Work Instruction
Functional Area: Payroll / Generate Answer and Notice Letters
Purpose
Use this procedure to review garnishment history, print an employee notice letter, and print a creditor’s answer letter.
Trigger
Perform this procedure when you need to review an employee’s garnishment history for a specific timeframe.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesPersonnel ManagementAdministrationHR Master Data to go to the Maintain HR Master Data screen.
Transaction Code
PA30
Business Process Information
This procedure is used to create a notice and answer letter for garnishments. You can also view garnishment activity history.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Payroll / Generate Answer and Notice Letters
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000111
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 5
Do not know the infotype number or name / Step 8
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0194
You can also enter the infotype name (Garnishment Document).
6. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (3)

7. / Go to Step 10.
/ The infotype name is now displayed in the Infotype field.
8. / Click the tab.
Maintain HR Master Data (UC Payroll Data tab)

9. / Click to the left of Garnishment Document.
10. / Click .
List Garnishment Document (0194)

11. / Click to the left of the appropriate garnishment.
12. / Click .
Change Garnishment Document (0194)

13. / Perform one of the following:
If You Want To / Then / Go To
Generate a notice letter / Click . / Step 14
Generate an answer letter to a creditor / Click . / Step 20
Display the history of the garnishment / Click .
The history will give a record of the garnishment activity for the current year. / Step 27
Exit this transaction / - - / Step 34
Display Garnishment Notice Letters

14. / Review the displayed information.
15. / Click .
Print Screen List

16. / As required, complete/review the following fields:
Field / R/O/C / Description
Output Device / Required / Location of the printer
Example:
Uhall, 3rd Floor HPsi
/ The printer Properties must be set on format x_90_120.
17. / Click .
Display Garnishment Notice Letters (2)

18. / Click .
/ The system displays the message, “Spool request (number XXXX) created without immediate output”.
19. / Return to Step 13.
Select Payroll Results for Answer Letter

20. / Select to the left of the appropriate Checkdate.
21. / Click .
Display Garnishment Answer Letters

22. / Click .
Print Screen List (2)

23. / As required, complete/review the following fields:
Field / R/O/C / Description
Output Device / Required / Location of the printer
Example:
Uhall, 3rd Floor HPsi
/ The printer Properties must be set on format x_90_120.
24. / Click .
Display Garnishment Answer Letters (2)

25. / Click .
/ The system displays the message, “Spool request (number XXXX) created without immediate output”.
26. / Return to Step 13.
Garnishment History Sorted by Order Type

27. / Review the displayed information.
28. / Perform one of the following:
If You / Then / Go To
Want to display a report of the garnishment activity for a timeframe / Click . / Step 29
Do not want to display a report of the garnishment activity for a timeframe / Click . / Step 13
Selection Dates

29. / As required, complete/review the following fields:
Field / R/O/C / Description
Start of selection / Required / Starting date of inquiry
Example:
01/01/2006
End of selection / Required / Ending date of inquiry
Example:
12/31/2006
30. / Click .
Garnishment History Sorted by Order Type (2)

31. / Review the displayed information.
32. / Click .
33. / Return to Step 13.
34. / Click until you return to the SAP Easy Access screen.
35. / You have completed this transaction.
8/22/2017
Ver: / 10_PY_PA30_Gen Ans Not Let_PY1_0.udc
© University of Cincinnati / 1/18
Work Instruction
Functional Area: Payroll / Generate Answer and Notice Letters
Result
You have generated a notice of garnishment for an employee and/or an answer letter for the creditor.
Comments
None
8/22/2017
Ver: / 10_PY_PA30_Gen Ans Not Let_PY1_0.udc
© University of Cincinnati / 1/18