Jo-Carroll Depot Local Redevelopment Authority

Finance & Personnel Committee

9:00 a.m., Tuesday, October 16, 2012

18933 A Street

Savanna Depot Business, Industry & TechnologyPark

Savanna, IL

I: Call to Order: Committee memberBill McCormick called the meeting to order at 9:00 a.m. on Tuesday, October 16, 2012.

II: Roll Call was answered as follows: Present: Don Crawford, Paul Hartman and Bill McCormick. Present: 3 Absent: 2 Bill Wright and BillRobinson. Other Board members and staff present: Bill McFadden,Mara Roche, and Sue Mangler.James Law (SolRwind), Jeanette Kulbe (SolRwind), Mark and Laura Roach (Depot Electric Supply), Jim JeanBlanc (JeanBlanc,Int.), Ole Pace and Tom Kamper (RVPR).

III: Agenda Additions – None.

IV: Approval of Minutes of September 18, 2012

A motion to approve the Finance/Personnel Committee minutes from September 18, 2012 was made byPaul Hartman, seconded by Don Crawford. The motion carried by voice vote.

V: EXECUTIVE SESSION-None

VI:Old Business:

A. Special reports, updates requested by committee – None.

B. Parcel 3B Plat-on hold Mara reported that we have filed up at the county and we hope to be on the agenda soon.

C. Audit Options-Still waiting to hear from CarrollCounty

D. FY ’13 Draft Budget- CIP / Reinvestment Program- Mara reported that Tim has no updates that need to be done on the SCADA but we may need to think about a new computer for the SCADA so we put $3,000.00 in the budget for that. Included $2500.00 for the televising and cleaning of the Sewer lines. If lining needs to be done as a result of the televising, the project will be presented to the board.The other line items were updated as discussed at the last meeting. Reinvestment expenses total $371,783.00. Budget for FY’13 Income - $227,268.00 Expenses $700,098.00

A motion to take the draft budget to the full board was made by Paul Hartman, seconded by Don Crawford. The motion carried by a full voice vote.

VII: New Business:

A. Outstanding invoices, if any –Sue reported that Jesse Speer still owes 2 overdue invoices and one more for a returned check fee. He owes $1167.96. The committee advised that we write a letter to Speer.

A motion to direct staff to contact Jesse Speer about his late invoices was made by Don Crawford, seconded by Paul Hartman. The motion carried by a full voice vote.

B. Funds on hand –Sue Mangler reported that as of October 16, 2012 the grand total is $1,455,091.57.

C. CD transfers, if any –Sue reported that CD #409791 for $108,852.31 currently held at The National Bank matures on October 24, 2012 and rates were submitted from Galena State Bank and The National Bank.

A motion to recommend to the full board to keep the CD at the National Bank for 12 months at for 0.25% was made by Don Crawford, seconded by Paul Hartman. The motion carried by a full voice vote.

D. Bills over $2,500., if any–Mara stated have one bill from the Attorney for $5,430.00.

A motion to pay the Attorney’s Bill for $5,430.000 was made by Paul Hartman, seconded by Don Crawford. The motion carried by a full voice vote.

Tim Schoenig arrived 9:12 a.m.

E. Midwest 3PL-Request for Credit on Demolition of Bldg. #117-Mara reported that this request is another request regarding the demolition of building #117, we have been through this several times now and Rick has again requested we credit him back $20,000.00 on the backend of his lease (per his 8-18-12 letter; “We will accept the costs of demolition and dumping charges, but would ask the LRA reimburse us for the Engineering costs for demolition, remediation and the actual costs for removal and disposal of the hazardous waste. I would be amenable to cap this amount on a not to exceed figure of $20,000”).Based on language that is in his deed that says that it is the tenants obligation to perform all nonstructural repairs, this is an old enough lease it does not address structural repairs. The new addendum will address the need for proof of the expenditures and will also address the adjusted amount still owing to the LRA after reviewing receipts of past credits (i.e. water damaged and A area electrical extension) we would go through his receipts on the electrical work, and if we get those receipts we will give him the credit.

A motion to recommend to the full board to issue Midwest 3PL a credit NTE $20,000.00 for aa demolition plan required by the Army and actual costs for removal and disposal of hazardous waste after receipts are providedand the amount due to the LRA will be adjusted for the credits already issued for the frozen water lines and A area electrical extension was made by Paul Hartman, seconded by Don Crawford. The motion carried by a full voice vote.

  1. Set Next Meeting Date-November 20, 2012 At 9:00 am

VII: Other Updates

VIII: Public Comment

IX: Adjournment:

A motion to adjourn at 9:15a.m. was made by Paul Hartman, seconded by Don Crawford. The motion carried by a full voice vote.

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Sue Mangler, LRA Secretary

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