Fall 2011 Non-Salaried Compensation reflected in ECRT

As you are aware, there are three personnel categories that employee data is loaded into ECRT:

  • Salaried: Active Employee Classes 1,3,6,7,8
  • Non-Salary: Active Employee Classes 4 and 5
  • Other: All Inactive Employee Classes and Active Class 2

ECRT will automatically classify an employee and its related payroll data from one personnel category to another when an employee status changes per PeopleSoft when incremental files are loaded. At present, we are not certifying effort for Non-Salaried employees via ECRT so you should continue to certify effort via paper documentation maintained within your individual departments, like you have been doing for sponsored programs since the introduction of the University’s Time Reporting System several years ago.

At Go-Live, one initial payroll data file was loaded reflecting an employee’s status as of March 2, 2012. As a consequence, you may find Employee Class 4/5 payroll reflected in Salaried or Other categories in one of the below scenarios during your review of your effort cards:

  1. Employee Class 4/5 payroll (i.e. payroll charged to Natural Accounts 12300 and 12500) commingled with payroll charged to natural accounts such as 12000, 15000 or 13700 on the SAME Fall 2011 Effort Card for an Individual

OR

  1. Employee Class 4/5 payroll reflected on ONEFall 2011 Effort card which makes up 100% of the payroll reflected for an Individual.

This was a known issue before Go-Live due to the single data file which needed to be loaded into ECRT initially. Now that incremental files are being loaded into ECRT, this issue should not re-occur.

To address the above scenarios, the ECRT Implementation team is currently taking the following steps which you will begin to see:

  • In cases where Class 4/5 payroll is commingled with other natural accounts such as 12000, 15000 or 13700 on a single effort card, we will be reversing out the payroll charges to 12300 and 12500 manually from those cards this week. You will see this reversal when you run the ECRT Payroll Report which will reflect under the column entitled Pay Type “Non-Sal”. In addition, we will be emailing a listing to the ECs affected of the individuals which we adjusted in their organizations for their reference.
  • In cases where Class 4/5 payroll charges comprise of the entire effort card, we will be changing those cards to the status of “No Certification – Process Complete”. For these, you will begin to see cards on your organization dashboard with this status. In addition, we will be emailing a listing to the ECs affected of those we changed as well for your reference.

We will continue to provide you with more updates, reminders and a listing of known issues being worked on this week.

Should you have anyquestions, please contact the ECRT Help Desk at or 848.932.4142.