Lake County Board of Education

1152 South Main Street

Lakeport, CA 95453

REGULAR MEETING OF JUNE 20, 2012

MINUTES

The Regular Meeting of the Lake County Board of Education was called to order at the Lake County Office of Education, 1152 S. Main Street, Lakeport, CA 95453 at 3:30 p.m. by Board Vice President David Browning. Board members David Browning, Mark Cooper, Pat Hicks and George Ryder were present. Board President Madelene Lyon was absent. Also present were Wally Holbrook, County Superintendent, Mr. Brock Falkenberg, Human Resources Director, Michelle Buell, Director of Business Services, Melissa Reese, Budget Specialist, Tim Gill, Curriculum and Instruction Director, Shelly Mascari, Communications Coordinator, and Andy Goodwin, Community/Court Schools Director.

II APPROVAL OF AGENDA

It was moved by Mr. Ryder, seconded by Mrs. Hicks, to approve the modified Agenda of the regular meeting of June 20, 2012 (moving Items F, G, H, I, & J up on the agenda). Mr. Holbrook explained the reasoning behind the rearrangement of the Board Agenda. He also requested that Item G – Golden Bell Application be moved up on the agenda. Motion carried by unanimous vote (4-0).

III PUBLIC INPUT

Konocti Unified School District representatives Anita Gordon, April Leiferman, Bill MacDougall, Mary Silva, Ed Zander were in attendance to discuss Item F – Clearlake Community School.

IV APPROVAL OF MINUTES

It was moved by Dr. Cooper, seconded by Mr. Ryder, to approve the Minutes of the regular meeting on May 9, 2012. Motion carried by unanimous vote (4-0).

VI ACTION & DISCUSSION

G. DISCUSSION ITEM – GOLDEN BELL APPLICATION

On behalf of the Lake County Office of Education, an application for the Golden Bell Award has been submitted for the Healthy Start Program. Ms. Mascari explained the requirements (3 page narrative, answers to 3 questions, etc). She chose to highlight the entire Healthy Start program and compare it to community school models. What makes this program unique is that services are offered throughout the county. The category would be under “Community Schools” Category. Dr. Cooper thought it might fit under “Community Services” Category. Ms. Mascari will research to see which category is the best fit. CSBA will notify the recommending county if the incorrect category was marked. Mr. Holbrook stated that this “gives us the opportunity to brag about a program we are very proud of.”

F. DISCUSSION ITEM – CLEARLAKE COMMUNITY SCHOOL

Dr. Cooper requested all members from Clearlake community move up to the table so discussion can be held around the table. The community members introduced themselves.

Background: Average Daily Attendance continues to decline at Clearlake Community School, which creates many issues. When numbers decline, it creates programmatic issues. Possible options include: moving the projected enrollment of 5-6 students to the Hance site in Lakeport. In order to continue programs and services in a productive manner, this would be the best option. Meetings have been held with Konocti representatives to explore other options, but at this point, as far as recommendations for next year, Mr. Holbrook felt it would be necessary to move forward with a plan, and that would be to have the students projected for next year attend Hance. Have yet to come up with an alternate recommendation.

Ms. Buell passed out an overview on Clearlake Community School with regard to the adopted budget. Lake County as a whole continues to decline in enrollment. This program is encroaching on the unrestricted budget. She passed out information and went through the handout. Dr. MacDougall suggested the possibility of Konocti providing transportation and food services. Ms. Buell explained that LCOE pays for bus passes and food services, which we contract with through Konocti. Ms. Buell also outlined the personnel costs to run Clearlake Community School. Grant funding for the behavioral counselor housed at CCS has been deleted, instructional aide time has been reduced, pull out teacher eliminated. The deficit in funding was what started the conversation on consolidation. This office is looking for other ways to utilize the school site.

Mary Silva, Konocti Unified School District Board Member asked how many students are currently attending Hance School. There are currently 24 students attending Hance.

Mr. Goodwin stated that before this became a budget issue, he met with Dr. MacDougall to talk about quality of education due to the limited number and age ranges of students attending CCS. He is against packet based program, but that is what is happening because of the above issue. Mr. Goodwin’s goal is to offer the best program for kids, and feels that he can run all the expelled students on one campus, and that campus is Hance, since it is a great opportunity. Konocti is not offering truancy officers next year and that is also an issue.

Lengthy discussion was held regarding possible solutions to this issue.

Dr. Browning would like to refer it back to Mr. Holbrook and his team to look at options. Dr. Cooper looks at this as a priority issue. He is worried about the survivability of the south end of the county. Mrs. Gordon stated that she would be willing to sit in on the next meeting. Mr. Holbrook feels strongly about expressing a willingness to work together on this issue, under the parameters of what we can and can’t do.

H.  INFORMATION ITEM – SIGNATORY AUTHORIZATION FOR SUPERINTENDENT

Mr. Holbrook is leaving on vacation for two weeks, and during that time has authorized Michelle Buell to sign on his behalf.

I.  INFORMATION ITEM – UPPER LAKE ELEMENTARY SCHOOL DISTRICT BUDGET

According to AB1206, County Offices of Education are to monitor budgets for districts. In the case of Upper Lake Elementary School District, this office is continuing to monitor their budget as a “Going Concern” (third interim review). Steps will be taken to appoint a fiscal advisor to assist that district.

J.  INFORMATION ITEM – PAY INCREASE IN EXCESS OF $10,000 TO COORDINATE NURTURING PARENTING PROGRAM

Mr. Falkenberg explained that the Healthy Start Program has restructured the Nurturing Parenting Program, and Ms. Gina Griffin will be assigned to perform this duty.

V SUPERINTENDENT’S REPORT

1.  Food Forum – approximately 60 community members attended this forum. Mr. Holbrook held a pre-forum meeting to look at policies and practices and procedures regarding healthy food service programs. Food services directors are planning to meet monthly.

2.  Hance graduation was held on Wednesday June 13, 2012. Board members in attendance included Mrs. Hicks, Mrs. Lyon, Dr. Browning and Dr. Cooper. A five hundred dollar scholarship was awarded to a Community School student.

D.  APPROVAL OF LAKE COUNTY OFFICE OF EDUCATION JOINT EDUCATION SERVICES PLAN FOR EXPELLED YOUTH

Mr. Goodwin went over the plan for expelled youths for Lake County. This plan identifies educational needs and gaps. Previous plan identified 7 gaps, is down to 5. Progress will be reviewed biannually.

It was moved by Mr. Ryder, seconded by Mrs. Hicks, to approve the Lake County Office of Education Joint Education Services Plan for Expelled Youth. Motion carried by unanimous vote (4-0).

Public hearings were opened at 5:50 p.m.

VI PUBLIC HEARING ON 2012-2013 BUDGET

Ms. Melissa Reese went over the projected budget for the 2012-13 school year. Questions were asked and answered.

VII PUBLIC HEARING REGARDING FISCAL FLEXIBITY AUTHORIZED BY TIER III FUNDING

It is a requirement that this office disclose the programs LCOE is continuing to operate. This office plans to operate/offer small engine repair classes and computer operations/ maintenance classes. It is a goal that the computer class would become an AP class in the future.

The public hearings closed at 6:34 p.m.

VIII ACTION & DISCUSSION

A.  APPROVAL OF 2012-13 CATEGORICAL FLEXIBILITY EXPENDITURE PLAN (TIER III)

It was moved by Dr. Cooper, seconded by Mr. Ryder to approve the 2012-13 Categorical Flexibility Expenditure Plan (Tier III). Motion carried by unanimous vote (4-0).

B.  APPROVAL OF DEFERRED MAINTENANCE FUND BALANCE COMMITMENT

Mr. Falkenberg went over the proposed expenditures for the deferred maintenance for the office, i.e., new roof, remodel kitchen, replace back door, replacement of shelving in storage room, replace fence between office and business next door, additional insulation in ceiling. Anticipated cost is $90,000.

Ms. Buell explained the process of the deferred maintenance fund balance commitment. Formal action was necessary to ensure this.

It was moved by Dr. Cooper, seconded by Mrs. Hicks, to approve the deferred maintenance fund balance commitment for the Lake County Office of Education for 2012-13. Motion carried by unanimous vote (4-0).

C.  APPROVAL OF LAKE COUNTY OFFICE OF EDUCATION BUDGETS FOR THE FISCAL YEAR 2012-2013

It was moved by Dr. Cooper, seconded by Mrs. Hicks, that the Budgets for the Lake County Office of Education proposed for the fiscal year 2012-2013 be approved. Motion carried by unanimous vote (4-0).

E.  APPROVAL OF STATE OF CALIFORNIA REGIONAL OCCUPATIONAL CENTER/PROGRAM FACILITIES REPORT

This report indicates where LCOE classes are housed and that they are approved.

It was moved by Mr. Ryder, seconded by Mrs. Hicks, to approve the State of California Regional Occupational Center/Program Facilities Report. Motion carried by unanimous vote (4-0).

IX BOARD MEMBER REPORTS

Mrs. Hicks shared that she sat in on the CSBA board policy review. This was an interesting process. She mentioned that she was dissatisfied with the representative CSBA sent for this review. Dr. Cooper asked permission to report back to CSBA regarding their dissatisfaction with the representative. Mr. Falkenberg stated that it will take about two months to hear back from CSBA.

Mrs. Hicks will be attending a CCBE Bylaws Committee Meeting tomorrow in Sacramento.

Dr. Browning stated that CSBA/CCBE thinks it is very important that board members attend meetings this year.

Dr. Cooper suggested that the June Board meeting be permanently scheduled for the third Wednesday in June. Board members concurred.

X FUTURE BUSINESS

The next regular meeting of the Lake County Board of Education will be held on Wednesday, August 15, 2012 at 3:30 p.m. at the Lake County Office of Education, 1152 S. Main Street, Lakeport, CA 95453.

XI ADJOURNMENT

The regular meeting of the Lake County Board of Education adjourned at 6:53 p.m.

Submitted by,

______

WALLY HOLBROOK

Secretary to the Board

Lake County Superintendent of Schools