A Tender for Category 4CE Or Higher CIDB Registered Contractors

Contract: CON

Table of Contents

Bid No.: 5/2/2/1 CON 0032 (2016/2017)

A Tender for Category 4CE or higher CIDB Registered Contractors

THE APPOINTMENT OF A CONTRACTOR FOR CONSTRUCTION OF LIVESTOCK INFRASTRUCTURE: FOUR (4) BOREHOLES IN VARIOUS LOCAL MUNICIPALITIES WITHIN ZULULAND DISTRICT MUNICIPALITY, KWAZULU-NATAL PROVINCE.

Name of Tenderer:______

Name of duly authorised person: ______

Address:______

______

Tel. Number :______

Cell number :______

Fax number :______

E-mail:______

Receipt number:______

ISSUED BY: PREPARED BY:

Chief Director: Supply Chain and Facilities Management Services EVN AFRICA CONSULTING SERVICES (PTY) LTD

Department of Rural Development and Land Reform PO Box 13982

Private Bag X 833 Cascades Pretoria 3202

0001

Tel: (012) 312 8369 Tel: (033) 347 2396

Fax: (086) 570 9467 Fax: 033) 347 5466

Contract: CON

Table of Contents

Bid No.: 5/2/2/1 CON 0032 (2016/2017)

THE TENDER

for

THE APPOINTMENT OF A CONTRACTOR FOR CONSTRUCTION OF LIVESTOCK INFRASTRUCTURE: FOUR (4) BOREHOLES IN VARIOUS LOCAL MUNICIPALITIES WITHIN ZULULAND DISTRICT MUNICIPALITY, KWAZULU-NATAL PROVINCE.

CLOSING DATE:07 November 2016

CLOSING TIME: 11h00

ISSUED BY: PREPARED BY:

Chief Director: Supply Chain and Facilities Management Services EVN AFRICA CONSULTING SERVICES (PTY) LTD

Department of Rural Development and Land Reform PO Box 13982

Private Bag X 833 Cascades

Pretoria 3202

0001

Tel: (012) 312 8369 Tel: (033) 347 2396

Fax: (086) 570 9467 Fax: (033) 347 5466

CHECKLIST WHEN SUBMITTING BID PROPOSAL/DOCUMENT

TENDER NO: Bid No.: 5/2/2/1 CON 0032 (2016/2017)

DESCRIPTION OF TENDER: THE APPOINTMENT OF A CONTRACTOR FOR CONSTRUCTION OF LIVESTOCK INFRASTRUCTURE: FOUR (4) BOREHOLES IN VARIOUS LOCAL MUNICIPALITIES WITHIN ZULULAND DISTRICT MUNICIPALITY, KWAZULU-NATAL PROVINCE.

A TENDER FOR CATEGORY 4CE OR HIGHER REGISTERED CONTRACTORS

ENSURE THAT PRIOR TO SUBMITTING THE TENDER TO THE DEPARTMENT THE FOLLOWINGINFORMATION IS COMPLETED AND ATTACHED

Please indicate YES or NO
Place a Tick in the appropriate column / YES / NO
Indicate / Attach CRS printout from CIDB
(in case of JV, ENSURE THAT THE LEAD PARTNER’S AS WELL AS JV PARTNERS CRS NUMBERS ARE INDICATED ON THE FORM
(printouts may be submitted as well)
Signed Letter of authority on Company Letterhead is attached
An original and valid Tax Clearance Certificate : In the case of Bidder/ Consortia/JV:
Did bidder submit an original and valid tax clearance certificate
B-BBEE Certificate: In the case of Bidder/ Consortia/JV:
An original and valid Tax Clearance Certificate : If Bidder is Sub-contracting
Did bidder submit an original and valid tax clearance certificate
for the subcontracting companies
Submit B-BBEE Certificate for Sub-contracting companies/Certified Copy/Original.
Attendance of a compulsory meeting
Did you Tamper with the document
Used correction fluid
Are mistakes made on the prices/form of offer inclusive of vat crossed out in ink and altered on each and every price
Is the form of offer fully completed and signed by the authorized signatory
Central Supplier Database (CSD) Registration
Are all addenda issued completed and returned (if applicable)

DOCUMENT LAYOUT
SECTION / HEADING / COLOUR
PART 1: THE TENDER
PART T1 / TENDERING PROCEDURES
SECTION T1.1: TENDER NOTICE AND INVITATION TO TENDER
SECTION T1.2: TENDER DATA
Section T1.2.1:Conditions of Tender
Section T1.2.2: Tender Data
Section T1.2.3: CIDB Standard Conditions of Tender / WHITE
PINK
PINK
PINK
WHITE
PART T2 / RETURNABLE DOCUMENTS
SECTION T2.1: LIST OF RETURNABLE DOCUMENTS
SECTION T2.2: RETURNABLE SCHEDULES / YELLOW
YELLOW
PART 2: THE CONTRACT
PART C1: / AGREEMENT AND CONTRACT DATA
SECTION C1.1: FORM OF OFFER AND ACCEPTANCE
SECTION C1.2: CONDITIONS OF CONTRACT
SECTION C1.3: AMPLICATIONS OF GCC
SECTION C1.4: DATA PROVIDED BY CONTRACTOR
SECTION C1.5: PRIORITY OF DCOUMENTS
SECTION C1.6 PERFORMANCE GUARANTEE (PRO-FORMA)
SECTION C1.7 RETENTION MONEY GUARANTEE / YELLOW
YELLOW
YELLOW
YELLOW
YELLOW
YELLOW
YELLOW
PART C2: / PRICING DATA
SECTION C2.1: PRICING INSTRUCTIONS
SECTION C2.2: BILLS OF QUANTITIES / YELLOW
YELLOW
PART C3: / SCOPE OF WORKS
SECTION C3.1: DESCRIPTION OF WORKS
SECTION C3.2: ENGINEERING
SECTION C3.3: PROCUREMENT
SECTION C3.4: CONSTRUCTION
SECTION C3.5: MANAGEMENT
SECTION C3.6: ANNEXURES TO SCOPE OF WORK
ANNEXURE A: VARIATIONS TO STANDARDIZED SPECIFICATINS
ANNEXURE B: PARTICULAR SPECIFRICATIONS
ANNEXURE C: STANDARD FORMS TO BE USED DURING THE CONTRACT
ANNEXURE D: DRAWINGS / BLUE
BLUE
BLUE
BLUE
BLUE
BLUE
BLUE
BLUE
BLUE
WHITE
PART C4: / SITE INFORMATION / GREEN

THE TENDER

Bid No.: 5/2/2/1 CON 0032 (2016/2017)

Part T: The Tender

TABLE OF CONTENTS

Reference / Colour / Page No

Volume 1:

THE TENDER...... 1

PART T1:TENDERING PROCEDURES...... 3

Section T1.1: Tender Notice and Invitation to TenderWhite...... 4-6

Section T1.2: Tender DataPink...... 7

Section T1.2.1: Conditions of TenderPink...... 7

Section T1.2.2: Tender DataPink...... 7-20

Section T1.2.3: CIDB Standard Conditions of TenderWhite...... 21-36

PART T2:RETURNABLE DOCUMENTS...... 37

Section T2.1: List of Returnable DocumentsYellow...... 38-40

Section T2.2: Returnable SchedulesYellow...... 41-76

PART C1:AGREEMENT AND CONTRACT DATA...... 77

Section C1.1: Form of Offer & AcceptanceYellow...... 78-81

Section C1.2: Contract DataYellow...... 82-98

PART C2:PRICING DATA...... 99

Section C2.1: Pricing InstructionsYellow...... 100-104

Section C2.2: Bills of QuantitiesYellow...... 105-111

PART C3:SCOPE OF WORKS...... 112

PART C4:SITE INFORMATION...... 175

Bid No.: 5/2/2/1 CON 0032 (2016/2017)

Part T1: Tendering Procedures

Section T1.1: Tender Notice and Invitation to Tender

PART T1:TENDERING PROCEDURES

For a proposed contract between / Department of Rural Development and Land Reform
(the Employer)
and / (the Contractor)
for / THE APPOINTMENT OF A CONTRACTOR FOR CONSTRUCTION OF LIVESTOCK INFRASTRUCTURE: FOUR (4) BOREHOLES IN VARIOUS LOCAL MUNICIPALITIES WITHIN ZULULAND DISTRICT MUNICIPALITY, KWAZULU-NATAL PROVINCE.
Documentation prepared by: / DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM (RID-KZN).

Bid No.: 5/2/2/1 CON 0032 (2016/2017)

Part T1: Tendering Procedures

Section T1.1: Tender Notice and Invitation to Tender

SECTION T1.1:TENDER NOTICE AND INVITATION TO TENDER

FOR:

THE APPOINTMENT OF A CONTRACTOR FOR CONSTRUCTION OF LIVESTOCK INFRASTRUCTURE: FOUR (4) BOREHOLES IN VARIOUS LOCAL MUNICIPALITIES WITHIN ZULULAND DISTRICT MUNICIPALITY, KWAZULU-NATAL PROVINCE.

contract/tender no.:5/2/2/1 CON 0032 (2016/2017)

invitation and scope of work:

Tenders are hereby invited for the construction of four (4) boreholes in various local municipalities within Zululand district municipality, KwaZulu-Natal province.

CONDITIONS:

Bidders shall be registered with the Construction Industry Development Board (CIDB) and should have a minimum CIDB Contractor grading of 4CEor higher.

The Supply Chain Management Policy will apply and bids will be evaluated in terms of the 90/10 points system as set out in the Preferential Procurement Policy Framework Act (Act 5 of 2000) read with PPPF Regulation 2011.

The physical address for collection of bid documents is:

1st floor, Department of Rural Development and Land Reform Offices, 270 Jabu Ndlovu Street, Pietermaritzburg.

And

Department of Rural Development and Land Reform Offices, 184 Jeff Masemola Street, Pretoria, 0001

Documents may be collected during working hours as from 07h30 on Wednesday 19 October 2016.

Documents will be available on site, only if prior arrangements have been made.

A non-refundable bid deposit of R200.00 payable in cash is required on collection of the bid documents (proof of payment to be produced upon collection), payable into the following bank account:

Banking details:The Department of Rural Development and Land Reform,

Absa Bank; Account Number: 40-540067-93;

Branch Code: 632005; Account Type: Cheque Account; Ref No: 04009549

NB: Cash payment is also accepted at the Pretoria office.

Queries relating to the issue of these documents may be addressed to the following:

Supply Chain Management Queries:

Ms R Goolam/Mr G I SekwaleMr Bongani Magadulela

184 Jeff Masemola StreetOR270 Jabu Ndlovu Streets

Pretoria Pietermaritzburg

00013200

Technical Queries:

EVN AFRICA CONSULTING SERVICES (PTY) LTD

Mr G de Leeuw

Tel: (033) 347 2396,

E-mail:

Department of Rural Development and Land Reform

Mr Mhlengi NtshangaseMr Lethu Gambu

Tel: (034) 980 9469 Tel: (033) 355 4333

Fax: (086) 546 5229ORFax: (086) 546 5229

Cell: (072) 718 7293Cell: (082) 947 7986

E-mail:-mail:

Bids may only be submitted on the bid documentation that is issued.

Bids are to be completed in accordance with the conditions attached to the documents and must be sealed and endorsed with the relevant contract number and must be personally deposited in the official bid box in the foyer of:

The Department of Rural Development and Land Reform Offices

1st Floor, 270 Jabu Ndlovu Street, PIETERMARITZBURG not later than 11h00 on 07 November 2016 at which time bids will be opened in public. Bids shall be valid for a period of 90 days.

Telegraphic, telefaxed or faxed bids will not be considered and late bids will not be accepted.

The Department of Rural Development and Land Reform does not bind itself to accept the lowest or any bid.

A Compulsory Tender Briefing/ Site Inspection meeting will be conducted at 10h00 on Wednesday 26October 2016. Prospective tenderers shall meet on site at Department of Agriculture and Rural Development office, Lot 96 Main Street, Nongoma.

THE LOWEST OR ANYTENDER WILL NOT NECESSARILY BE ACCEPTED, AND THE DEPARTMENT RESERVED THE RIGHT TO ACCEPT A TENDER AS A WHOLE OR IN PART.

NB:

The Department of Rural Development and Land Reform reserves the right to cancel the contract, or not to make an appointment on this project.

In the event of a service provider being considered for appointment on more than one project, the Department of Rural Development and Land Reform reserves the right to evaluate the full risk profile which includes financial capacity/ capability, key personnel (human resources capacity), plant and equipment etc. If required, the key personnel/ project team may be requested to attend an interview session with the Department.

No pages may be removed or retyped from this bid, as this may lead to disqualification of your bid. Tampering with, dismantling of taking the document apart is strictly prohibited. All additional documentation must be stapled into the tender document or attached in a separate file.

MAP TO TENDER BOX

BID NO. 5/2/2/1 CON 0032 (2016/2017)

CLOSING DATE: 07 NOVEMBER 2016 AT 11h00

YOU ARE HEREBY INVITED TO TENDER TO THE GOVERNMENT OF THE REPUBLIC OF SOUTH AFRICA (DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM)

TENDERS RECEIVED LATE AFTER THE CLOSING TIME AND DATE WILL NOT BE ACCEPTED FOR CONSIDERATION.

SUBMIT ALL TENDERS ON THE OFFICIAL FORMS – DO NOT RETYPE.

Burger St
Boshoff St / Henrieta St / 270 Jabu Ndlovu St / Chief Albert Luthuli St
Jabu Ndlovu St

The Tender documents must be deposited in the box which is identified as the tender box of the:

Department of Rural Development and Land Reform

270 Jabu Ndlovu Street

Pietermaritzburg

3200

1stfloor

THE TENDER BOX OF THE OFFICE OF THE DEPARTMENT OF RURAL DEVELOPMENT AND LAND REFORM IS OPEN 24 HOURS A DAY, 7 DAYS A WEEK. THE TENDER BOX WILL BE CLOSED AT 11H00 ON 07 NOVEMBER 2016, WHICH IS THE CLOSING TIME OF THE TENDER.

TENDERERS SHOULD ENSURE THAT TENDERS ARE DELIVERED TIMEOUSLY TO THE CORRECT ADDRESS

SUBMIT EACH TENDER IN A SEPARATE SEALED ENVELOPE