Superintendent Leadership to Expand the

School Breakfast Program

2016 MINI-GRANT APPLICATION

Introduction

AASA, The School Superintendents Association is the nation’s oldest and largest organization of school district leaders, with nearly 9,000 members and affiliate organizations in 49 states. AASA has funding from the Walmart Foundation to provide mini-grants to school districts to increase school breakfast participation using alternative breakfast strategies. The main goal of the initiative is to increase the number of low-income students who eat breakfast in these districts. We also anticipate that theleadership, interest, commitment and involvement of school superintendents regarding alternative school breakfast strategies will be enhanced.

Grant Overview

AASA will provide mini-grants to school districtsto increase school breakfast participation through alternative serving methods. This means that a school will serve Breakfast in the Classroom in elementary schools and/or Second Chance or Grab’N’Go(e.g., kiosks, vending machines, second chance) in middle and high schools. Awards shall not exceed $15,000and shall to be used to support school breakfast infrastructure (bags, kiosks, storage, etc.). Each district will receive technical assistance from AASA staff and other superintendents and food service directorswho have successfully implemented alternative breakfast strategies if requested.The amount of the award will be based on the quality and scope of the application, including superintendent and principal commitment and buy-in to the strategies selected, district need, project reach, and creativity and innovation to increase average daily participation and improve food and nutritional quality.

Eligibility Criteria

Please note the following eligibility requirements.

  1. The school district superintendent must be a member of AASA at time of application submission. (See if the superintendent is not a member.)
  2. Proposed schools in which the district will work must have a 50% or greater eligibility overall for free and reduced-priced meals or participate in the CEP program.
  3. Average breakfast participation of the schools participating in this program must be at or below 40%.
  4. District must have written support/backing from the superintendent, district food service director and principals of participating schools.
  5. Alternative breakfast model selection should include the “best practice” of Breakfast in the Classroom for elementary schools and “Grab’n’Go” (including Second Chance) for middle and high schools.

Award Information

The amount of the award will be based on:

  • Full support of district superintendent to implement alternative school breakfast.
  • Project scope and reach, creativity, potential increases in average daily participation rates, and food and nutritional quality.
  • Using a “best practice” alternative school breakfast model.
  • District need.

Examples of funding including:

  • Equipment to facilitate alternative breakfast model (i.e. insulated bags, carts, kiosks, garbage bags, trash cans, wireless POS machines, etc.).
  • Kitchen equipment to help increase food quality (i.e. freezers, refrigerators, storage, etc.).
  • Nutrition education materials.
  • Advertising materials to promote program.
  • Giveaways for student participation and school-level staff buy-in.

Funding cannot be used for:

  • Salaries
  • Food
  • Overhead (indirect)
  • Memberships
  • Consultants

Grant Application Timeline:

Application Deadline: September 2, 2016

Grantee awards notification: September 9, 2016

Breakfast program implementation:Fall semester, 2016

Final reporting to AASA: January, 2017 (December ADP)

If you have questions before submitting the application, please email Rebecca Shaw. Project Coordinator ().

PROPOSAL

Part I.

District Information

District Name:

Total School District Enrollment:

Enrollment of Proposed School(s):

Superintendent Name:

Superintendent Address:

Superintendent Phone:

Superintendent Email:

Superintendent’s AASA member number:

What percentage of students at this district overall receive free/reduced priced school meals?

______%

What percentage of students at the proposed schools receive free/reduced priced school meals?

Does this district participate in the NationalSchool Breakfast Program?

_____Yes

If yes, what is the Average Daily Participation? _____

If yes, is Universal Free Breakfast offered? Y N Partial

_____No

Does this district participate in the National School Lunch Program?

_____Yes

If yes, what is the Average Daily Participation? _____

Does the district serve universal free meals for breakfast and/or lunch?

_____YesPlease explain: ______

_____No

Contact Information

Name of person completing this application on behalf of district:

Job title:

Address:

City:State:Zip Code:

Phone:

Email:

Fax:

------

Secondary contact name (person who can also answer questions about this application):

Job title:

Address:

City:State:Zip Code:

Phone:

Email:

Fax:

Part II.

Project Narrative (3-4 pages)

Please answer the following questions. This section must be no longer than 5 double-spaced pages, 11-point Calibrifont and 1-inch margins.

1)District Profile: Provide an overview of the demographics of the district, includingtotal number of schools in the district; breakdown of elementary, middle and high schools; free/reduced price meal rates; and other relevant statistics to help provide a complete picture of the district and community.

2)Overview of School Meals:Provide an overview of the district’s current experience with school breakfast planning and implementation.

  1. Does the district use a food service vendor? If so, please name.
  2. What breakfast models are currently being implemented in the district?
  3. What type of payment models does the district currently use (e.g., Universal free, Provision 2, CEP, etc.)?
  4. What is the size and staffing information for the district’s food and nutrition department?

3)Other funding: Hasthe school or district received funding for alternative school breakfast implementation from any other grantor? If so, please list source and amount for each funder.

Source: ______

Amount:______Add others as necessary

4)Program Plan:Be as specific as possible about each school and the plan to expand, change or redesign existing breakfast models. Include:

  1. School or schools that willexpand, change or redesign existing breakfast models. Include informationonnumber of students in each school, the free/reduced rate of each school, how that school currently serves breakfast, current participation rate, and alternative school breakfast model proposed.

5)Barriers:Describe expected resistance to your plan. How will you address those barriers to secure buy-in for this project?

6)Communication: How will the district/school promote its expansion of alternative school breakfast? Who will lead the communications effort?

PART III.
Project Budget (1-2 pages)

Instructions: Please provide a line-item budget and include the following:

  • Item description
  • Cost of each individual item
  • Total quantity of items requested
  • Total cost of items requested for each line item
  • Description of intended use

Examples of funding including:

  • Equipment to facilitate alternative breakfast model (i.e., insulated bags, carts, kiosks, garbage bags, trash cans, wireless POS machines, etc.)
  • Kitchen equipment to help increase food quality (i.e., refrigeration, storage racks, etc.).
  • Nutrition education materials
  • Advertising materials to promote program
  • Giveaways for student participation and school-level staff buy-in
  • Other

Funding cannot be used for:

  • Salaries
  • Food
  • Overhead (indirect)
  • Memberships
  • Consultants

SCHOOL DISTRICT:

Part IV.
Signatures

Obtaining buy-in from district- and school-level leaders is an essential function of this grant and ensures greater success with project implementation. Please confirm that the following key school leaders will support the proposed programs and requirements, if funded.

“By signing this, I will fully support the proposed program and requirements, if funded.”

District-Level

Superintendent
Name:
Signature:

Food Service Director
Name:
Signature:

School-Level

School #1 name:
Principal
Name:
Signature:

School #2 name:
Principal
Name:
Signature:

School #3 name:
Principal
Name:
Signature:

After obtaining all necessary signatures, please scan this sheet and send with completed application.

Return completed application (Word or PDF) to

Rebecca Shaw y September 2, 2016.

Late applications will not be accepted.