Asia Cup

World Ranking Tournament

Stage 1- 2015

New Delhi, India

January 10-17, 2015

October 30, 2014

To:

President/Secretary General

All World Archery Members

Dear friends

It is a matter of great pleasure and honor that Archery Association of India has been given the unique privilege to host the first ‘Asia Cup’, Stage I by WorldArchery Asia, which will be organized at New Delhi from 10th to 17th January, 2015.

This event has been given the status of‘World Ranking Tournament’ by World Archery. World Archery rules would be followed in conducting both Recurve and Compound events.

On behalf of Archery Association of India, we extend our warm invitation to your Association to participate in this event.

Please find enclosed the necessary documents of registration for this event. Please return the completed forms to the OC before the deadlines. For any information/clarification which may be needed in this regard, please be free to contact us.

Summary of deadlines:

  • Preliminary Entries (Using WAREOS)30November 2014
  • Final Entries (Using WAREOS) 22 December 2014
  • Hotel Reservation Form30November 2014
  • Transportation Form 30November 2014
  • Visa Support Form30November 2014
  • Final Hotel Reservation Form & Payment Form22 December 2014

We look forward toyour active participation and utmost cooperation to make this event a memorable one.

Best wishes and warm regards,

VIJAY KUMAR MALHOTRA

PRESIDENT

ARCHERY ASSOCIATION OF INDIA

Countries Invited

  • All World Archery MemberAssociations

Rules

  • World Archery outdoor target archery rules will apply

Venue

  • Central Civil Services Cultural and Sports Board’s Sports Fields

Vinay Marg, New Delhi, India

Preliminary Programme

10 January 2015
Saturday / Arrival of participants
Practice field and local transport available
11 January 2015
Sunday / Arrival of participants
Practice field and local transport available
12January 2015
Monday / Opening Ceremony & Official Practice
Equipment Inspection & Team Managers Meeting
13th January, 2015
Tuesday / Qualification Round for Recurve and Compound
(Recurve 70m and Compound 50m)
14 January, 2015
Wednesday / Individual Eliminations
15 January 2015
Thursday / Team Eliminations & Mixed Team Eliminations
16 January 2015
Friday / Finals – Compound
17 January 2015
Saturday / Finals – Recurve
18 January 2015
Sunday / Departure of teams

Note : This preliminary program could be changed slightly according to number of participants. All changes will be published and distributed to all participants in good time.

Entry Fee

No Individual and Team Entry Fee would be charged.

Preliminary and Final Registration

All registration process must be done using the World Archery Online Registration System (WAREOS, formerly FORS):

A maximum number of 4 athletes per country are allowed to be registered into each category of the event.

In order to use WAREOS, please login on your Username and Password assigned by World Archery. After entering the WAREOS, please go to "Online Registration" and register your athletes for this event. A "WAREOS User Manual" can be downloaded in PDF format (English) using the same website link.

For any questions regardingWAREOS, please contact the World Archery office, Ms Raheleh Ahadpour ().

Start date for online registration using WAREOS 28th October, 2014

End of Preliminary registration using WAREOS: 30th November,2014

End of Final registration using WAREOS: 22ndDecember,2014

Please pay attention to the stated deadlines. Teams will not be able to enter or update their data in WAREOS, after the deadlines, as the system will be blocked. If, teams wish to make any changes to their Final Registration, after the deadline, you need to contact Ms Raheleh, Ahadpour, World Archery Member Services Coordinator ().

Final Entries processed after the deadline will result in a penalty fee of 50 Euros per athlete to be paid to the OC upon arrival at the field.

Final registrations that differ by more than 4 athletes from the preliminary registration or have been submitted after the preliminary deadline will result in a penalty fee of 150 Euros to be paid to the OC upon arrival at the field.

Any entries received less than 3 days before the team managers meeting for a World Archery World Cup or World Championships will be refused if no preliminary entry and/or final entry are made prior. This decision cannot be appealed by the teams and is fully compliant with the current World Archery rules, article 3.7.1.2. Entries received after the deadlines, are subject to penalties as clearly stated in the rule book and the invitation documents of World Cups and World Championships. A Member Association that has made final entries in WAREOS and does not participate will be invoiced for the number of entries entered in the system, unless they have informed World Archery and the OC in writing at least one week prior to the event that they are unable to attend.

Accommodation & General Information

The official hotel is Hotel Samrat, Kautilya Marg, Chanakyapuri, New Delhi which is very close to the competition venue.

  • Tariff

Double roomper night-US $ 180

Single room per night-US $ 140

  • The accommodation cost will include breakfast, lunch and dinner.
  • Lunch boxes will be provided at the venue to athletes and teams who do not have time to go to the hotel for lunch.
  • Reservations should be made before 30November 2014
  • Final Hotel Reservation, Transportation Forms: 22 December2014.
  • To confirm the reservation, a 50% deposit of the total amount is required to be bank transferred to the OC before 30 November 2014. All outstanding balances are to be paid, in full by 22 December 2014.
  • Reservations after this date will be considered only according to availability.
  • Please complete all the necessary forms and arrange full payment for accommodation by the deadline given.
  • All participants should book their accommodation through the LOC. Participants that do not book their accommodation through the LOC, will not be entitled to get transportation.

Transportation

  • On Arrival, Transportation will operate from Indira Gandhi International(IGI) Airport, Delhi to Hotel from 9th to 11th January, 2015.
  • On Departure, Transportation will operate from Hotel to Indira Gandhi International(IGI) Airport from 17th to 19th January, 2015.
  • Local transportation will be available between official hotel, competition/practice venue.

Training

A training field will be available starting from 10 January 2015. The training field is adjacent to the competition field.

Weather

The general weather condition during the month of January at Delhi is expected to range fromMin – 8°C to Max – 25°C.

Flag

Kindly carry two flags of your country while coming for participation.

Location

IGI Airport to Hotel Samrat (9.9 Km)

Hotel Samrat to Competition Venue (700 m)

HOTEL RESERVATION FORM

Country/Team from: ______

Number of Rooms:

Single:
Double:

Do you require a room for a disabled team member? YesNo

If yes, please specify:

______

Do any of your team members have dietary requirements or allergies such as, vegetarian, nut allergies or gluten free etc. Yes No

If yes, please specify:

______

Date: ______

Signature of President / Secretary General:

______

PLEASE RETURN THIS HOTEL RESERVATION FORM TO LOC BEFORE
30 November 2014by email to:

TRANSPORTATION FORM

Country/Team from: ______

Number of passengers: ______person/s

Arrival information

We will arrive by plane:

Airport: ______Flight No: ______

Date: ______(DD/MM/YYYY)Arrival Time: ______

We will arrive to Delhi by: ______

______

Departure information

We will depart by plane:

Airport: ______Flight No: ______

Date: ______(DD/MM/YYYY) Departure Time: ______

We will depart Delhi by: ______

______

Date: ______(DD/MM/YYYY)

Signature: ______

President / Secretary General MA: ______

PLEASE RETURN THIS TRANSPORTATION FORM TO LOC BEFORE
30 November 2014by email to:

FINAL HOTEL RESERVATION & PAYMENT FORM

Personal Details Women Men

Name of Member Association: ______

Country / Region: ______

Contact Name: ______

Telephone: ______E-mail: ______

Hotel Accommodation

Hotel Samrat (****)

Single - USD 140

Double/Twin - per room USD 180

Please reserve the following:

______SINGLE ROOM from ______to ______2015

______DOUBLE/TWIN ROOM from ______to ______2015

______TOTAL ROOMS

Flight Details

We will arrive/departure to/from ______International Airport by plane.

Or we will arrive/depart to/from Delhi by other means. Please indicate ______

Date of Arrival ______

Time ______Flight ______

Date of Departure ______

Time ______Flight ______

Accommodation Payment

ROOM TYPE AMOUNT OF ROOMS NIGHT RATE P/N TOTAL RATE

______= ______

Single: ______x ______x = ______

Double: ______x ______x =______

TOTAL ACCOMMODATION AMOUNT ______

BANK INFORMATION

BANK: ANDHRA BANK

ADDRESS: SPORTS AUTHORITY OF INDIA

BUILDING, C G O COMPLEX

NEW DELHI - 110003

BANK ACCOUNT HOLDER NAME: ARCHERY ASSOCIATION OF INDIA

ACCOUNT NO: 108510011002473

IFSC CODE :ANDB0001085

MICR CODE : 110011015

SWIFT CODE : ANDBINBB

NOTE: ALL PAYMENTS SHALL BE MADE IN USD

_ By BANK TRANSFER or

_ By CASH upon arrival.

All bank charges will be paid by the participants.

CREDIT CARDS or TRAVEL CHECKS will not be accepted.

PLEASE RETURN THIS HOTEL RESERVATION FORM TO LOC BEFORE
22December 2014by email to:

Visa Support Form

All participants who need entry visa to India, are kindly requested to fill in the Visa Support Form andwith Copies of passports(in soft form)send them back to the Organizing Committee as soon as possible but no later than 30 November2014.

S.No. / Name / Father’s
Name / Date of Birth / Place of Birth / Nationality
& Passport No. / Date of Issue / Place of Issue / Date of Expiry / Address

Delhi – The Heart of India

Delhi, India’s national capital, is the city fusion of the myriad cultures of India. That is why, it is often referred to as the heart of India.Delhi has been the political hub of India.

The city has an amazingly rich history and culture. Noticeably, Delhi has always enjoyed the status of being a capital city.Many a times the city was built, destroyed and then rebuilt here. Interestingly, a number of Delhi's rulers played a dual role, first as destroyers and then as creators. All the rulers, from the early Muslim Sultans to the British, have left their indelible marks on this city in the form of its elegant monuments.

Top Tourist Attractions

Red Fortbuilt by Shahjahan, the builder of Taj Mahal in Agra,named for its massive enclosing walls of red sandstone. The Red Fort is an iconic symbol of India. On the Independence Day, the Prime Minister of India hoists the national flaghere.

India Gateis a memorial raised in honour of the Indian soldiers who died during the Afghan wars and World War I. The names of the soldiers who died in these wars are inscribed on the walls. The cenotaph (or shrine) in the middle is constructed with black marble and depicts a rifle placed on its barrel, crested by a soldier's helmet.


Bahai Templeis also known as "The Lotus Temple" due to its distinctive lotus shaped design in Marble. It was built in 1987 by the followers of Bahai faith. The temple signifies the purity andequality of all religions.

Qutub Minaris an excellent example of Afghan Architecture. The Minar is 72.5mts high victory tower, the construction of which began in the final year of twelfth century by Qutubuddin Aibak and was later completed by his successor. It has been given World Heritage Site status.

Swaminarayan Akshardham in New Delhi epitomizes 10,000 years of Indian culture in all its breathtaking grandeur, beauty, wisdom and bliss. It brilliantly showcases the essence of India’s ancient architecture, traditions andtimeless spiritual messages.

Around Delhi

The Taj Mahal is a white marblemausoleum located in Agra, Uttar Pradesh and just 210 Km away from Delhi. It was built by MughalemperorShah Jahan in memory of his third wife, Mumtaz Mahal. It is one amongst the World’s Wonders. In 1983, the Taj Mahal became a UNESCO World Heritage Site. The construction began around 1632 and was completed around 1653, employing thousands of artisans and craftsmen.

Ranthambore National Park is one of the biggest and most renowned national park in Northern India. The park is located in the southeastern Rajasthan, which is about 364 km from Delhi. It is major wildlife tourist attraction spot that has pulled the attention of many wildlife photographers and lovers in this destination.

505, Padma Tower-II, 22 Rajendra Place, New Delhi-1100 08; Telefax :+91-11-25732521

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