Midland Zone of PCAV. inc.

Minutes of General Meeting Held October 31st 2006

Church Hall, Queens Avenue, Maryborough.

Meeting Started at 8.09 pm

Senior Vice President, John Stevens opened the meeting on behalf of the President, Peggy Mills and thanked every body for attending.

Present: P. Mills, Zone President, K. Blanchard, Zone Representative, Don Roach,

Zone Secretary,C.Linton, ZoneTreasurerand Gail Baggendorf Zone Exam Secretary.

Delegates from Ararat, Bealiba, Beaufort,Bendigo, Castlemaine, Charlton, Harcourt, Maldon,

Mandurang South,Maryborough and Newstead,

Clubs Not in Attendance: Donald, Horsham, NeangarPark, Nhill, Spring Gully, St Arnaud

and Stawell.

Apologies: K. Croser, ZCI and Sioux Reed.

Moved – C. Linton that apologies be accepted.

2nd- D. Weir .….carried.

Confirmation of Minutes:

Moved – C. Linton that Minutes of August 15th 2006 be accepted.

2nd- D. Weir .….carried.

Business Arising from Minutes:

  • Venue for the Zone Dressage and Show Jumping Qualifiers has been moved from Maldon to Castlemaine. It was felt there was not enough room for two jumping arenas at Maldon.

Section “C” to let secretary know by Nov 5th final arrangements.

  • Results for Teams Shields should have read

Flat Teams – Maryborough

Show Jumping teams - Castlemaine

  • Check on tying-up with hay bale. Is it a PCAV recommendation or a rule ?.
  • Bendigo thought they attended the meeting. Attendance list was checked and is correct.

Correspondence Inward:

  • Annual Statement for Incorporation
  • AON – Certificate of Currency of insurance
  • Bealiba PC – Dates for Zone Calendar
  • Bendigo PC – Dates for Zone Calendar
  • Bendigo PC – Gymkhana cancellation
  • Brendan Varney – World Cup Polocross 2007 information
  • Castlemaine PC – Dates for Zone Calendar
  • Castlemaine PC – Payment for Gazebos lent to Zone 2004
  • Central Zone – Zone Minutes
  • Charlton PC – Dates for Zone Calendar
  • Charlton PC – Change of President
  • Charlton PC – Charlton Show Schedule
  • Ken Croser (DCI)– Dates for Zone Calendar
  • Ken Croser (DCI) – Show Jumping Judging and CourseBuilding Flyer
  • Maldon PC - Dates for Zone Calendar
  • Mandurang South PC – Dates for Zone Calendar
  • Mandurang South – Notice of upcoming HT and Clinic
  • Maryborough PC – Club Newsletter
  • Maryborough Dates for Zone Calendar
  • Maryborough – Notice of Upcoming Clinics
  • Maryborough PC – SJ and Dressage Day Flyer
  • Neangar Park PC - Dates for Zone Calendar
  • Neangar Park PC - Dressage and Navigation Ride Flyer
  • Nhill PC – re Club Visit
  • Nhill PC – Dates for Zone Calendar
  • Northern Zone – Zone Minutes
  • NorthernZone- Inter Zone conference
  • St Arnaud – Dates for Zone Calendar
  • Stawell PC – Request for State Qualifiers Exemption
  • PCAV – Making a Difference
  • PCAV– Resource Kit Update
  • PCAV–State Council Minutes

Correspondence Outward:

  • Annual Return of Statement for Incorporation
  • Ken Croser (DCI) – re Nhill Club Visit
  • Zone Clubs - Dressage and SJ Qualifier entry form
  • Zone Clubs - Reminder of Change of Venue for October Zone Meeting
  • Zone Clubs – Show Jumping Judging and CourseBuilding Flyer
  • Zone Clubs – Zone Calendar Dates Application
  • Zone Clubs – Zone Minutes

Business Arising from Correspondence:

Castlemaine PC re payment to replace gazebos loaned to Zone in 2004

  • Christine said she spoke to the then treasurer at Castlemaine following the tabling of the request in 2004 to obtain a copy of the receipt of purchase.
  • Zone Treasurer has not received a copy the receipt.
  • Pat to follow-up with club.
  • Once received Zone will pay. Two gazebos at $129.99 each.

Stawell PC re exemption for Zone State Qualifiers

  • Zone already has a rule in place to allow the Executive to add a suitably proven and competent combination in PA show jumping and Gr1 dressage. If included on the entry they will put in last position on the entry form.

Zone Calendar Dates for 2007

  • Some clashes, clubs need to discuss and resolve.
  • Three extra State dates had to be included.
  • Bendigo has their 50 year celebrations on April 1st and it will clash with Zone HT. Other possible dates were considered.

Moved - J. Stevens -- that the Zone HT be held on April 1st 2007.

2nd- N. Chalmers .…. carried.

Treasurer's Report:Ms Christine Linton

Opening Balance / 6136.53
AGM Dinner / 440.00 / St Johns / 150.00
Consumer Affairs / 37.60
AGM Dinner / 480.00
Secretary’s Honarium / 500.00
Total Income / 440.00 / Total Expenses / 1167.60
Closing Balance / 5408.93

Accounts for Payment

Zone Secretary / Secretarial Expenses / 5.60
Total / 5.60

Moved - C. Linton -- that the Treasurer’s Report be accepted and accounts be paid.

2nd- J. Stevens .…. carried.

Zone Representative’s Report:Mrs. Kaye Blanchard

  • Zone AGM at St Arnaud, not a large attendance but a nice evening. Welcome to Sue Foley.
  • Zone Office Bearers for 2006-2007

President – Peggy Mills

Snr Vice President – John Stevens

Jnr Vice President – Sue Foley.

Treasurer – Christine Linton

Secretary – Don Roach

  • Flat and Show Jumping Team Shields, congratulations to Maryborough (Flat Team) and Castlemaine (Show Jumping Team) on their respective first places.

Was late in finishing, but could not have been done much quicker.

State Dressage and Show Jumping Championships will be held at Moorooduc.

  • Recent club events were Mandurang South HT and Charlton EFA and training HT.
  • Congratulations to Peggy Mills on being announced as EFA volunteer of the year.
  • Ken Croser has visited Beaufort PC to report on their suitability for full PCAV affiliation.
  • Are Speed to Safety speeds are to fast. Gr1-2 is 575 and 620nm/min. Gr3-4 is 525 and 575 m/min.
  • EFA now allow 3 stops in show jumping. PCAV use EFA rules for show jumping. Council to discuss.
  • CIP is considering an idea to lower show jumping heights, to bring them into line with HT heights. What do delegates think ?

Discussion was held on the pros and cons of changing heights. It was decided that the respective heights should not change. Kaye to discuss at next Council meeting.

Speed to Safety

Held at Flemington Racecourse on 9th September

  • In section 1, Kimberley Corcoran and Britt Holmberg 2ndand 4th overall. Well done.
  • VRC and PCAV are keen to promote this event.
  • If the VRC do not organize to run on trials at Bendigo racecourse, we will hold at Avoca on 29th July 2007.

Notes on State Council Minutes

  • New rules re multiple mounts. From 1st January 2007.
  • All clubs should have completed their Police checks.

Zone Chief Instructor's Report: Mr. Ken Croser

No Report.

Zone Examining Secretary's Report: Mrs Gail Baggendorf

  • Three riders from Donald have applied to sit for the “C” Star certificate.
  • Four riders will complete their “C” certificate on Sunday November 10th2006.
  • Dates for “C” certificate exams in 2007

Riding - Sunday 25th March. Applications close February 27th 2007.

Could any club with riders who are keen to sit for the “K” certificate, please contact me with names, so that a workshop can be arranged, if numbers permit.

PCAV have a “C” certificate training DVD now available for purchase at $10. Can Zone purchase and distribute to our clubs.

Moved - G. Baggendorf -- that the Zone purchase 20 training DVD’s and distribute one to

each club.

2nd- P. Hedger .…. carried.

General Business:

Zone Dressage and Show Jumping Qualifiers

  • Section “C” have moved the event from Maldon to Castlemaine due to concerns over size of area for show jumping.
  • Change of venue needs to be publicised immediately to clubs and also Ken Croser (DCI) needs to be contacted to inform judges.

State Horse Trials 2009

  • Executive to write tender and send to interested clubs.
  • Charlton and Maldon still interested.

Show Jumping Judging and CourseBuilding Instruction Day

  • To be held at Ararat on November 19th.
  • $15 per head for lunch. Rule books (A4) $10.
  • For all aspiring judges and course builders.
  • Clubs should try and encourage members to attend.

Other Items

  • Interknit at Ballarat have poly/wool mix V neck jumpers for $35.00. Believed to be from size 12 and up. Minimum order of 15. Interested clubs need to contact company direct.
  • The zone visit for Bealiba has not happened. Have been unable to contact their assigned visitor. Gail Baggendorf to follow-up.

Don to re-issue club visitor list to clubs

Meeting closed at 9.30 pm

Next Zone Meeting 16th January 2007. PLEASE NOTE :- To be held at St Arnaud

Chairman......

Date......