HOOD RIVER VALLEY PARKS AND RECREATION DISTRICT
BOARD OF DIRECTORS
Board Meeting
December 17th, 2014
Call to Order
President, Glenna Mahurin called the meeting to order at the Aquatic Center at 5:02pm. Others present: Directors Art Carroll, Greg Davis; and Renee vandeGriend’ District Director, Lori Stirn; Assistant District Director, Scott Baker; guests Heather Staten and Jeff Hunter from the Hood River Valley Residents Committee.
Executive Session ORS 192.660(2)(e) Real Property Transactions
There was no Executive Session needed.
Consent Agenda
There were no changes to the agenda.
November 12, 2014 Minutes
Greg moved to approve the minutes with changes as discussed; second by Art; the motion passed.
December 12th work session Minutes
Renee moved to approve the minutes as presented; second by Greg; the motion passed.
SDC Methodology Process
The Board discussed the work session and felt it was very helpful and worthwhile. Renee would like more time with Ryan Mottau with MIG. She also believe it is important to implement the new rates including the hotel fees before July 1, 2015. There was some discussion as to coordinating the findings from TPL into the project plan that has been identified. A tentative meeting with FCS is scheduled for January 13, 2015 to review data assumptions.
Financial Reports
The Board reviewed the current “Budget to Actual” report and the Variance report. The Board liked the format of the Variance Report however it was requested that rather than just the % of budget Variance that both the budgeted and actual amounts be listed.
Directors Report
Lori passed out an email from the Academy of Model Aeronautics regarding Barrett. He listed two scenarios and a sample contract that will be reviewed by SDAO. Greg stated he was very supportive of the AMA use of Barrett as he sees the many opportunities the RC site has for the community.Lori also clarified the $22,500 listed for TPL in her report was for the survey and polling, there is another $15,000 budgeted for the other elements of the TPL contract. The TPL Professional Service Agreement is attached. The Auditors are through and plan to make their presentation in February. A copy of this report is included as part of these minutes.
Aquatic Center Report
Scott reviewed the Aquatic Center Report. Holiday sales include the incentive to have pass holders renew on line and automatically. The upcoming repair/replacement of the boiler was discussed as well as possible litigation. Staff will contact Jeff Baker about a letter.
A copy of this report is included as part of these minutes.
2015-16 Budget
Staff are working on the 2015-16 Budget and are pricing out requested items from the work session.
Art moved to appoint budget officers Karen Ford and Greg Davis and adopt the Budget time as presented. Seconded by Renee. Motion passed.
The 1st Budget meeting will be March 4th , which is 2 weeks early than our normal budget process.
Trust for Public Lands Contract
The Board of Directors reviewed the TPL Professional Services Agreement. Renee moved to enter into an agreement for the TPL Professional Services authorizing upto $37,500; contingent upon review by our attorney; seconded by Greg. Motion passed.
Policy list
The Board reviewed two additional District policies.
Naming of Parks Renee requested that a grammatical change be made.
Auto Allowance
Adjournment
The Board requested that staff coordinate the meeting/work session with the School Board and the District. Staff will poll our Board for possible dates and submit those to the School Board.Lori is meeting with Dan Goldman January 8th at a good-bye luncheon for Dan Spatz.
As there was no further business to come before the Board, Renee moved to adjourn; second by Greg; the motion passed. The next regular monthly Board meeting will be January 21st.
Dated______
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President, Glenna MahurinATTEST, Board Member
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