Academic Departments Assessment Survey

Survey was answered by 18 units including 3 faculties ( FHS, OSB, FAFS), HSON, 5 departments from FM, 5 FAS departments, 3 centers/offices, and 2 OSB departments. 52% response rate, some had 1 assessment tool, others 3 or 4.

Question / Responses
Department Name / Hariri School of Nursing
pharmacology and toxicology
Dermatology
Mathematics
English
Issam Farres Institute for Public Policy and International Affairs
Business Information and Decision Systems Track
Psychiatry
economics
OSB
computer science
Center for Arab and Middle Eastern Studies
Management, Marketing, and Entrepreneurship
FAFS, Dean's Office
Experimental Pathology, Immunology & Microbiology
Facutly of Health Sciences
Radiation Oncology
OIRA
Name of person in charge of assessment / Christine Abbyad, BSN Convener
Ramzi Sabra
Abdul-Ghani Kibbi, MD, FACP
Nabil Nassif
David Wrisley
Rami Khoury, Director
myself
Nisreen Salti
Elias Khater
chairman - Wassim El-Hajj
none
Yusuf Sidani
Maya Nabhani Zeidan
Dr. Ramzi Sabra, assistant dean for medical education
Roua Dalli
Dr. Toufic Eid
Monia Hamzeh Mona Haddad
Assessment Tool/ Used (1) / PLO, departmental, Alumni surveys, exit surveys, OIRA surveys
My evaluations software
Employee Evaluations
OSB appraisal system
PLO
Rubric
ANNUAL EVALUATION
Undergraduate Advising Questionnaire [LIMESURVEY]
End of year evaluation report
Purpose (1) / Monitor outcomes, assess need for changes, ascertain fit of requirement of employers, ascertain whether or not accreditation standards being met.
faculty assessment
Assess employee performance and output
evaluation of all faculty members
assessment of PLOs
To assess Business Professional Competence
assess CMPS 299
Assess faculty contributions to teaching, service, and research
PLO Assessment
Questionnaire about advisor for undergraduates
Assess eligibility for promotion to next PGY
Frequency (1) / Annually ( 6 times mentioned)
every 6 months
Once/semester (3 times)
started Spring 2012-13
Conducted by (1) / BSN Convener, OIRA, Office of student affairs
Residents in training
Rami Khoury, Director
dept. chair and then dean
committee
OSB
Wassim El-Hajj & Haidar Safa
Chairperson
Departments
Students Services Office
Program Director
Reported to (1) / BSN Convener, Director of School, Curriculum Committee, at faculty meetings
Chair and Program Director
HR, Performance Appraisal sent by email to HR
dean and then provost
CTL
OSB Dean/Associate Deans/Conveners and Directors
self
Dean
Dean's Office, Biannual report
chair and department members/UGCA-SA/ Dean
Graduate Medical Education Committee
Use made of results (1) / Institution of simulation lab for practice and a summer practicum as students felt they needed more practice. Added content to courses such as geriatrics as required by accrediting body. Promotion of teaching effectiveness seminars and use of team based learning, blended learning and case based learning for better student engagement.
Notes sent to faculty
Promotions and Pay Raises based on outcomes
salary increase, contract renewal
none
Changed course syllabus; Introduced new learning approaches such as simulation;
fix the syllabus of the course
Bonus/promotion
Revision of course content
corrective actions in the advising process
Decide if the resident is eligible for promotion
Assessment Tool/ Used (2) / PPR through faculty retreats
My evaluations software
Programs Assessments
PLO
exams - assignment - projects
ICE
Self Evaluation/Perception
Ask dr. Sabra
Employment Profile for Graduate Public Health Program Alumni (one year after graduation) [LIMESURVEY]
End of rotation exams
Purpose (2) / Assess need for curriculum changes and maintaining accreditation standards.
Residents Assessment
Assess whether programs are meeting goals which are set annually
To assess Analytical Decision Making
assess major CMPS courses
Assess faculty contributions to teaching
PLO Assessment
Survey to report on the employment status of graduates
Assess Medical knowledge acquired after the rotation
Frequency (2) / bi-annually
every 6 months (2 times)
Once/semester (4 times)
yearly
every 3 months
Conducted by (2) / BSN convener
Faculty
Rami Khoury, Director
OSB
course instructors
OIRA
Departments
Students Services Office/Graduate Public Health Program (GPHP) Administrative Coordinator
Faculty members
Reported to (2) / Faculty at large
Chair and Program Director
Rami Khoury, Director
OSB Dean/Associate Deans/Conveners and Directors
chairman (George Turkiyyah at that time)
Chairpersons, deans
Dean's Office, Biannual repor
GPHP administrative Team/GPHP-Curriculum Task Force
Graduate Medical Education Committee
Use made of results (2) / Curriculum changes such as requesting that science faculty add biology prior to human morphology and then combining human morphology with physiology to create a 5 credit course over 2 semesters. Offering courses in block form, reducing credits from 6/clinical course to 5 to better align ourselves with US schools of nursing,
Notes sent to residents
Assess quantity and quality of output of each program
Change Changed course syllabus; adjusted times for delivery of certain course topics
few action items have been made. a better action plan should be put in place
Assessment of teaching
Sent to the Council on Education for Public Health (CEPH the GPHP accrediting agency) in the annual report
Assess medical knowledge in the subjects of the rotation
Assessment Tool/ Used (3) / Surveys of US schools
Specific Performance indicators
Strategic Review for Institute
PLO
Assurance of Learning Forms in core courses
Oral exams
Assessment of MPH core and concentration courses learning objectives [LIMESURVEY/CLICKERS]
6 competencies evaluation
Purpose (3) / Benchmarking for example to see how courses and components of courses are taught.
Clinical services
Assess whether Institute is meeting its goals according to its mission statement and strategic plan
To assess Qualitative Decision Making
Assurance of learning
PLO Assessment
Graduate students ratings on achievement of the courses learning objectives (indirect assessment of program competencies)
Assess the 6 competencies
Frequency (3) / Occasionally as needed
Twice a year
Yearly
Once per semester
Conducted by (3) / Curriculum committee
Quality officers assigned by department
Rami Khoury, Director
OSB
Individual faculty members
Departments
Students Services Office/GPHP admin team
Program director
Reported to (3) / Curriculum and faculty committee
Chair and quality and risk management in the hospital
Provost, a written report is sent to the provost after the assessment is conducted
OSB Dean/Associate Deans/Conveners and directors
OSB accreditation officer
Dean’s office, biannual report
Associate Dean and GPHP coordinator
Graduate Medical Education Committee
Use made of results (3) / For example deciding where course content belongs such as mental health promotion content, collaboration with medicine and faculty of health Sciences on interprofessional education
Amend certain clinical pathways
Organizational adjustments are made based on outcomes of assessment
Changed course syllabus; assigned more weights to different topics of course AACSB accreditation
Sent to course instructors and chairs of departments for corrective actions at course level
Attached with the end of year evaluation
Assessment tool/used (4) / My evaluation software
PLO
Student exit survey
Assessment of graduate and undergraduate program competencies (Excel sheet/ word document)
Describe progress on competencies
Purpose (4) / Residency training
To assess ethics
PLO assessment
Grades on course assignments that measure students’ achievement of specific competencies – direct assessment of program competencies
frequency (4) / Twice per year
Yearly
Once per semester
Conducted by (4) / Faculty members
Residents in training
OSB
Departments
Accreditation officer
Reported to (4) / Chair and program director
OSB dean/ Associate deans/ Conveners and directors
Dean’s office, Biannual report
Associate dean, GPHP coordinator and undergraduate program coordinators
Graduate medical education committee
Use made of results (4) / Improve curriculum
Changed course syllabus; changed assessment approaches such as administering the final exam as a take home exam
Revision of curricula
Sent to provost office for the institutional accreditation requirements and corrective actions are made at the programmatic level
Monitor the residents’ progress
Assessment tool/ used (5) / PLO
1-year Alumni survey
Undergraduate and graduate exit survey (Limesurvey)
Assess professionalism
Purpose (5) / To assess leadership
PLO assessment
Graduating students fill and exit survey where they have the opportunity to voice their opinions about the program in both close-ended and open-ended formats
By the end of treatment each patient is given a form to fill
Frequency (5) / Once per semester
Yearly
By the end of treatment each patient is given a form to fill
Conducted by (5) / OSB
Departments
Students service office
Patients
Reported to (5) / OSB dean/associate deans/ conveners and directors
Dean’s office, biannual report
Undergraduate chairs and departments/UGCA-SA/ dean / GPHP-CTF and Graduate studies committee (GSC)
Graduate Medical education committee
Use made of results (5) / Changed course syllabus; introduce simulation to course corrective actions at the programmatic level
Attached with the end of year evaluation
Assessment tool/ used (6) / PLO
Employer satisfaction surveys
GA Evaluation by the student [LIMESURVEY]
Purpose (6) / To assess teamwork
PLO Assessment
A form filled in by students at the end of each semester that allows them to evaluation their GA experience
Frequency (6) / Once per semester
Yearly
Conducted by (6) / OSB
Departments
Students service office/GPHP administrative coordinator
Reported to (6) / OSB dean/associate deans/ conveners and directors
Dean’s office, biannual report
GA coordinator/Graduate studies committee(GSC)
Use made of results (6) / Changed course syllabus; use a peer evaluation approach
Used in decisions to allocate GAs to faculty members in next semester
Assessment tool/ used (7) / PLO
Embedded Questions
GA Evaluation by the supervisor [LIMESURVEY]
Purpose (7) / To assess written communication
PLO Assessment
A form filled by the faculty supervisor at the end of each semester evaluating
Frequency (7) / Once per semester
Conducted by (7) / OSB
Departments
Students service office/GPHP administrative coordinator
Reported to (7) / OSB dean/associate deans/ conveners and directors
Dean’s office, biannual report
Graduate studies committee(GSC)
Use made of results (7) / Changed course syllabus
Used in making decisions to grant GAs to students in subsequent
Assessment tool/ used (8) / PLO
Projects
Graduate and Undergraduate orientation session [LIMESURVEY]
Purpose (8) / To assess oral communication
PLO Assessment
Evaluation of the orientation session
Frequency (8) / Once per semester
yearly
Conducted by (8) / OSB
Departments
Students service office/GPHP administrative coordinator
Reported to (8) / OSB dean/associate deans/ conveners and directors
Dean’s office, biannual report
GPHP administrative Team/UGCA-SA/communications unit
Use made of results (8) / Changed course syllabus
Used in improving the orientation sessions in subsequent years
Assessment tool/ used (9) / PLO
Case Studies
FHS Annual Performance Review [INTRANET APPLICATION]
Purpose (9) / To assess globalization
PLO Assessment
This is an extensive system that collects data related to each faculty members contributions to teaching, research and service - it is automated and filled out by faculty members
Frequency (9) / Once per semester
yearly
Conducted by (9) / OSB
Departments
Dean's Office
Reported to (9) / OSB Dean/Associate Deans/Conveners and Directors
Dean's Office, Biannual report
Associate Dean
Use made of results (9) / Changed course syllabus
The dean reviews all performance review forms and discusses them with the chairs and occasionally with the particular faculty members - used for contract renewal, promotion and merit increases
Assessment tool/ used (10) / Oral Presentations
Graduate Public Health Program Indicators Monitoring Report [EXCEL SHEET DATABASE/WORD DOCUMENT REPORT]
Purpose (10) / PLO Assessment
For evaluating and monitoring the program's efforts in serving its various constituencies including (instruction, research, service, faculty and staff, students and instruction)
Frequency (10) / Once per semester
yearly
Conducted by (10) / Departments
Dean's Office
Reported to (10) / Dean's Office, Biannual report
Dean, Associate Dean, GPHP-CTF,GPHP admin team, Research Committee, Outreach and Practice Unit/Administrative Committee
Use made of results (10) / The review teams assess the relevant indicators against the targets and propose corrective actions as needed. These corrective actions are then sent to the appropriate committee or faculty at large for implementation
Assessment tool/ used (11) / Student Performance Test Results
Graduate and Undergraduate TOWN MEETINGS [WORD DOCUEMNT REPORT]
Purpose (11) / PLO Assessment
The purpose of the town meeting is to voice graduate students opinions re the program’s strengths and weaknesses, and about overall levels of satisfaction
Frequency (11) / Once per semester
yearly
Conducted by (11) / Departments
Dean and Associate Dean
Reported to (11) / Dean's Office, Biannual report
Program Coordinators/chairs of departments
Use made of results (11) / Corrective actions are suggested based on issues raised by students
Assessment tool/ used (12) / Course grades
How were you informed about the FHS undergraduate and graduate program [LIMESURVEY]
Purpose (12) / PLO Assessment
To assess the means through enrolled students were informed about the FHS programs
Frequency (12) / Once per semester
yearly
Conducted by (12) / Departments
Students Services office
Reported to (12) / Dean's Office, Biannual report
GPHP Admin Team/GPHP-CTF/GSC
Use made of results (12) / To improve Faculty communication tools
Assessment tool/ used (13) / Student Surveys/Questionnaires
Description of work experience [LIMESURVEY]
Purpose (13) / PLO Assessment
To assess the profile of enrolled students
Frequency (13) / Once per semester
yearly
Conducted by (13) / Departments
Students Services Office
Reported to (13) / Dean's Office, Biannual report
Chairs of Departments
Use made of results (13) / revision of curricula
to assess the diversity of students' background and experience and consequently ensuring diversity
Assessment tool/ used (14) / FHS Alumni contact info update [LIMESURVEY]
Purpose (14) / To regularly update the contact info of alumni
Frequency (14) / Yearly
Conducted by (14) / FHS communications unit (as of AY 2013-14)
Reported to (14) / Dean and available to all FHS faculty members and AUB alumni office upon request
Use made of results (14) / To keep in touch with alumni
Assessment tool/ used (15) / GA Application for Faculty [LIMESURVEY]
Purpose (15) / A form completed by faculty to request percent GA for the coming semester and justify use of GA time
Frequency (15) / by semester
Conducted by (15) / Students Service Office/GPHP Administrative Coordinator
Reported to (15) / Graduate Studies Committee (GSC)
Use made of results (15) / To assess GA needs of faculty and allocate GA lines
Assessment tool/ used (16) / GA Application for Students [LIMESURVEY]
Purpose (16) / A form filled in by students requesting GA
Frequency (16) / by semester
Conducted by (16) / Students Service Office/GPHP Administrative Coordinator
Reported to (16) / Graduate Studies Committee (GSC)
Use made of results (16) / To select the students who are eligible for getting GA
Assessment tool/ used (17) / Why did not you join FHS GPHP [LIMESURVEY]
Purpose (17) / To assess reasons for not joining the graduate public health program
Frequency (17) / Yearly
Conducted by (17) / Students Services Office
Reported to (17) / GPHP administrative team/GPHP-CTF
Use made of results (17) / For corrective actions at the programmatic level
Assessment tool/ used (18) / Survey on socio-economical status [LIMESURVEY]
Purpose (18) / To assess the profile of enrolled students
Frequency (18) / Yearly
Conducted by (18) / Students Services Office
Reported to (18) / GPHP administrative team
Use made of results (18) / To ensure having a student body with diverse backgrounds
Assessment tool/ used (19) / Masters of Public Health Practicum students and advisors evaluation forms [WORD DOCUMENTS]
Purpose (19) / The practicum evaluation aims to evaluate student performance and satisfaction with the
practicum experience as well as the advisor’s evaluation of the practicum experience
Frequency (19) / by semester
Conducted by (19) / Practicum Coordinator
Reported to (19) / GPHP Admin Team/GPHP-CTF
Use made of results (19) / As a mean to improve practicum practices and to gain insight into the student level of satisfaction.
Assessment tool/ used (20) / Training Activity Forms [WORD DOCUMENTS]
Purpose (20) / Process measures: Participants are asked to evaluate relevance of the sessions to their
current work or function; extent to which they have acquired information that is new to them;
usefulness of the information that they have acquired; focus of the sessions on what they specifically
needed to learn; and overall quality of the sessions.
Output measures include pre and post test to indicate changes in knowledge of participants.
Frequency (20) / by training activity
Conducted by (20) / Training Activity Organizer
Reported to (20) / GPHP Admin Team/GPHP-CTF/Outreach and Practice Unit
Use made of results (20) / as a tool to monitor and evaluate continuing education and workforce development

Assessments conducted on an ad hoc basis (new program study, etc.)

Assessment tool/ used (1) / surveys of students preferences for elective courses
Surveys
Employer Surveys
Masters of Public Health Program Rubrics [LIMESURVEY]
Survey
Purpose (1) / deciding which electives to offer
Assess demand for a new program
New Program market study
As a subjective measure of achievement of competencies
Assess satisfaction with ICE
Frequency (1) / yearly
Ad hoc basis
2-3 years
Conducted by (1) / various faculty members
Ad hoc committee
Departments in collaboration with Dean's Office
Students Service Office/Accreditation officer
OIRA
Reported to (1) / chair
Committee in form of a report
Analysis is performed by Dean's Office personnel and reported to Departmental Chair
GPHP administrative Team, chairs and course instructors
OIRA
Use made of results (1) / deciding on courses to offer
Start a new program or not
Included in the market study of new program proposals
Corrective actions at the programmatic level
Improvement, revise forms & process
Assessment tool/ used (2) / Alumni Surveys
FHS Alumni feedback [LIMESURVEY]
Questionnaire
Purpose (2) / New Program market study
As part of the accreditation/program reviews we administer surveys to alumni and employers to get feedback on the graduate and undergraduate programs at the FHS. (Mainly to identify perceived strengths and weaknesses) of the programs and usually done every five years)
Satisfaction OIRA services
Frequency (2) / once a year
Every 3-5 years
Once every 5 years
Conducted by (2) / Departments in collaboration with Dean's Office
Dean's Office
OIRA
Reported to (2) / Analysis is performed by Dean's Office personnel and reported to Departmental Chair
Dean, Associate Dean, Program coordinators and departments' members
OIRA
Use made of results (2) / Included in the market study of new program proposals
In compliance with CEPH accrediting body criteria and for continuous improvement of the program
Introduce new activities, improve services
Assessment tool/ used (3) / FHS Employers feedback [SEMI-STRUCTURED INTERVIEWS]
Purpose (3) / As part of the accreditation/program reviews we administer surveys to alumni and employers to get feedback on the graduate and undergraduate programs at the FHS. (Mainly to identify perceived strengths and weaknesses) of the programs and usually done every five years)
Frequency (3) / Every 3-5 years
Conducted by (3) / Dean's Office
Reported to (3) / Dean, Associate Dean, Program coordinators and departments' members
Use made of results (3) / In compliance with CEPH accrediting body criteria and for continuous improvement of the program
Assessment tool/ used (4) / Undergraduate self-study reports [WORD DOCUMENT REPORT with data reported from various DATABASES]
Purpose (4) / For continuous improvement of the programs at FHS
Frequency (4) / Every 5-7 years
Conducted by (4) / Dean's Office
Reported to (4) / AUB provost office
Use made of results (4) / For corrective actions at the departmental/programmatic levels
Assessment tool/ used (5) / GPHP self study report [WORD DOCUMENT REPORT with data reported from various DATABASES]
Purpose (5) / For continuous improvement of the programs at FHS
Frequency (5) / Every 5-7 years
Conducted by (5) / Dean's Office
Reported to (5) / CEPH accrediting body
Use made of results (5) / For corrective actions at the departmental/programmatic levels

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