Bylaws and Constitution

Bylaws and ConstitutionOf the

Premier Sport and Event Society

Of ElonUniversity

Updated February 2011

Constitution

Article I

Section IThe name of the organization shall be: Premier Sport and Event Society (PSE).

Article II

Purpose

Section IThe purpose for this club is to unite the Sport and Event Management (SEM) majors and minors at Elon University and encourage participation ofother interested majors, in an effort to further the professional advancement of its members and to promote service, academic support, career preparation opportunities, and a social atmosphere.

Article III

Objectives

Section IA. To become acquainted with fellow SEM majors, minorsand other

Majors interested in SEM content and careersat Elon University

To keep advised of current events in all areas of SEM.
To maintain communications with related professions, withadministrators and with the public to promote interest in the field of sport and event management.
To act as a social service organization in an attempt to gain experience in planning, promoting, executing, and evaluating sport, recreation and management related activities.
To encourage professional advocacy.
To promote and encourage civic engagement and social responsibility.
To enhance the education and professional engagement of members.
To suggest ideas for curriculum revision and serve as a voice of SEM students to the faculty.
To fundraise in support of non-profit agencies and the SEM Endowed Scholarship.

Article IV

Membership

Section IMembership in this club shall be open to all students and currentalumni of

ElonUniversity whomeet requirements as provided inthe bylaws.

Article V

Officers

Section IThe officers in the club shall be a President, Vice-President,Secretary,Treasurer,

and Marketing. These officersshallperform thedutiesprescribed by the bylaws and shallconstitute theExecutive Boardof the Premier Sport and Event Society.

Section IIThe officers shall be elected/appointedat the last regular meeting, prior to spring break annually. Newly appointed executive officers shall shadow and work closely with the existing board members for the remainder of the spring semester, to assist with their transition into office for the following year. Interested officers must submit a resume and short letter to the executive board, including: 1) officer positions of interest; 2) their reasons for seeking the position(s), and 3) qualifications & experiences that would support their interest in the position(s). For Executive Board consideration, Submissions must be madeno later than one week prior to the final full-body meeting prior to Spring Break, where member voting takes place for the new executive board positions. A committee made up ofall seniorexecutive board members, a non-running junior executive board member (if available), a senior general body member, the SEM Society faculty adviser and one or more additional SEM faculty member(s), to review submissions and submit a full slate of candidates and positions sought, for a full membership vote. Terms of the officeshall be one (1) year. Officers mayapply for an executive board position for consecutive terms, however, they must follow the process stated above for consideration.

Section IIIOfficers must be fully enrolled Elon University students (12 or more hours each

semester – Fall & Spring). PSE members interested in being considered for an executive board role must be able to show consistent and active involvement in previous club events and/or activities at Elon University.

Section IVExecutive Board Officers are expected to attend all scheduled meetings and be involved in all club activities. Attendance lapses of an officer will result in immediate removal from office, and a replacement sought from the current membership. Any officer may propose removal of a board member with the support of 2 additional board members and a subsequent majority (51%) vote of the membership at a regular meeting. No officer may be removed from office without first having an opportunity for an open hearing.

Article VI

Committees

Section IThe Executive Board will be made up of the officers of the club. This committee will meet as needed and determined by theExecutive Board.

Section IIThe standing committees of this organization are:A) Service; B) Membership and

Recruitment; C) Social; and D) Publications. Additional committees may be formed at the discretion of the executive board.

Section IIIStandingcommittee chairs shall be appointed by the Executive Boardafterreceiving a letter of interest explaining qualifications for the eligible position.

Section IVAd Hoc committees are formed and dissolved at the direction ofthePresident to

perform specific, on-time tasks, that willfurther the work ofthe Society.

Article VII

Meetings

Section IRegular and Executive Board meetings for the subsequent academic year will be established during the previous Spring Semester. Social events and/or other Society activities will be organized on a semester by semester basis.

Section IISpecial meetings may be called by the President upon request by any five

(5) active members.

Section IIIAll members must be notified via email, telephone, or mail of aspecial

meeting at least two days (48 hours) before the time of the specialmeeting.

Section IVRegular and special meetings will only be held during the Fall andSpring

semesters while school is in full session. No student will bepunished for

being absent during Winter Term.

Article VIII

Quorum

Section IA quorum of this Society is defined as at least 50% of the activemembers.

Article IX

Amendments

Section IProposed amendment(s) to this constitution or the bylaws of thisconstitution must be presented in writing to the recordingsecretary. After review by the Executive Board, a ballot listing theamendment(s) shall be distributed to each voting member one (1)week prior to the next meeting. Such amendments shall beadopted provided there is support by two-thirds of a quorum.

Section IIAmendments shall go into effect immediately upon vote.

Bylaws

Article I

Membership

Section IMembers of this club shall consist of persons enrolled as full-timeor, part-time students at ElonUniversity.

Section IIThe Premier Sport and Event Society allows participation by all people meeting

membershiprequirements, regardless of sex, race, color, creed, or national origin.

Section IIIDues are set annually by the Executive Board and will remain stable for that academic year. Dues arepayable prior to the first school day in Octoberand March, each Fall and Spring semester, to maintain good standing.

Section IVEligible students may become members at any time during the academic

year, after paying mandatory dues.

Section VGood Standing membership status requires satisfying the following requirements: 1) Pay dues for each academic semester, on or before the first school day in October and March; and 2) attend at least 1/2 of the scheduledmeetings – each semester for which “on-time” dues are paid.

Article II

Officers

Section IOfficers shall be announced by the executive board during thelast regular meeting

prior to spring break. Newly appointed officers willwork closely with existing officers for the remainder of the semester inorder to gain experience and ease the leadership transition for their officialterm of office. New board members will officially take officeon May 1st annually.

Section IIThe process for officer selection will consist of nominations or selfnominations,1

week prior to the final, full-body meeting, prior to Spring Break annually. Allinterested parties shall submit aresume and brief word-processed letter outlining the following information: 1) the office sought; 2) reasons for seeking office, and 3) qualifications for the position. A nomination committee made up of senior executive board members, a non-running junior executive board member (if available), a senior general body member, the Premier Sport and Event Society faculty adviser and one or more additional SEM faculty member(s). The nominating committee will present a full slate of applicants with recommendations for the roles of president, vice-president, treasurer, secretary and marketing/publicationsdirector at the final full-body meeting, prior to Spring Break.

Section IIIThe officers shall hold one (1) year terms. Should an officer leaveoffice

prior to their full term, another person shall be appointed, byway of theprocess explained in Section II, prior to the nextregular meeting to fill the position, except for the position ofPresident. Should the President resign or otherwise beremovedfrom office, the Vice President shall become the President and anew Vice President shall be appointed at the nextregular meeting.

Section IVNo officer may be removed from office without first having anopenhearing and then by no less than a majority vote at aregular meeting.

Section VDuties of the Officers

The Presidentmust be in good standing and holdsophomore or juniorstatus when elected. The President shall preside overall meetings, appoint committees, serve as a committeemember if necessary, represent the Society at all official functions, see that policies and objectives of the Society are established and carried out, and serve as a liaison with the faculty adviser.
The Vice-President must be in good standing and holdsophomore or junior status when elected. The Vice President shall devise, plan, and organize special events for the Society and its members. If the President were to be removed or remove him/herself from his/her position, the Vice President would take over as President. He/she will also advise the other executive board membersand committee chairs as necessary.

The Secretary must be in good standing and holdfreshman, sophomore, or juniorstatus when elected. The Secretary shall record and maintain accurate minutes of all Society meetings, maintain files of committee reports, handle all correspondence, and notify class representatives, chairpersons and their committees, and members about meetings and activities. The Secretary shall compile, post, and email minutes for all regular meetings, to all members no later than one-week following each regular meeting. The Secretary shall maintain records of all past and current Society members.
The Treasurer must be in good standing and hold freshman, sophomore, or juniorstatus when elected. The Treasurer shall receive, record, and hold funds of the Society; distribute funds as authorized; and prepare an official written financial statement to be presented at each regular meeting. The treasurer must attend all required SGA budget hearings, meetings or sessions – and fully represent the financial goals of the Society to the University. The treasurer is responsible, with the President, for preparing a comprehensive annual budget proposal to the SGA at the annual spring meeting – for fund requests for the subsequent academic year.
The Marketing Director must be in good standing andhold sophomore or junior status when elected. The Marketing Director shall work with other executive officers and all members in advancing the efforts of the organization through appropriate campus and community outlets.

Article III

Voting

Section IA member shall be eligible to vote provided that all membershipfinances

are current and otherwise in good standing with the club.

Section IIA majority vote of present members shall decide all matters except Amendments

to the by-laws. By-Law amendments require atwo-thirds vote of aquorum,as

stated inArticle IX of the constitution.

Article IV

Committees

Section IAt the direction of the President, standing committees willbe formed and

dissolved to perform specific tasks that will furtherthe goals and work of the Society.

Section IIThese committees will be supervised by those officers stated inArticle II

Section V of the bylaws.

Article V

Professional Reimbursement

Section IShould funds be available to support professional conference and/orworkshop attendance by Society members, members in good standing must submit their request and planned expenses, in writing, to the executive board, two weeks prior to planned event attendance. Letters should briefly outline the educational value of attending the event, along with original copies of expenses to cover the awarded amount. Awards will be decided based on “good standing”membership over consecutive semesters at the discretion of the board. The following may be used

as a guide for board decisions:

i)100% of maximum allotment will be permitted in the fourth semester of good standing membership status.

ii)66.6% of maximum allotment will be permitted in the third semester of good standing membership status.

iii)33.3% of maximum allotment will be permitted in the second semester of good standing membership status.