/ MCPF Board Meeting - May 2015
5/28/2015
12:30 PM
Bridge: 866 528 2256 Code: 9201422
Facilitator: Shawnee McDonough
Attendees: Shawnee McDonough, Marybeth Edwards, Marc Stephenson, Lisa Carroll, Steve Seton, Anna Bathon, and Jerry VanderWier
----- Agenda Topics -----
Program
Secretary / Jerry VanderWier
Lisa Carroll
Membership / Marybeth Edwards
Communication / Bill Cannon
Treasurer / Marc Stephenson
Fall Symposium / Steve Seton
Miscellaneous / Shawnee McDonough
Program / Jerry VanderWier
Discussion: Refer to the program spreadsheet
  • June Meeting Details – *Date Change to 6/19. Convergence of IS & BC by Gary Harbison (CISO at Monsanto) @ Monsanto

  • July Meeting Details – Roundtable on BC Exercises @ Edward Jones

  • August Meeting Details –Speaker and Topic TBD @ Scottrade

Action items: / Person responsible: / Deadline:
Upload June meeting details to website / Shawnee / Complete
Upload July meeting details to website / Jerry / June 15th
Take Star Chapter on line training for Administration of website / Jerry / End of March
Secretary / Lisa Carroll
Discussion:
  • Evaluation Summary report

Action items: / Person responsible: / Deadline:
Take Star Chapter on line training for administration of website / Lisa / End of June
Post General Meeting Minutes / Lisa / Complete
Post Board Meeting Minutes / Lisa / June 4th

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Membership / Marybeth Edwards
Discussion:
  • Process to follow up with guests and encourage membership

  • Email templates for meeting registration– review and update

  • Current standing of 2015 membership with dues paid –78

  • Email template to send to guests after meeting attendance – In Process

Ongoing - Membership Renewal Letter at beginning of year
Ongoing - If paying by cash or check, require application so we can track their payment (scan application and write either check number or $)
Action items: / Person responsible: / Deadline:
Add guests as prospects on website, remove after 3 months if do not join / Marybeth / Ongoing
Update email templates / Marybeth / End of June

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Communication / Bill Cannon
Discussion:
  • LinkedIn – communicate meetings, post questions or discussion items after each meeting

  • Automated communications – monthly meeting reminders will be the 2nd and 3rd Tuesday of each month

Action items: / Person responsible: / Deadline:
Post meeting notifications on MCPF group in LinkedIn and other related groups, if allowed / Bill / Ongoing
Send Junemeeting announcement / Bill / June 2nd

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Treasurer / Marc Stephenson
Discussion:
  • Accounts at bank set up as personal accounts, not business – Anna to look into changing to a business account.
ElectroSavings Credit Union – Other options for Credit Union without monthly fees (First Community, American Eagle, etc.) Obtain debit card with new account, Hold off until December to change to a business account or new credit union.
  • Board approved move to American Eagle (AE) Credit Union (CU) from ElectroSavings CU. Marc and Anna will visit an AE branch to set up new account. Marc and Anna will have signatory authorization for checks.
  • PowerPay merchant change: Transfer of PowerPay to American Eagle is complete. Still need to contact AuthNet (gateway) to inform them of the new bank account. PowerPay fee is $25 per month, and gateway fee is approximately $10 per month.
  • Account balance is approximately $9,000.

Action items: / Person responsible: / Deadline:
Change bank accounts from personal to business (Electro to American Eagle). / Marc & Anna / End of April
Contact AuthNet to inform them of the new American Eagle bank account. / Marc / June 15th
Take Star Chapter on line training for Administration of website / Marc / End of March
MCPF Fall Symposium / Steve Seton
Discussion:
  • Volunteer Committee – Fred Bausch, Kent Howard, Jim Sharp, Anthony Kline, Whitney Aguilar

  • Location for 2015

  • Call for Speakers - send a message to vendors (both past and present), letting them know we will hold a call in early June and share the feedback from the last symposium and how it was set up and the success of it and what the next one will look like.

Action items: / Person responsible: / Deadline:
Determine options for 2015 location / Steve
Next Committee meeting / Steve / June 2nd
Miscellaneous / Shawnee McDonough
Discussion:
  • MCPF Brochures – Distribute to board members at next general meeting

  • County EOC representation – Paul Thomas update:
  • Recommendation from Paul:
Assemble a small committeeto identify two things:
1)What typesof intelligencea typical business might want to receive in a disaster situation that an MCPF rep at the EOC could provide.
2)What kind of anetwork of business contacts is availableto anMCPF rep at the EOCduring a disaster so he/she can respond to business relatedquestions fromdisastermanagement reps at the EOC.
Recognize that item 2 is the key reason Mark Diedrich would like a business rep at the EOC, with item 1 being a bonus he would appreciate to assist him with outgoinginformation bulletins.
  • Website redesign –review optionsat
  • Content displayed in picture is NOT the content that will display on the site. It will be our content
  • The logo, the search field, and the top menu bar (rust color) seem to be disconnected to the rest of the site features. Perhaps they could make the background behind the logo a light grey color (similar to the border around the picture) and the “Search” field could then be white, and centered like in the example. The top (rust/red colored) menu bar above the logo should match the dark color of the very bottom section, like in the example, for a sense of symmetry.
  • Contact information on home page
  • Change pictures – include Arch

  • MCPF Branded Items for Speaker Gifts - Polo Shirts, Notebooks, Pens, Magnets, Sticky Note Memo Case, etc. - for 2015 is $700)
  • Flash Card USB - $9.00 min order of 36
  • Executive Pen (logo and Website)
  • Ellis 2 GB USB Stylus Ballpoint pen - $11.48 min order of 36
  • Cutter & Buck Legacy 2 GB USB Memory pen - $16.65 min order of 36
  • Use existing Tumblers (~30)
Decide at June Board meeting
  • Red Cross September Preparedness Event

Action items: / Person responsible: / Deadline:
Review website designs and determine if we should upgrade / All / Complete
Review HALO website and decide on branded items / All / June Board Mtg
Prepare email communication for EOC committee / Paul / June 19th
Follow up with American Red Cross contact regarding booth at the event. / Jerry / June 15th
Other Information
Special notes:

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