1
MINUTES OF THE MEETING OF BISLEY PARISH COUNCIL
HELD ON MONDAY 11THJANUARY 2016 IN THE VILLAGE HALLAT 7.00pm
PRESENT:Cllrs. S. Moore (Chairman), G. Hubbard (Vice Chairman), J. Clark, H. Clarke, N. Fostekew,
M. Raynor and M. Vaughan.
Also in attendance: Mrs. Jill Biden - Clerk/RFO to Parish Council
B/Cllr. W. Price (for part of the meeting)
PART I
1.APOLOGIES FOR ABSENCE
Apologies were received were B/Cllr. D. Mansfield
2.DECLARATION OF INTEREST
Cllrs. Moore and Vaughan declared Non Pecuniary Interests in item 4(a) 15/1092 Bullhousen Farm, Bisley Green.
3.MINUTES OF MEETINGS
The minutes of the Council Meeting held on 14th December 2015 were APPROVED.
4.PLANNING / HIGHWAYS AND ENVIRONMENT
(a)The following planning applications were considered:
15/1092 Bullhousen Farm, Bisley Green – Erection of a single storey B1(c)/B8 Business Unit following demolition and alterations to existing buildings – OBJECTION to the demolition of the storage building (the westerly portion of unit 12) and the erection of the new building (unit 2). The Parish Council is concerned regarding the public footpath, should the existing access to Bullhousen Farm be changed to service the farmhouse only and the new access to the industrial buildings be formed, the proposed post and rail fence separating the residential from the industrial/agricultural activities would appear to cut across the public footpath.
15/1100 Hawk Farm, Church Lane – Retention of two storey rear extension, single storey rear extension to garage and alterations to the garage roof – OBJECTION to this retrospective planning application. The Parish Council’s objections to the previous application 15/0523 given in July and August 2015 are reaffirmed in respect of this application.
15/1101 Hawk Farm, Church Lane – Certificate of Proposed Lawful Development for proposed alterations to the roof of existing garage/utility building to bring the cubic volume of the two storey and single storey rear extensions and alterations to the garage roof within the tolerances of Schedule 2, Part 1, Class B of the Town and Country Planning (General Permitted Development) Order 2015 – OBJECTION. The Parish Council objects to the proposed reduction to the roof space in order to conform to permitted development requirements. The Parish Council’s objections to the previous application 15/0523 given in July and August 2015 are reaffirmed in respect of this application.
In respect of 15/1100 and 15/1101 above, the Parish Council is concerned to ensure that the agricultural tie (condition3 of application ref BGR/8745 (outline application to erect nursery managers dwelling and garages) remains in place for this development in the Green Belt.
(b)Queens Close (i) tree on land adjacent to 1 Queens Close and (ii) vehicles parking on the grass area – it was AGREED that the Clerk is to write to the resident who has raised the matters to advise that the Parish Council’s Tree Wardens have looked at the tree and that this matter has been discussed at the Parish Council meeting. The Parish Council is happy for the resident to cut back any branches that may overhang his property. Whilst the Parish Council appreciates the resident’s concern In respect of the vehicles parking on the grass adjacent to his property, members of the Parish Council will be monitoring the vehicle parking situation on all the areas within Miles Green.
(c)A322 Guildford Road petition response – Bisley speed reduction report (SCC) – it was NOTED that the decision of Surrey Heath Local Area Committee, taken against officer recommendation, has been referred to the SCC Cabinet Member for Highways, Transport and Flooding for a decision. It was AGREEDthat Cllr. Vaughan will provide the Clerk with information in order to enable a follow up letter to be sent to C/Cllr. John Furey, the Cabinet Member for Highways, Transport and Flooding prior to the Member decision being taken. The Clerk will circulate the letter to enable councillors and residents to write to Cllr. Furey if they wish to do so.
5.RECREATION
(a)Enclosure – it was AGREED that:
(i)The Parish Council will replace the surface in the enclosure with a 3G football turf surface.
(ii)The figure included in the draft Precept 2016/17 for the enclosure resurfacing is to be increased by £1,000 to £21,000 and that £2,400 is to be included for annual maintenance of the enclosure. The total additional sum of £3.400 is to be met from reserves,
(iii)The Clerk is to seek alternative quotes for the resurfacing and maintenance, but these will only be considered if they are significantly below the quote previously given by S & C Slatters Ltd,
(iv)The Clerk will seek a quote for a suitable gate to be installed to accommodate the machinery that may be needed to maintain the new playing surface.
(v)If Slatters are the successful contractor, then the Clerk is to seek to negotiate an increase in the maintenance from 4 to 6 times a year for the sum quoted.
6.ADMINISTRATION / FINANCE
(a)Precept 2016/17 – the Precept requirement for 2016/17 was APPROVED at £82,126 (Appendix ‘A’). This equates to an increase of £9.50 (21.25%) on a Band D property in Bisley.
(b)The future of audit procurement and the sector led body (item referred from December’s Council meeting) – unless any further significant advice is received, Bisley Parish Council AGREED to remain opted in to audit procurement by the sector led body.
(c)Fixed Term Deposit– it was AGREED to consider this item at the February meeting.
(d)Payment of Accounts and Financial Statement (Appendix ‘B’) – The Financial Statement was APPROVED and cheques signed.
(e)Expenditure and Income April – December 2015 and Bank Reconciliation Statement for the end of the third quarter of the financial year were NOTED. If Councillors have any queries on the information provided these should be referred to the Clerk.
7.CORRESPONDENCE
(a)Three Southern Counties Devolution Bid – the email from SSALC’s Chief Executive and the progress report from the Leader of West Sussex County Council were considered. It was AGREED that the Clerk will write to SSALC’s Chief Executive to express the Parish Council interest, unfortunately no councillors are available to attend the briefing and networking event on 11th March but that the Parish Council would appreciate being kept informed.
8.CONSULTATION DOCUMENTS
(a)Cycle routes within Surrey Heath – it was AGREED that Cllr. Vaughan, on behalf of the Parish Council, be requested to consider new or existing cycle routes or cycling related proposals for inclusion in the latest Surrey Cycle Guide for Surrey Heath.
9.EXCLUSION OF PRESS AND PUBLIC
Under the Public Bodies (Admission to Meetings) Act 1960 Section 1(2) - likely disclosure of exempt information the Press and Public were excluded from Part II of the meeting.