Email Tone Exercise

Email Tone Exercise

Please choose TWO of the following scenarios and write the email. Though you will be writing these imaginary emails to other people, please email them to me at .

1. Someone you work with missed an important meeting with you. Send them an email about this.

You missed important meeting I was wondering why u missed it? And what the reason for please inform me what happened? So please don't hesitate to Email me back.

I am just wondering whether you forgot that we had an important meeting today or not. It was very important and you missed a lot of informative content. Hope all is well.

The day before I had arranged an important meeting for us and you accepted the invite. However, you never showed up for the meeting. I'll await your reply as to why you didn't show up.

Mr. Smith I don't know if you was aware that you missed an important meeting with our client. This meeting was very important for the growth of our business. absences like this are inexcusable and unprofessional with out notification of some kind.

How are you? I send you this message just to remind you, that you missed our meeting in the big room last monday 3/28/11. As soon you receive this email call me at 567-987-2134 ext 3487.

I noticed this morining at the meeting you were not there. At the meeting we were going over this months budget, and scheduling everybodys assignments for the month. It was a mandotary meeting and i would appreciate if you could let me know why you werent here this morining. Also I have the notes from the meeting so you can read it and catch up.

We had a meeting today together that you missed. Please get back to me and let me know when is the best time for you so we can reschedule. It is important for us to meet before 4/05/11. Below is a list of dates and times I am available. Thank you.

I'm writing this e-mail regarding the meeting you've missed with me. Lets re-schedule at your earliest convince. The details in this meeting is very important and you must catch up. Please don't fall behind, this can affect you with in the company. Hope to hear from you today.

2. You’ve gotten email from Kelly informing you that your timesheet is late and you will be receiving an infraction; you remember faxing the completed timesheet in at 11 am on Friday. Send Kelly an email.

Good morning Kelly, how are you? I recall faxing my timesheet at 11am on friday. I have the fax proving that it was sent. if you would like for me to bring the proof to you I would be glad to. Please get back to me at your earliest convience.

I wanted to let you know that I have received your email about my timesheet. I had faxed it to you at 11am on Friday morning. There may have been an error with the time you recieved it. I can print out for you a copy of the fax that I sent to you. Thank you for letting me know about my time sheets.

Kelly, I have recived your email informing me about my late time sheet and infraction. Im responding to let you know that I faxed over my time sheet at 11:00am on friday on time. There must have been a mix up or a technical error. Please respond ASAP so we can solve this problem.

I wanted to come in and meet with you about my timesheet situation because I remember faxing it over at 11 a.m on Friday. Can you let me know when you are available to sit down and figure this out?

I've read your e-mail about the late timesheet, if I remember correctly I had sent you a fax of the timesheet on friday 11 am.

Please re-look over this matter about the infraction. I'll await for further update on this matter.

I have got an email from you saying that my timesheet is late and that I will be receiving an infraction; I remember sending the timesheet on time; but I also remember that we were having problems with the internet connection and that might have had caused the problems in getting my email late. I would like to show a copy of my outgoing emails to prove that my timesheet was sent on time.

Hello Kelly,

About the timesheet, I thought I sent it to you on friday at 10:00am. could you please double check, if I am mistaken I apologize, please get back to me when you can. thank you

Thank you for informing me that you have yet to receive the timesheet. It is rather odd that you have not received the timesheet considering I sent it at 11AM on Friday. I will try to find any file with information holding the date as to when I have sent it as proof. I am sorry for this inconvenience and would like to set up a meeting to discuss this infraction.

3. Your boss sends you an email asking why you were late this morning. You really don’t think you were late. Respond.

I am responding to a email that I received from you this morning that states I was late today. I was actually on time today I arrived ten minutes early. I was in the break room eating my breakfast. If you would like to discuss this matter over lunch I will b free. I also apologize for the incontinence.

I apologize for the miscommunication this morning but I was not late. I came in a few mintues later than usual but was still here before 8. If you have any further questions or concern please e-mail me back or you can give me a call. Thank you.

I received your email regarding me coming in late. I clocked in at 8:25 am and I am willing to go over timesheets with you to double check.

Today I received feedback for arriving late. At the time, I did not want to create a conflict so i decided it would be best to address it at a later time. From my understanding, I begin work at exactly 8:30 am every morning. If I am mistaken, then I apologize for my ignorance. But if I am correct, then I have a slight issue. I am positive that I was at my desk and ready to work at 8:28 am this morning. Though very close to starting time, I don't believe that is late. Hopefully we can discuss this at a later date. Thank you

2. Hi, how are you Mr. Halpin? This morning the train had some problems, so it was delayed afew minutes. I was checking my watch and I actually came in 5 minutes before 8:30. I will come in earlier then I won't have probelms with the train and get here earlier. Have a good day Mr. Halpin.

This morning I did come in a few minutes late and I apologize. I take my job seriously and should be more aware of time .

Im sorry for the misunderstanding this morning, but I was not late. I came in just on time but because of the winter snow i try to take of my coat very slow and careful. Not only is it huge and i have to carry my things for work, but my coat is covered in snow becuase of my train commute. Definately will not be an issue next morning though.

I receive your e-mail today about me being late. I just wanted to be really clear that I called because I thought i was going to be late, but I had the chance to arrived on time. If you have any question about that please get back tome as soon as possible.

I recieved your email about me being late. This morining when i came in i had alot of work to do so i went directly to desk. I usually stop by and say hi to everybody but I was in a rush to do my work so I didnt. I assumed because you didnt see me you thought i was late, so I just wanted to clear it up with you.

Goodmorning, i wanted to double checked with you with my arrival this morning. I was in traffic this morning coming out of 95 , but I made it on time checking in two minutes before eight thirty.

I saw your e mail saying that, I am late today,I came to work today Fifteen minutes early from the clock in time.

I apologize for the miss understanding. If I am late I will take responsibility for my actions. However with all due respect, I don’t think I was late,

and I would like to meet and solve this misunderstanding when ever you have the time.

I've receive your e-mail this morning regarding me being late this morning. I know I wasn't seated at my seat at 8am and that what infracted me to be late. I was in the office helping the new employee log in her computer and to sign in our payroll system. I'll appreciate if you excuse me this time. I will let you know ahead of time when im coming late.

4. Your boss is asking for the project that was due this morning. You are the project leader, but you are still waiting for a key piece of the project from one of your coworkers. Respond to the boss.

My group is still in the process of wrapping up our project. We still need one more key piece of material from one of our members. I am waiting for this and wanted to let you know. Is there anyway that we can turn the project in at the end of the day, so we can compile everything? If this is unable to happen let me know. I will do my best to hand the project in by the appropiate time.

Today is the day the Foundation was suppose give the project to the company, the project is almost ready. Our side leader Miguel just has a terrible lost in his family. I was wondering if you Mr. Ronald could give us another day to make the presentation

Sorry for the delay. Unfortunately, Matthew hasn’t sent his part of documentation to me. I noticed he called out of work today. I’ve emailed him and called, but no answer. If you give me an extra two hours, I will do the documentation myself and email it to you today before 10a.m.

I am aware that the project is due today in the morning. However there is a very important part of the project missing. I will take full responsibility

as the project leader to have all the project pieces together and have them handed over to you personally on time.

I had a very important meeting set up with Melinda Depina today to talk about our class assignment. We were suppsed to meet at dunkin donuts on Tuesday march, 29 at about 4pm, right after school. As I waited for about an hour I called/ text

Melinda cell phone but there was no response. Unfortunately without her half of the project we as a group are still not finished. I can elaborate more in class.

I apologize for not having the project in this morning. As a Project Leader, I was fully aware that it was due today, however, I am still waiting for a key piece from Tom. I have contacted him regarding the missing piece, but have yet to hear from him. I am working towards having it by the end of the day. Thank you.

I am sorry the project wasn't on your desk first thing this morning. The fact is, I am waiting on a key piece to the project from Joe. I will speak to him further about getting things in on time, yet i will take full responsibility. Thank you for understanding.

Well a few key points I can point out of the project are fine so far. One of the important facts of the project are everything in interior and the exterior is

complete when it comes down to the drawing and the paper work and the finance part of it's finish. I think everything alse is in order and all essential

parts covered.