Sponsorship/Donation Letter Template

Sponsorship/Donation Letter Template

Date

Mailing Address of Potential Donor or Business

Dear Name or Business,

Introduction

·  What is the name, purpose/mission of your student organization? State you are a registered student organization at Montana State University.

·  Things to include can be how long you have been active at MSU, accomplishments, community outreach efforts, etc.

Body

·  What event, program or expense do you have a need to fund.

·  How does this need relate to your organization’s purpose/mission?

The “Ask”

·  How much money are you asking them for? You can leave it open ended with an “all donations and sponsorships are appreciated” or list a specific dollar amount.

·  If you plan to apply for Matching Funding, mention that donations up to $500 may be matched through the student organization funding pool. This may be a selling point for the donor.

·  Tell them how they will be recognized in return for their donation/sponsorship. i.e. Logo on uniform/website/newsletter/social media/special recognition at an upcoming event or competition, etc.

How to Donate

·  If you wish to make a donation to the (CLUB NAME), please make check to (INSERT CLUB NAME AS STATED ON BANK ACCOUNT) and mail to (INSERT ADDRESS) or request we pick up. Please note that your donation will not be tax-deductible.

Closing

·  “If you would like further information about (club name) or would like to make a donation, I invite you contact me directly at CONTACT INFORMATION (LIST BOTH PHONE AND EMAIL).”

Sincerely,

SIGNATURE

Leader or Member Name & Title

Student Organization Name