES
CHAPTER-XIII / PARTICULARS / OF / RECIPIENTS / OF / 22
CONCESSIONS, PERMITS OR AUTHORISAT-
IONS GRANTED BY IT
CHAPTER-XIV / DETAILS / OF / INFORMATION / AVAILABLE / 23
OR HELD / IN / ELECTRONIC / FORM
CHAPTER-XV / PARTICULARS / OF / FACILITIES AVAILABLE / 24
TO CITIZENS FOR OBTAINING INFORMATION
CHAPTER-XVI / NAMES, / DESIGNATION / AND / OTHER / 25
PARTICULARS / OF CENTRAL / PUBLIC
INFORMATION OFFFICERS

CHAPTER-I

PARTICULARS OF ORGANISATION,

ITS FUNCTIONS AND DUTIES

Particulars of organisation

a)Date of Incorporation :18.02.1959

b)Mode of incorporation : Registered and incorporated as a Private Limited Company

in the State of Assam on the 18th day of February, 1959 and became a deemed Public Company on 28th March, 1961 under Section 43A of the Companies Act, 1956.

On 14th October, 1981 the Company became a wholly-owned Government of India Enterprise.

Converted into a Public Limited Company with effect from 11th August, 1995.

c)Administrative Ministry : Ministry of Petroleum & Natural Gas,

Government of India,A-Wing, Shastri Bhawan, Dr. Rajendra Prasad Road,New Delhi,110001
d) / Present status / : / A Government Company within the meaning of Section 2(45) of the Companies Act, 2013
e) / Present Shareholding / : / The / shareholding / pattern as on 31st
December, 2014 is given below:
Govt. of India / : / 67.64%
Others / : / 32.36%
f) / Listing with Stock / : / The shares of the Company are presently
Exchanges / listed with NSE & BSE.
g) / Share Capital
i) Authorised / : / Rs. 2000 crore
ii) Subscribed, issued / : / Rs. 601.14 crore

paid-up

h)Details of production facilities

Principal Products/Services of the Company:

a)Crude Oil

b)Natural Gas

c)Liquefied Petroleum Gas

d)Pipeline Transportation of Oil & Gas.

e)Provide E&P related services

Page 1

Functions/Operations & Duties

OIL INDIA LIMITED (OIL), a Government of India Enterprise, ’A Navaratna Company’ under the administrative set-up of Ministry of Petroleum and Natural Gas, is engaged in the business of exploration, production and transportation of crude oil, natural gas both In-country and overseas

The authorized capital of the Company is Rs. 2,000 Crore and the paid up capital is Rs. 601.14 Crore as on first April, 2013.

The Company’s current in-country operation spreads over various onshore ML and PEL areas in the states of Assam & Arunachal Pradesh, Mizoram, Andhra Pradesh, Puducherry and Rajasthan. Besides, OIL is venturing into both shallow and deep water basins in KG basin, Cauvery and Andaman offshore either jointly or in partnership with other consortium partners. OIL is currently operating in 22 nominated PML and 5 nominated PEL areas spread over in the states of Assam, Arunachal Pradesh and Rajasthan. The company up to the end of NELP IX bidding round, is holding Participatory Interest (PI) in total of 30 NELP Blocks with the right of operatorship in respect of 11 blocks, 1 NELP block as joint operator, in addition the company holds PIs in 15 blocks, 2 JVC and 1 CBM block.

The company is currently holding overseas exploration blocks and PIs in other business ventures in countries viz. Libya, Gabon, Nigeria, Yemen, Iran, Venezuela, USA, Mozambique, Bangladesh, Myanmar and Russia. In addition OIL also holds stake in 741 Km long pipeline construction and operation project in Sudan completed in 2005.

OIL holds 26% stake in Numaligarh Refinery Limited, 10% stake in Brahmaputra Cracker and Polymer limited, 23% stake in Duliajan – Numaligarh Pipeline Limited and 49% stake in Assam Petrochemicals Limited.

The Company owns and operates a Trunk crude oil Pipeline in the Northeast region of the country for transportation of crude oil produced by OIL as well as ONGCL in the region to feed Numaligarh, Guwahati and Bongaigaon refineries. OIL also own and operates a branch line to feed Digboi refinery. The Company continues reverse pumping of imported crude to Bongaigaon refinery through its existing Barauni-Bongaigaon Trunk pipeline.

The natural gas produced in Assam is sold to different customers, viz. BVFCL, APGCL, NEEPCO, IOC (AOD), APL, NRL and nearby Tea gardens. The non-associated gas produced by the Company in Rajasthan is sold to Rajasthan Rajya Vidyout Utpadan Nigam Limited (RRVUNL).

The Company also produces Liquefied Petroleum Gas (LPG) in its plant at Duliajan, Assam.

It is a duty of OIL to do its business operation within the objectives specified in the Memorandum & Articles of Association in a most fair and transparent manner. It is also a duty of OIL to protect interest of its stakeholders as well as to maximize the value of the shareholders. OIL is committed to achieve its goals as enshrined in the Vision & Mission Statement of the Company.

Page 2

Vision:

Oil India is the fastest growing Energy Company with highest profitability.
Oil India delights the customers with quality products and services at competitive prices.
Oil India is a Learning Organization, nurturing initiatives, innovations and aspirations with best practices.
Oil India is a team, committed to honesty, integrity, transparency and mutual trust creating employee pride.
Oil India is fully committed to safety, health and environment.
Oil India is a responsible corporate citizen deeply committed to socio-economic development in its areas of operations.

Corporate Objectives :

Accelerate exploratory efforts in order to increase hydrocarbon reserves ;
Speedy development of discovered fields and increased recovery from depleting and developed fields to augment crude oil and natural gas production ;
Endeavour to have more acreage for hydrocarbon exploration / development, both in India and overseas ;
Endeavour to undertake expansion of the activities by venturing into the oilfield services sector , both indigenously and overseas ;
Selective diversification in the hydrocarbon value chain ;
Generate adequate internal resources to meet plan programmes of the Company after ensuring reasonable return on capital;
Maintain and further promote environmental protection ;
Enhance safety measures in operations ;
Ensure optimum development and effective utilization of human resources.

Page 3

OIL’S CAPABILITIES :

EXPLORATION & PRODUCTION SECTOR

2D & 3D Seismic data Acquisition, Processing & Interpretation with state of the art technology

Drilling of all kinds of exploratory & development wells including well completion

Wireline logging & Perforation Services

Production of Crude Oil & Natural Gas

Servicing of oil & gas wells

Reservoir Management & Simulation

Construction, Operation & Maintenance of crude oil trunk pipeline

Construction, Operation & Maintenance of high pressure gas grid including compression & Transmission

Operation & Maintenance of gas based Power Plant & LPG Recovery Plant

Research and Development in the E&P matters

Materials Management

Training and HRD

Page 4

CHAPTER-II

POWERS & DUTIES OF OFFICERS AND WORKMEN

The powers & duties of the officers and workmen of the Company are derived mainly from the provisions of the Companies Act, 2013 and Memorandum & Articles of Association of the Company. OIL, being an E&P Company, is a commercial organisation. The officers & workmen of the Company are appointed for carrying out the business operations of the Company, which are in line with the objectives specified in the Memorandum of Association of the Company.

The powers and duties of the officers & workmen of the Company are limited only to carrying out the business operations of the Company.

While discharging duties and responsibilities, officers & workmen of the Company are complying with the applicable provisions of the Constitution of India and other applicable statues and rules & regulations framed thereunder.

Page 5

CHAPTER-III

PROCEDURES FOLLOWED IN THE DECISION-MAKING PROCESS, INCLUDING CHANNELS OF SUPERVISION ANDACCOUNTABILITY

The decisions making process of the Company follows the following Channel :

BOARD OF DIRECTORS

FUNCTIONAL DIRECTORS

EXECUTIVES

Overall management of the Company is vested with the Board of Directors of the Company. The Board of Directors is the highest decision making body within the Company.

As per the provisions of the Companies Act, 2013 certain matters require the approval of the shareholders of the Company in General Meeting. Similarly, in terms of the guidelines of Department of Public Enterprises certain matters require the approval of the Government of India.

The Board of Directors is accountable to the shareholders of the Company, which is the ultimate authority of a Company. OIL being a Public Sector Enterprise (PSE), the Board of Directors of the Company is also accountable to Government of India.

The powers, which are not delegated are exercised by the Board of Directors subject to the restrictions and provisions of the Companies Act, 2013

Page 6

CHAPTER-IV

THE NORMS SET FOR DISCHARGE OF FUNCTIONS

The Company has well defined procedures and guidelines for discharge of various functions. These are highlighted below:

1)Delegation of Powers:

The officers of the Company at various levels discharge their functions & responsibilities within the powers delegated to them by the Board of Directors under Delegation of Powers.

2)Laid down Policies and Guidelines:

OIL is having laid down policies and guidelines governing major activities of the Company. While discharging the functions the officers need to follow these laid down policies and guidelines.

3)Manuals

OIL has procedural manuals covering all important activities viz Purchase Manual, Stores & Inventory Manual, Contract Manual, Marketing Manual, Accounts Manual and Operational Manuals. These Manuals ensure carrying of activities in a systematic and standardised manner and eliminate the scope of exercise of discretion. While discharging the functions covered by these Manuals, the officers need to follow the provisions of these Manuals.

4)Guidelines of Department of Public Enterprises

OIL being a PSU follows the guidelines of Department of Public Enterprises and directives of Government of India issued from time to time.

5)Guidelines of Chief Vigilance Commission

OIL being a PSU follows the guidelines of Chief Vigilance Commission (CVC).

6)Listing requirement

OIL being alisted company is required to comply with the provisions of listing agreement with the stock exchanges and rules and regulations of SEBI.

7)Compliance of provisions of Statutes, etc.

While discharging the respective functions, officers are required to comply with the applicable provisions of Indian Constitution, Statues and Rules & Regulations.

Page 7

CHAPTER-V

THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY THE COMPANY OR UNDER ITSCONTROL OR USED BY ITS EMPLOYESS FOR DISCHARGEOF FUNCTIONS

The important Internal Rules, Regulations, Manuals & Records, which are used by the employees of the Company in discharge of their functions are given below:

A)Matters pertaining to company affairs

i)Memorandum & Articles of Association;

ii)Decisions of the Board of Directors and sub-committees of the Board from time to time as contained in the minutes book;

iii)Decision of shareholders in the Annual General Meeting as contained in the minutes book;

iv)Procedures for Corporate Disclosure

B)Matters pertaining to Finance & Accounts

i)Accounting policies,

ii)Accounting standards;

iii)Accounting Manual;

iv)Delegation of Powers

C)Matters pertaining to Works, contract, sales, procurement, inventory, etc

iv)Purchase Manual

ii)Stores & Inventory Manual

iii)Contract Manual

iv)Marketing Manual

v)Delegations of Powers

vi)General Conditions of Contracts

D)Establishment matters pertaining to OIL employees

i)Employees’ (Conduct, Discipline and Appeal) Rules, 1983 as amended from time to time.

ii)Leave Rules;

iii)Medical Attendance and Treatment Rules;

iv)Post Retirement Medical Attendant Scheme;

v)Promotion Policies;

vi)Rules pertaining to House Building Advance, Conveyance Advance; etc.

vii)Directives regarding recruitment & promotion SC/ST;

viii)Directives regarding recruitment of OBC, Physically Handicapped, Women and minorities

E)Plant operations:

i)MoU targets

ii)Operational Manuals

Page 8

F)Human Resources Development

i)Training Policies

ii)MoU Targets

G)Public relations, publicity & community development

i)Advertisement policy/ guidelines

ii)Guidelines for Community Development, donation to charities, etc.

iii)Scholarship schemes for SC/ST students

H)Safety, Health & Environment (SHE)

I)Disaster Management Plan

Page 9

CHAPTER-VI

DOCUMENTS THAT ARE HELD BY THE COMPANY OR UNDER ITS CONTROL

The various categories of documents that are being held by the Company or under its control are given below:

A)Documents pertaining to incorporation, license, etc.

i)Memorandum & Articles of Association

ii)Industrial licenses

iii)Factory licenses

iv)Trade Mark Registration, etc.

B)Documents pertaining Accounts:

i)Books of Accounts

ii)Annual Reports

iii)Statement of Half Yearly Financial Results

iv)Accounts Manual

v)Documents pertaining to payment of Income Tax, Tax Deducted at Sources, etc.

vi)Vouchers, etc.

C)Documents pertaining to Company Affairs

i)Statutory Registers under the Companies Act, 1956 / 2013

ii)Statutory Registers under other applicable Acts and Rules & Regulations

iii)Annual Returns

iv)Returns & Forms filed with the Registrar of Companies, etc.

D)Documents pertaining to Board Meeting & General Meetings

i)Agenda Papers of Board Meetings

i)Minutes Book of meetings of the Board of Directors

ii)Agenda Papers of Board sub-committees

iii)Minutes Book of meetings of Board sub-committees

iv)Minutes Book of General Meetings of the shareholders, etc.

E)Documents pertaining to Contracts, Works, Sales, Procurements & Inventory

i)Purchase Manual

ii)Stores & Inventory Manual

iii)Contract Manual

iv)Tender Documents & Internal Files, etc.

F)Documents pertaining to plant Operations

i)Operational Manuals

ii)Documents containing information pertaining to productions and despatch of products

Page 10

G)Documents pertaining to payment of excise duty, sales tax, etc.

H)Documents pertaining to projects

i)Detailed Techno-Economic Feasibility Reports of Projects implemented and under implementation

ii)Documents relating to clearance and approval of Competent Authorities

I)Agreements

i)Agreement with Technology Suppliers & Process Licensors

ii)Agreement with Project Consultants, Consultants, etc.

iii)Agreement with vendors, transporters, service providers, etc

iv)Agreement for supply of Crude Oil;

v)Agreement/MoU for transportation of crude oil, natural gas, etc

vi)Agreement/MoU for transportation of petroleum products

vii)MoU with IOC for acquisition of E&P property abroad

J)Documents pertaining to establishment matters

i)Documents containing the details of employees

ii)Various internal policies, rules & regulations pertaining establishment matters;

iii)Annual Confidential Reports of employees

iv)Delegation of Powers

K)Documents pertaining to operation of Community Development and other welfare scheme

i)Policy/guidelines on Community Development & welfare activities

ii)Policy/ guidelines for scholarship for SC/ST students

iii)Documents containing information regarding community development and welfare activities being carried out by the Company, etc.

L)Documents pertaining to general administration

i)Land and other property related documents;

ii)Advertising policies, etc.

M)Documents pertaining to legal matters

i)Petition, plaints, written statements and other documents submitted to Hon’ble Courts, tribunals, etc.

ii)Orders of Hon’ble courts; etc.

Page 11

CHAPTER-VII

PARTICULARS OF ARRANGEMENT FOR CONSULTATION WITH THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF

OIL is a commercial organisation and policies formulated by it relate to its internal management and hence there is no arrangement for consultation with the members of the Public prior to formulation of its internal policies. However, internal policies of the Company are formulated complying with the applicable provisions of the constitution, statues, rules & regulations, etc.

However, if people dealing with the Company in its business transactions have complaints/ grievances they can approach the concerned officers for its redressal.

Page 12

CHAPTER-VIII

STATEMENT ON THE BOARD & SUB COMMITTEES OF THE BOARD AND OTHER COMMITTEES

Board of Directors:

The Management of the Company is vested with the Board of Directors. In terms of the Articles of Association of the Company the Board of Directors can have minimum three Directors and maximum twelve Directors.

The Composition of the Board of Directors as on 18.02.2015 is given below:

Name of the Director / Category / Date of Joining as Director of the company / Contact Information
(A) FULL TIME FUNCTIONAL DIRECTORS

SHRI. S.K. SRIVASTAVA

/ CHAIRMAN & MANAGING DIRECTOR / 01.05.2012 / 0120-2488301 (ph)
0120-2488427 (Fax)

SHRI. S. RATH

/ DIRECTOR (OPERATIONS) / 31.03.2011 / 0120-2488303 (ph)
0120-2419235(Fax)

SMT. R.S. BORAH

/ DIRECTOR (FINANCE) / 01.10.2013 / 0120-2488304 (ph)
0120-2488348 (Fax)

SHRI S. MAHAPATRA

/ DIRECTOR (EXPLORATION & DEVELOPMENT) / 04.08.2014 / 0120-2419242 (ph)
0120-2419225 (Fax)

(B) PART-TIME OFFICIAL DIRECTORS

SHRI. S. PANDA

/ PART-TIME GOVERNMENT NOMINEE DIRECTOR / 26.02.2014

SHRI. NALIN KUMAR SRIVASTAVA

/ PART-TIME GOVERNMENT NOMINEE DIRECTOR / 22.08.2013
(C) PART-TIME NON-OFFICIAL DIRECTORS

PROF. SHEKHAR CHAUDHURI