Dianne Bingham, Robert Doyle (Ex-Officio), Michelle Mirabella

October 18, 2012 MEETING MINUTES

PRESENT:

Thomas Burns, Ty Case, Jayson Crouch, Roger Levy, Dean Stotler, Valerie Watson, Connie Hughes (Ex-Officio) Andrew Kerber (D.A.G),

GUEST:

Terry Cipolla, Andy Kloepfer, Peter Korolyk, Ava Patrick, Lloyd Schmitz, Lauren Williams,

ABSENT:

Dianne Bingham, Robert Doyle (Ex-Officio), Michelle Mirabella,

Mr. Levy called the meeting to order.

I.  Approval of Minutes

After a review of the minutes, Dean Stotler made a motioned to approve the minutes with corrections, Tom Burns seconded this motion. Motion carried unanimously the minutes has been approved with corrections.

II.  Old Business

NOTHING TO REPORT

III.  New Business

Subcommittee met prior to this meeting and Dean Stotler has recommendations for the General Rules and Guidelines that will be very beneficial to the Commission. The Subcommittee will continue to work on the General Rules and Guidelines language and then present the recommendation to the Commission.

IV.  DelARF Report

DelARF requested the second approval vote to have Secure Document Destruction pricing additions as of September 2012. This contract was approved on 2/17/2011 by the Commission for $.17 per pound for document destruction. Service Source would like to add curbside service providing large bins, pricing would be @ $17 per bin at 225 lbs – 7 ½ cents per lb. for this service. Comparative Pricing – Shred One, $65 per bin, 28 cents per lb. (on site), Iron Mountain, $50 per bin, 22 cents per lb. (off site), Core Shredding, $50 per bin, 22 cents per lb. (off site), $50 for 2 bins, 11 cents per lb, must have 2 bins for pickup. Safeguard Document Destruction, is $17 per bin, 7 ½ cents per lb. They would also like to provide Bankers Box Purge Service at $5.75 per standard banker’s box at 35 lbs. (16 cents per lb). Comparative Pricing – Shred One, $6.25 per box, 18 cents per lb (on site), Iron Mountain, $8.25 per box, 24 cents per lb (off site), Core Shredding, $5.00 per box, 14 cents per lb (off site) – based only on minimum of 20 boxes per pickup. Service outside the established schedule is subject to additional fee. Roger Levy motioned for a second vote approval to add these two additional services to this existing set aside. Dean Stotler seconded. Motion passed.

DelARF requested the second approval vote to have Woodside Center located at 941 Walnut Street in Dover, DE 19901, be added to the set aside Janitorial Services. ConnectionsCSP, Inc. will provide services at this location. Cleaning standards as outlined in Facilities Management contract #06-551-RH will be followed. Total square feet to be cleaned: 4,700 square feet, Price per square foot: $1.38, Annual cost: $6,337.50, Number of participants to be employed: 1 with 1 supervising staff person, Scope of Work - Services to be provided 3 days a week (M/W/F), 4 hours each day. Contracted services have been requested to begin October 1, 2012. Three price comparisons for this facility were done with Goodwill ($2.16 per sqft), current contractor’s pricing ($1.47 per sqft) and DelARF ($1.45 per sqft). Roger Levy motioned to take the second vote for this added set aside, Valerie Watson, seconded this motion, all were in favor, motion passed.

DelARF requested the second approval vote to have the Army National Guard Headquarters located at First Regimen Road, Wilmington, DE 19808, be added to the set aside Janitorial Services contract. ConnectionsCSP, Inc. will provide services at this location. Cleaning standards as outlined in the current Facilities Management contract #06-551-RH will be followed. The annual cost is $12,187.50 for cleaning of 14 bathrooms only. Services will be provided 5 days a week, 3hours each day. The Army National Guard will provide all cleaning supplies, paper supplies and trash bags. Contracted services have been requested to begin October 1, 2012. Dean Stotler made a motion for the second vote for this set aside, Valerie Watson seconded this motion, all were in favor, motion passed.

DelARF has been asked to participate in the 2012 Economic Benefits Study with State Use Programs Association (SUPRA). The data that will be collected with include Delaware and be useful in seeing how much the DelARF has been saving the state. The survey will included people who work both fulltime and part-time. DelARF does not get to read the survey information it is sent directly to SUPRA. Also, questions 27 & 28 on the survey are specifically asked directly to the employer so that their voice is heard on how DelARF has helped with employment. It is intended that this information will be collected from now on so that it can be included in the annual report.

Connie Hughes stated that Goodwill would like for the Commission to visit and host a meeting at Goodwill, perhaps in February. This will have to be coordinated and directions will be sent to the Commission once this has been put into place.

It has been suggested to distribute the annual report to the general assembly after elections. Dean Stotler stated that the annual report could be used as a marketing tool and he had suggestions of some more people that should received the report and will send DelARF the information on who he is considering should also receive this report. Dean Stotler suggests that the Commission start thinking about Strategic Planning. This will appear for the next meeting as an agenda topic under new business. Roger Levy stated a discussion about inviting Secretary Landgraf to a SULC meeting in the future to see what her ideas are with the Commission. Roger Levy also mentioned that in the future he would like to have a SULC Chair from another state come and speak at this meeting.

V.  DIB Report

Andy Kloepfer reported DIB’s Open House on Friday, September 28 was very successful. A little over 100 people came that day. Of which, four orders were placed on the spot after the tour of each area and how products are made. Business is slowly picking up. The last quarter report showed improvement. Material is coming in for the Military neckerchief. DIB has been preparing for this order and looks forward to providing this service again.

VI.  Adjournment

Roger Levy asked if there was a motion to adjourn this meeting. Dean Stotler motioned to adjourn this meeting; Tom Burns seconded the motion all are in favor. The meeting was adjourned.

Next Meeting will be on Thursday, November 15, 2012 at the Biggs Conference Room, 2:30pm to 4:00pm, with a video conferencing for those that are in Dover area and teleconferencing will be made available.

Respectfully submitted,

Ava Patrick