THE KARACHI COTTON ASSOCIATION
(The Cotton Exchange, I.I. Chundrigar Road, Karachi.)
MINUTES
The 76th Ordinary General Meeting of the Members of the Karachi Cotton Association was held in the Board Room of the Association, The Cotton Exchange, I.I. Chundrigar Road, Karachi on Wednesday, 27th August, 2008 at 1205 hours.
PRESENT
01.Mr. Iqbal Umer(In the Chair)
M/s. Khudabux Industries (Pvt.) Ltd.
02.M/s. Hassan Ali & Co.(Pvt.) Ltd.Mr. Farhad Mistry
03.M/s. Hashoo International (Pvt.) Ltd. Mr. Farhad Mistry
04.M/s. Trans Asia Enterprises.Mr. Thair Shafique
05M/s. Taj Mills Ltd.Mr. Tahir Shafique
06.M/s. Shah BrothersShah Shamimul Haq
07.M/s. Star Cotton Corporation (Pvt.) Ltd.Mr. A. Shakoor Dada
08.M/s. Khudabux Enterprises.Mr. Muhammad Sohail
09.M/s. Sultanabad Model Ginning Factory (Pvt.) Ltd. Mr. Khushiram Naraindas
10.M/s. Sadiq Siddique Co.Mr. Saqib Siddique
11.M/s. Haji Khudabux Amir Umar (Pvt.) Ltd.Mr. Fayyaz Umar
12M/s. Zubair EnterprisesKhawaja Mohammad Zubair
13.M/s. Meezan International.Mr. Anwer Yasin
14.M/s. Dada Sons (Pvt.) Ltd.Mr. Mohammad Atif Dada
15.M/s. Amir Umar Industries (Pvt.) Limited Mr. Waqas Anwar
16.M/s. Ghulam Rabbani & Co.Mr. Ghulam Rabbani
17.M/s. Osama Corporation.Mr. Muhammad Khalid
18.M/s Bhombal & Co.Mr. M. Saeed AbdulQadir Bhombal
19.M/s. Haji Dossa LimitedMr. Mohammad Nissar Dossa
20.M/s. Tata Textile Mills Ltd.Mr. Shahid Anwar Tata
21.M/s. Gold Mohur Corporation.Mr. Amir Javed
22.M/s. Parvez HassanMr. Parvez Hassan
23.M/s. Haji Khudabux Amir UmarMr. Maqbool Sadiq
Mr. S.A.Jawed -Secretary
Mr. Yunus Husain Khan -Deputy Secretary
Mr. Aftab Alam -Assistant Secretary
The meeting commenced with the recitation from the HOLY QURAN.
1. TO CONFIRM THE MINUTES OF THE SEVENTY FIFTH ORDINARY GENERAL
MEETINGOF THE ASSOCIATION HELD ON 26-09-2007
As no objection to the draft minutes of the 75thOrdinary General Meeting of the Association held on 26-09-2007 were received, Mr. Anwar Yasin proposed andMr. Ghulam Rabbani Khilji seconded that the minutes may be confirmed.
The General Body unanimously confirmed the minutes of the 75th Ordinary General Meeting of the Association held on 26-09-2007 and Chairman signed the minutes in token of confirmation.
2.TO ADOPT THE DIRECTORS’ REPORT FOR THE YEAR ENDED 30TH JUNE, 2008
Mr. Ghulam Rabbani Khilji proposed and Mr. Waqas Anwar seconded that the Directors’ Report for the year ended 30-06-2008 may be adopted.
The General Body unanimously adopted the Directors’ Report for the year ended 30-06-2008.
Contd. on page/2
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3.TO PASS THE AUDITED BALANCE SHEET AND STATEMENT OF INCOME TAX
AND EXPENDITURE OF THE ASSOCIATION FOR THE YEAR ENDED 30-06-2007
Mr. Ghulam Rabbani Khilji proposed and Mr. Waqas Anwar seconded that the Audited Balance Sheet and the Statement of Income and Expenditure of the Association for the year ended 30-06-2008 may be adopted.
After discussion, the General Body unanimously adopted the Audited Balance Sheet and Statement of Income and expenditure of the Association for the year ended 30-06-2008.
4.TO APPOINT AUDITORS FOR THE YEAR 2008-2009 AND TO FIX THEIR REMUNERATION
Secretary informedthe General Body that M/s. A.M. Gangat & Co. vide their letter dated 12-08-2008have informed that they were willing to continue as Auditors of the Karachi Cotton Association for the year ending 30-06-2009 at a minimum fee of Rs. 75,000/- as prescribed by the Institute of Chartered Accountants of Pakistan (ICAP) for the Medium Sized Entity (MSE). Secretary also informed that M/s. A.M. Gangat & Co. have stated that the KCA falls in the category of a Medium Sized Entity (MSE).
On receipt of request referred to above, the Accounts Officer was assigned the job to negotiate with M/s. A.M. Gangat & Co. to reduce their Audit Fee at a suitable level as their Audit Fee was increased by the AGM held on 26-09-2007 from Rs. 35,000 to Rs. 40,000/-. Accordingly, the matter referred to above was negotiated and M/s. A.M. Gangat & Co., after great deal of persuasion, agreed to reduce their Fee in respect of Audit Fee from Rs. 75,000/- to Rs. 50,000/-.
Mr. Fayyas Umar proposed and Mr. Mohammad Atif Dada seconded that M/s. A.M. Gangat & Co., Chartered Accountants may be appointed Auditors of the Association for the year 2008-09ending 30-06-2009 at a annual remuneration. of Rs. 50,000/-.
As there was no other applicant except M/s. A.M. Gangat & Co., Chartered Accountants, the General Body unanimously resolved that M/s. A.M. Gangat & Co.,Chartered Accountant, the retiring Auditors, who have offered their services for appointment as Auditors for the year 2008-09ending 30-06-2009, be appointed Auditors of the Association for the year ending 30-06-2009at a annual remuneration (Audit Fee) of Rs. 50,000/-.
5.TO GRANT EXTENSION IN THE TENURE OF OFFICE BEARERS AND MEMBERS OF THE EXECUTIVE COMMITTEE(BOARD OF DIRECTORS) OF THE ASSOCIATION FOR THE YEAR 2007-08 FOR A FURTHER PERIOD OF TWO MONTHS ENDING 30-11-2008 IN PURSUANCE OF DIRECTIVES CONTAINED IN THE MINISTRY OF COMMERCE, GOVERNMENT OF PAKISTAN, ISLAMABAD NOTIFICATION NO. 12(I)/2006-TO DATED 13-06-2008 .
The General Body considered the directives contained in the Ministry of Commerce, Government of Pakistan, Islamabad Notification No. 12(I)/2006-TO dated 13-06-2008 and granted extension in the tenure of Office Bearers and Members of the Board for the year 2007-08 for a further period of two months ending 30-11-2008 in pursuance of Notification No. referred to above.
The meeting thereafter, ended with a vote of thanks to the Chair.
(S. A. Jawed)Chairman
Secretary
27-08-2008