Vale School District

Vale School District

Board Meeting

December 13, 2017

The Vale School District No. 84 Board of Directors met for their regular monthly meeting, December 13, 2017, at 7:00 PM in the Conference Room at Vale Elementary. The meeting was called to order by Chairman Michael McGourty. Present were Directors Dave Wenger, Scott Gressley, Jeff Mendiola and Randy Seals; Principals Todd Shaffer, Mary Jo Sharp; and Jeri Schaffeld; Interim Superintendent/VE Principal, Alisha McBride; Business Manager Heather Bixby; and Board Secretary Beth Morrow.

In the audience: Darlene McConnell; John Braese from Malheur Enterprise; and Hunter Marrow from Argus Observer.

Chairman Michael McGourty called the meeting to order. Jeff Mendiola led the Pledge of Allegiance.

It was moved by Randy Seals and seconded by Scott Gressleyto adopt the agenda as printed. Motion unanimously approved.

Consent Agenda

Chairman McGourty asked if there were any objections to the Consent Agenda. Dave Wenger had a couple questions concerning policies CCG and GCN/GDN. Mrs. McBride briefly explained the evaluation process, standards, and guidelines.

ApproveMinutes

Regular Board Meeting–November 8, 2017

Special Meeting – November 20, 2017

Approve - Bills

Hire VHS Secretary – Rhiannon Cherry

Hire LRC Aide – Angela Smith

Approve VE Principal Job Description

Hire Coaches –

VHS Asst Boys Basketball – Brock Mattos

VHS Asst Track – Mary Chamberlain

WC Boys Basketball – Rick Jacobs

Accept Resignation – Charity Wright

Surplus Property – Library VHS Movie Tapes,Ford 8N Tractor, Lincoln 225 Welder, 1995 Dodge Neon

Hire Part-time VE Custodians – Brandy Villegas

Richardo Carreon

Designations– Rescind (See attached)

Designations – Appoint (See attached)

Adopt Policies -

AC – Nondiscrimination

BDDH – Public Comment at Board Meetings

CCG – Evaluation of Administrators

EBBB – Injury/Illness Reports

GBEB – Communicable Diseases

GCDA/GDDA – Criminal Records Checks and Fingerprinting

GCN/GDN – Evaluation of Staff

IGBBC – Talented and Gifted – Programs and Services

IICC – Volunteers

JEA – Compulsory Attendance

LBE – Public Charter Schools

Administrators Reports –

For Willowcreek Elementary, Mr. Shaffer reported on the following: Recent Happenings

- Enrollment of 98, “Mythbusters” Field Trip, PLC Meetings, SUTW Training,

Willowcreek Apparel Store, 2nd Quarter Progress Reports, 7th/8th Grade Dance at VMS

with Mr. Hally as D.J., Thanksgiving Vacation, Grades 5-8 watched the movie “Wonder”,

Self-Manager Party (36 students participating), My Health Science Day @ TVCC

showcasingamazing opportunities for students possibly interested in health careers.

Upcoming Events – ELF Production at TVCC, Christmas Program, Early

Release/Winter Break, Teacher In-service, Dance in PE classes assisted by Cassie

DeLaMare, i-Ready testing, and STEM Cart arrived and assembled.

For Vale Elementary, Mrs. McBride reported on the following: Enrollment of 416,

Citizenship Assembly, Help Them to Hope Fundraiser, Thanked Americoldand its

employees for generous $264 donation, i-Ready Math Monthly Statistics, i-Ready Winter

Benchmark Assessments thanking Mrs. Keller for her hard work, Christmas Program and

thanked students, staff, teachers, parents, and April Johnson for their hard work and

dedication, Student Information System Teacher Presentation, Responsibility Assembly,

Christmas Break, Teacher In-Service, and Students Return January 3rd.

For Vale Middle School, Mrs. Schaffeld reported on the following: Enrollment 101, Help Them to Hope Fundraiser, VMS/WC Dance and thanked staff and students for their efforts and participation, November’s “Be Fierce and Finish” winners, Malheur Youth Health Science Day, Robotics competition at TVCC, District testing, Activities in Miss Jossi’s Algebra class, WIC Wrestling, along with Girls and Boys Basketball.

For Vale High School, Mrs. Sharp reported on the following: Enrollment 287 VHS, 20 OTLA, District Ag Sales and Job Interview CDE’s, Robotics, National Honor Society/Science Club, Associated Student Body, Sports Recognition Awards,

1st Semester Awards, FFA Community Dance, Dental Screening, Veterans Advocate Donation of 61 chairs, Hat Day, and FBLA Taco Feed.

For the District, Interim Superintendent, Alisha McBride reported; Student attendance history from 1996 to present throughout the district and Ballot Measure 101 which will be voted on January 23rd which is a referendum on House Bill 2391.

Information Items -

a. Financial Report - Heather Bixby, Business Manager, spoke to the financial status of the

district through November.

b. Audit Update – Auditors were in the district December 4 – 8, 2017. The audit will be filed

with the State by December 31stand it will be ready to submit to the Board in January or

February.

Action Items -

a.Resind Door Replacement –It was discovered that the bids that were procured and presented for door upgrades in July were procured incorrectly. Due to that fact, it is recommended that the award be rescinded. It was also discussed to wait until bids are procured for the new middle school before soliciting for replacement doors in the future. It was moved by Dave Wenger and seconded by Randy Seals to rescind the award that was granted to SK Construction for door replacements.

b. Approve Budget Resolution –

It was moved by Randy Seals and seconded by Scott Gressley to approve the resolution re-appropriating expenditures within the General Fund and Title II budgets to reflect actual expenditures.

Open Supplemental Budget Hearing – Chairman, Michael McGourty opened the

Supplemental Budget Hearing.

Public Input – There was none.

Close Supplemental Budget Hearing – Chairman, Michael McGourty declared the

Supplemental Budget Hearing closed.

Action Item -

a. Adopt Supplemental Budget – It was moved by Dave Wenger and seconded by Scott Gressley

to approve the Supplemental Budget as presented.

Hearing Groups – There were none.

Discussion Items–

a.Middle School Construction Project –

i. Mrs. McBride presented the Board with the Personal Services Contract for Hirsh & Associates. This contract outlines the terms between Mr. Hirsh and the Vale School District for services through November 26, 2018.

Mrs. McBride noted that Mr. Hirsh has been extremely beneficial to the District in guiding us through the new middle school building project. She stated that Steele and Associates is putting together a bid package for review. The plan is to have the bid package out around January 9, 2018 with a closing date around February 6, 2018. The hope is to accept a bid on February 14, 2018 at the Regular Board Meeting.

Work on the project is planned to start breaking ground around the first part of March 2018. Mrs. McBride also stated that Steele and Associates have been contacted by three large firms interested in bidding.

ii. Mrs. McBride stated that the Site Plan permit has been approved by the City and all prior concerns had been corrected.

b. Policies First Reading – The following policies and AR’s were presented for 1st reading:

DJ – District Purchasing

DJC – Bidding Requirements

GBEDA - Drug and Alcohol Testing - Transportation Personnel

IGBA - Students with Disabilities - Child Identification Procedures

IGBAH - Special Education - Evaluation Procedures

IGBAJ - Special Education - Free Appropriate Public Education (FAPE)

IGBHE - Expanded Options Program

JEC - Admissions

JECA - Admission of Resident Students

IKF - Graduation Requirements

IKFB - Graduation Exercises

JGAB - Use of Restraint and Seclusion

KL - Public Complaints

JHCC - Communicable Diseases - Students

JHCD/JHCDA – Medications

AC – AR Discrimination Complaint Procedure

GBEDA-AR Drug and Alcohol Testing – Transportation Personnel

IGBAG – AR Special Education – Procedural Safeguards

IGBAJ – AR Special Education – Free appropriate Public Education (FAPE)

JHCC – AR Communicable Diseases - Student

JHCD/JHCDA-AR Medications

c.Administrative Rules – It is the recommendation of OSBA to revise the following AR’s.

They will be placed in the policy book and online with the corresponding policy.

BDDH – AR Public Comment at Board Meetings

GBEB – AR Communicable Diseases – Staff

GCDA/GDDA – AR Criminal Records Checks/Fingerprinting

IGBBC – AR Complaints Regarding the Talented and Gifted Program

Board Report – There was none.

Adjournment

There being no further business it was moved by Scott Gressley and seconded by Randy Seals to adjourn the meeting.

Attest: ______

Board Chair Date

______

Clerk Date