9860 W. Lindgren Avenue
Sun City, AZ 85373
623-974-5888 Ex. 115
Mr. Don LaPierre
Sales Director
Jonas Software
33188 N 83rd Street
Scottsdale, AZ 85266
Via email:
Dear Don:
As discussed with you by telephone, I am sending you the attached job description for the Financial Administrator position we want to fill immediately.
Please contact me as soon as possible as to how to proceed with acquiring a suitable person with Jonas software skills.
Yours truly,
Union Hills Golf & Country Club
Ric Lanoue, CA CPA
Owner
Attachment
Financial Administrator
Position Description and Responsibilities
Position Reports to: Owner
Positions Supervised: Administrative Assistants
Description summary:
Responsible for managing the business office as well as all accounting functions, financial analysis and reporting, and computer processes. Administer employee benefits, and implement HR procedures.
Essential Functions and Basic Duties:
1. Responsible for as well as maintain all aspects of the Club’s Jonas system computerized accounting systems
2. Manage bi-weekly payroll information for all employees - both salaried and hourly.
3. Practice conservative cash management. Checkbook maintained with current balances on a weekly basis. Bank reconciliations completed within 1 week of receipt of bank statements.
4. Assure that all state and federal tax payments are remitted prior to due date so that no late fees or penalties are incurred. All tax records maintained and kept current. File monthly and quarterly tax reports as required.
5. Assure that all accounts payable are remitted on time (net 30 days unless otherwise noted). Expenses checked against current Budget - or other Department Head informed of any significant problems or discrepancies.
6. Responsible for posting Member charges, printing statements and mailing each month’s accounts receivables. The Club’s billing cycle ends on the last day of each month. Statements are mailed on the 1st of each month or the soonest business day.
7. Prepare monthly financial statements for distribution to all Department Heads.
8. Responsible for maintaining and administering a current Employee Handbook.
9. Ensure employment practices are following rules according to the Employee Handbook as well as state and federal regulations.
10. Responsible for maintaining and updating the Club’s computer information systems, insuring they are operating efficiently. This includes all necessary hardware and software upgrades.
11. Responsible for preparing and presenting the annual operating Budget.
12. Schedule work priorities and supervise any assistant positions position, ensuring optimal performance.
13. Identify training needs and develop and implement programs to meet them. Follow up on employee training to ensure its effective implementation.
14. Provide employee assistance, support and answer questions when needed.
15. Conduct performance appraisals as required. Provide feedback and suggestions to improve employee performance.Work with employees to set performance goals.Formulate and implement corrective actions as needed and ensure that all employees are treated fairly and consistently.