City Council
July 21, 2015 Page 85 of 85
COUNCIL MINUTES
The City Council of the City of Raleigh met in regular session at 1:00 p.m. on Tuesday, July21, 2014, in the City Council Chamber of the Raleigh Municipal Building, Avery C. Upchurch Government Complex, 222 West Hargett Street, Raleigh, North Carolina, with the following present.
Mayor Nancy McFarlane, Presiding
Mayor Pro Tem John Odom
Councilor Mary-Ann Baldwin
Councilor Thomas G. Crowder
Councilor Bonner Gaylord
Councilor Wayne K. Maiorano
Councilor Russ Stephenson
Councilor Eugene Weeks
Mayor McFarlane called the meeting to order at 1:01 p.m. The invocation was rendered by Reverend Shannon Scott of Mount Vernon Baptist Church and the Pledge of Allegiance was led by Councilor Crowder. The following items were discussed with action taken as shown.
RECOGNITION OF SPECIAL AWARDS
CERTIFICATES OF APPOINTMENT – RALEIGH TRANSIT AUTHORITY AND FAIR HOUSING HEARING BOARD – PRESENTED
Mayor McFarlane presented Certificates of Appointment to Yvonne Bailey, new member of the Raleigh Transit Authority, and Ashleigh Parker Dunston and Yetunde B.K. Andrews, new members of the Fair Housing Hearing Board. She congratulated them and thanked them for their willingness to serve. Ms. Bailey thanked the Council for their support and her appointment and said she is looking forward to working on the Raleigh Transit Authority with new Chairperson Jason Horne. Ms.Andrews thanked the Council for the opportunity to work on the Fair Housing Hearing Board, adding that she is excited and ready to go to work. Ms. Dunston stated "ditto."
PROCLAMATION – MICHAEL COLE DAY – PRESENTED
Mayor McFarlane recognized Michael Cole, Chairperson and founding member of the New Bern Avenue Corridor Alliance, and read a proclamation proclaiming July 21, 2015 as "Michael Cole Day" in Raleigh. The Mayor presented the proclamation to Mr. Cole and said she heard a rumor he might be retiring. Mr. Cole replied he is retiring and moving to the family farm in October, where they will be working cows; he has been working hard since he was 15 years old. However, he is not selling his house in Oakwood. His family is sixth generation Raleigh residents. Mr. Cole told the Council they will be hearing from him as he will stay involved in the NBACA. He thanked the Mayor and stated he very much appreciates the proclamation.
CONSENT AGENDA
CONSENT AGENDA – APPROVED AS AMENDED
Mayor McFarlane presented the consent agenda, indicating all items are considered to be routine and may be enacted by one motion. If a Councilor requests discussion on an item, the item will be removed from the consent agenda and considered separately. The vote on the consent agenda will be a roll call vote. She stated she had received the following requests to withdraw an item from the consent agenda: Warehouse District Public Parking Needs (Crowder); Neuse River Wastewater Treatment Plant Administrative Building Renovations (Weeks); Traffic – Left Turn Restrictions – Signalized Intersections (Baldwin); Traffic – No Parking Zone – Brookside Drive; No Stopping or Standing Zones – Frank Street and Norris Street (Baldwin/Weeks). Without discussion, those four items were withdrawn from the consent agenda. Ms. Baldwin moved Administration's recommendations on the remaining items on the consent agenda be upheld. Her motion was seconded by Mr. Weeks and a roll call vote resulted in all Council members voting in the affirmative. The Mayor ruled the motion adopted on an 8-0 vote. The items on the consent agenda were as follows.
Blount Street Parking Deck – Exchange of Property – AUTHORIZED FOR AUGUST 4, 2015 – RESOLUTION OF INTENT ADOPTED
A request has been received to exchange parking spaces in the City portion of the Blount Street Parking Deck to accommodate need of Cooper’s BBQ for a back-of-house area behind the establishment in the Blount Street Parking Deck. The needs include commercial and employee parking along with storage, solid waste containers, and HVAC equipment. Customer parking is not included as part of the exchange. Ten City parking spaces on level P2 of the Blount Street Parking Deck will be converted to Individual Retail Limited Common Element for Retail Unit One for the exclusive use by Cooper’s BBQ for a back-of-house area. To facilitate the exchange, there are two City parking spaces on level P1 of the parking deck that will be converted to a drive aisle and turn area for users of the parking deck.
In exchange for the space behind Cooper’s BBQ for the back-of-house area and the two parking spaces on level P1 of the parking deck to be converted, the City will receive 12 new parking spaces that it will own in fee simple by conversion of existing drive isles to City parking spaces on levels P1 and P5 of the Blount Street Parking Deck.
Conversion of the spaces and property interests will be formalized by, among other instruments of conveyance, the execution and recordation of the Third Amendment to Declaration of Condominium for Blount Street Parking Deck Condominium. This document is expected to be brought before Council for approval at the August 4, 2015 meeting.
Since the City will have the same number of parking spaces in the Blount Street Parking Deck after the exchange as it did before the exchange, no monetary consideration is recommended by staff as a condition of the exchange.
Recommendation: Authorize the parking space exchange as outlined and direct the City Clerk to publish a Notice of Intent resolution pursuant to state statutes (NCGS 160A-271) to advertise the intention to execute the exchange on August 4, 2015. Upheld on consent agenda, Baldwin/Weeks, 8-0. See Resolution 138.
BUDGET – Reappropriation of June 30, 2015 Unexpended Funds – APPROVED – budget ORDINANCE Amended
At the beginning of each fiscal year, Council typically is asked to adopt a budget amendment to rollover certain unexpended appropriations from the prior year. An amendment to the Economic Development Fund is requested in the amount of $170,000 to complete budgeted activities for which funds are not yet encumbered. The amendment consists of two components. The first is rollover of appropriations to the Blue Ridge Corridor Alliance and the New Bern Avenue as previously discussed with Council during budget deliberations. The second component is to rollover economic development funding in the amount of $70,000 which entails unexpended funding for entrepreneurship program managed by the Office of Economic Development. Accounting detail was included with the agenda packet.
Recommendation: Authorize an amendment to the FY 2015-16 budget ordinance in the amount of $170,000. Upheld on consent agenda, Baldwin/Weeks, 8-0. See Ordinance 464 TF 256.
Semi-Annual Street Improvement Petition Prioritization – Request for Public HearingS – PUBLIC HEARINGS SCHEDULED FOR SEPTEMBER 1, 2015 – RESOLUTIONS OF INTENT ADOPTED
Semi-annual street improvement petition reviews have been conducted, and based on statutory requirements of signatures from a "majority" of the abutting property owners which represent a "majority" of the linear feet of proposed improvements; the following petition projects have been validated for sufficiency and are ready for Council consideration:
Churchill Road from the end of the existing curb and gutter eastward to Canterbury Road
Improvements to include construction of 0.5-foot of a 38-foot, back-to-back street section including curbs, gutters, drains and paving on the north side only for an approximate distance of 164 linear feet. Administrative design adjustments include the following:
● Retrofit the proposed improvements within the existing 60-foot right-of-way
● Omit the sidewalk requirement
● Omit the five-foot utility easement, maintenance strip, planting area, and right-of-way requirement
This petition has met the sufficiency requirement with signatures from 100 percent of the abutting property owners representing 100 percent of the abutting lineal feet. The proposed assessment rate is $32/linear foot and the estimated cost of construction is $22,952.
Breeze Road from Beechridge Road to Hales Road
Improvements to include construction of a 27-foot, back-to-back street section with 3.5-foot shoulders including curbs, gutters, drains, and paving for an approximate distance of 1,352 linear feet. Administrative design adjustments include the following:
● Retrofit the proposed improvements within the existing 36-foot right-of-way
● Omit the sidewalk requirement
● Omit the five-foot utility easements, maintenance strips, planting areas and right-of-way requirements
This petition has met the sufficiency requirement with signatures from 62.5 percent of the abutting property owners representing 55.02 percent of the abutting linear feet. The proposed assessment rate is $32/linear feet and the estimated cost of construction is $301,992.
Lorimer Road from Kaplan Drive to Garland Drive
Improvements to include construction of a 27-foot, back-to-back street section with a six-foot wide sidewalk on a six-foot setback on the west side and a 3.5-foot shoulder on the east side including curbs, gutters, drains, and paving for an approximate distance of 2,940 linear feet. Administrative design adjustments include the following:
● Retrofit the proposed improvements within the existing 60-foot right-of-way
● Omit the sidewalk requirement on the east side
● Omit the five-foot utility easements, maintenance strip (east side), planting area (ease side) and ROW requirements
This petition has met the sufficiency requirement with signatures from 68.29 percent of the abutting property owners representing 70.96 percent of the abutting linear feet. The proposed assessment rate is $32/linear foot and the estimated cost of construction is $1,730,000.
Funds are currently unavailable in the Paving Petition Program FY16 fund. If approved, allocation will need to be approved in the FY17 budget for design and construction.
Recommendation: Adopt a resolution of intent to schedule public hearings for Tuesday, September 1, 2015 to consider approval of the petitions and assessment rates. Upheld on consent agenda, Baldwin/Weeks, 8-0. See Resolutions 139, 140 and 141.
POLICE DEPARTMENT – GRANT – National Highway Traffic Safety Administration Grant Continuation – application submiSSION approved – resolution adopted; MAYOR AUTHORIZED TO SIGN RESOLUTION
The City is seeking grant funding from the National Highway Traffic Safety Administration (NHTSA) to continue with year three of a grant to support a Driving While Impaired (DWI) enforcement squad consisting of four officers and one sergeant to detect and arrest impaired drivers. The grant is funded at 70 percent and will pay a total of $289,811 in federal funds for salaries, fringe benefits, equipment, and travel costs for in-state and out-of-state training opportunities. The City match for the third year of this four-year grant is 30 percent, which will amount to $124,205. This grant was approved by the Grants Committee on January 15, 2015.
Recommendation: Authorize staff to submit the grant application and authorize the Mayor to sign a Local Governmental Resolution to accompany the grant application. Upheld on consent agenda, Baldwin/Weeks, 8-0. See Resolution 142.
PLANNING – HISTORIC Preservation Fund grant – accepted – BUDGET ORDINANCE AMENDED
As a Certified Local Government (CLG), the City has been awarded a grant from the federal Historic Preservation Fund to cosponsor a National Alliance of Historic Preservation Commissions (NAPC) Commission Assistance and Mentoring Program (CAMP) workshop at the 2015 Preservation North Carolina (PNC) Annual Conference in Salisbury, North Carolina. Administrative partners include PNC, the City of Salisbury, and the City of Raleigh. The CAMP workshop will provide specific training for historic preservation commissions, serve a minimum of 10 CLGs across the state, and be open to non-CLGs and registrants interested in historic preservation commissions.
The pass-through agency is the Historic Preservation Office of the Department of Cultural Resources. The $3,500 match is being funded by 10 CLGs across the state, collected by PNC, and paid to the City in FY16.
Recommendation: Authorize acceptance of the grant award and authorize a budget amendment in the amount of $7,000. Accounting detail was included with the agenda packet. Upheld on consent agenda, Baldwin/Weeks, 8-0. See Ordinance 464 TF 256.
Contract Services – Comprehensive Janitorial Services at City Facilities – CONTRACT AWARDED TO Environmental Service Systems, LLC; CITY MANAGER AUTHORIZED TO EXECUTE CONTRACT
A request for proposals (RFP) was advertised for consolidated and comprehensive professional janitorial services at various city locations for Parks, Public Works and Police facilities. Excluded from the contract are services for the Convention Center, Fire Department and Public Utilities facilities, and parking decks. After thorough evaluation of the proposals, staff recommends award of the base submittal of the contract to Environmental Service Systems, LLC. Environmental Service Systems, LLC is certified with the North Carolina office of historically underutilized businesses as a minority owned business. The term of the awarded contract is three years; the agreement may be extended for two additional one-year terms for a total contract period of five years. Total contract cost is based on five years of service. Funding is appropriated in the operating budget and may require administrative budget transfers.
Name of Project: Comprehensive Janitorial Services
Managing Division: Parks, Recreation and Cultural Resources – Facilities and Operations
Approval Requested: Professional services contract
Reason for City Council Review: Contract >$150,000
Original Contract Total: $6,111,610
Vendor: Environmental Service Systems, LLC
Prior Contract Activity: N/A
Amount of This Amendment: N/A
Reason for This Amendment: N/A
Anticipated Future Amendments: Amendments may occur as locations are added or removed from the contract
Budget Transfer Required: Administrative
Recommendation: Authorize the City Manager to execute the contract. Upheld on consent agenda, Baldwin/Weeks, 8-0.
Contract Services – Carpet Cleaning at City Facilities – CONTRACT AWARDED TO ServiceMaster PROFESSIONAL BUILDING MAINTENANCE; CITY MANAGER AUTHORIZED TO EXECUTE CONTRACT
Included in the Request for Proposals (RFP) for consolidated and comprehensive professional janitorial services was an alternate, line-item pricing for hot water carpet extraction at various City locations. As a result of the evaluation of proposals, staff recommends award of a contract to ServiceMaster Professional Building Maintenance. Small Disadvantaged Minority and Women Owned Business (SDMWOB) participation is zero percent. Selection of this vendor to provide services independent of the comprehensive professional janitorial services contract will provide the City an annual savings of $120,160. The term of the contract is three years; the agreement may be extended for two additional one-year terms for a total contract period of five years. Total contract cost is based on five years. Funding is appropriated in the operating budget and may require administrative budget transfers.