MID-STATE SPECIAL EDUCAITON
EXECUTIVE COMMITTEE MEETING
May 24, 2011
Chairperson, Ms. Barb Shute called the meeting to order at 10:02 a.m. at the Mid-State Special Education Office in Morrisonville, Illinois.
MEMBERS PRESENT:
Mr. Wes Wells, Morrisonville; Dr. Gregg Fuerstenau, Taylorville; Ms. Lynda Irvin, Edinburg; Mr. Dave Diveley, Pana; Mr. Scott Doerr, Nokomis; Mr. Jeff Strieker, Bond County; Mr. Doug Slover, Brownstown; Mr. Rich Well, Vandalia; Ms. Barb Shute, Ramsey; Ms. Connie Woods, Panhandle; Mr. David Powell, Hillsboro; Mr. Chad Allison, Litchfield.
PRESENTATION OF PROXIES:
None.
MEMBERS ABSENT:
Dr. David Lett, Pana; Mr. Bob Pritchett, South Fork; Mr. Mike Gauch, Mulberry Grove; Ms. Deb Philpot, St. Elmo; Mr. Mike Kelly, Carlinville.
OTHERS PRESENT:
Ms. Alison Boutcher, Director; Brenda Patrick, Assistant Director Christian Region; Ms. Angie Armour, Assistant Director Montgomery Co./Carlinville Region; Joyce Carman, Assistant Director Bond/Fayette Region; and Ms. Tammy Hadley, Secretary/Recorder. Visitors: Travis Bushue, Bushue Human Resources; Cheri Plummer, Lee O’Keefe Insurance; and Brian Blough.
CONSENT AGENDA:
Presented for review and approval:
· Regular Session Minutes from April 26, 2011.
· Recommendation for destruction of Executive Session audio recordings older than 24 months (none to destroy).
· Payables lists for April totaling $208,311.84.
· Statement of Position – as of April 30, 2011, the fund balance for MSSE was $252,670.39.
· Receipts vs. Expenditures – Ms. Boutcher presented the May receipts vs. expenditures.
· Also presented were the Preliminary FY12 IDEA Part B and IDEA Preschool Allocations. There was a reduction statewide to LEAs for both grants. For Mid-State, the FY12 reductions are $75,374 for IDEA Part B and $292 for IDEA Preschool.
Motion to approve all items on the consent agenda: Mr. Well; second, Mr. Allison. Roll call yielded 12 yeas, 0 nays. Motion carried.
UNFINISHED BUSINESS:
None.
NEW BUSINESS:
Property/Casualty/Liability Insurance and Treasurers’ Bonds – A summary of the Property/Casualty/Liability and Treasurers’ Bonds bids received was prepared by Bushue Consulting and presented to the board. Travis Bushue was present to explain the information gathered and answer any questions. Based on the bids, the Finance Committee recommended accepting the proposal from Prairie State Insurance Cooperative and R.W. Troxell.
Motion to accept the 3-year proposal from Prairie State Insurance for Property/Casualty/Liability and R.W. Troxell for Treasurers’ Bonds as recommended by the Finance Committee: Mr. Strieker; second, Mr. Doerr. Roll call yielded 11 yeas, 0 nays. Motion carried.
Contract Renewals – Annual contracts were presented for renewal.
· Auditor – proposal from Mose, Yokey, Brown & Kull, LLC with an estimated total cost of $17,500.
· Pest Control – agreement with Garella Pest Services with no change in cost or services.
· Building Maintenance/Cleaning – agreement with Steve Sheedy with an increase in hourly rate from $12/hour to $13/hour.
· Lawn Care/Snow Removal – agreement with Schmedeke Mowing and Landscaping with an increase in mowing from $45 per time to $50 per time; snow removal-$70 for parking lots, $55 for sidewalks; salt-$75 for parking lots, $40 for sidewalks – subject to change depending upon the price of salt.
· Asbestos Control Program – proposal from Renken Professional Services includes Six Month Surveillance, $300 each; AHERA Three-Year Re-inspection, $450 each; Designated Person Responsibilities, $150 annually; Two-Hour Custodial/Maintenance Training, $50 per person ($200 minimum).
· Electric Supplier – 18-month agreement with Direct Energy at a price of $0.0627/kWh.
· Hearing Itinerant Supervisor – agreement with Mary Gherardini with no change in cost or services.
Motion to approve renewal of contracts as recommended: Mr. Well; second, Mr. Slover. Roll call yielded 12 yeas, 0 nays. Motion carried.
FY12 Leases – Ms. Boutcher recommended setting the annual office space usage for Christian Region and Montgomery County/Carlinville Region for FY12 at $10,000. Ms. Boutcher also recommended reducing both regions’ IDEA subgrants to cover the cost of the space usage as well as utilities, trash and mowing/snow removal instead of billing them for these expenses.
Motion to approve recommended FY12 space usage amount for Christian Region and Montgomery County/Carlinville Region: Dr. Fuerstenau; second, Mr. Allison. Roll call yielded 12 yeas, 0 nays. Motion carried.
Carpet Bid – Ms. Boutcher presented carpet bids from Held Sales and Neikes Flooring to carpet three office spaces at the end of the building to be occupied by Montgomery County/Carlinville Region staff. She recommended the bid from Held Sales for $4,898.79 be approved.
Motion to approve carpet bid from Held Sales as recommended: Ms. Irvin; second, Ms. Woods. Roll call yielded 11 yeas, 0 nays, 1 present. Motion carried.
Construction Bid – Ms. Boutcher presented construction bids from Larry Smith Construction and Krager Construction to remove kitchen cabinets, one kitchen wall, and bathroom fixtures; repair walls and ceiling; and install new countertops at the end of the building to be occupied by Montgomery County/Carlinville Region staff. She recommended the bid from Larry Krager for $7,716 be approved.
Motion to approve construction bid from Krager Construction as recommended: Mr. Powell; second, Mr. Allison. Roll call yielded 11 yeas, 0 nays, 1 present. Motion carried.
Concrete Work Bid – Ms. Boutcher presented a proposal from Slabjackers to repair the concrete patios that have sunk and are holding water against the foundation, noting that the problem was pointed out by the architect who indicated this will create problems if not addressed. The total cost will be $3,200 for 16 patios.
Motion to approve proposal for concrete work as recommended: Mr. Slover; second, Ms. Irvin. Roll call yielded 12 yeas, 0 nays. Motion carried.
OT Contract – Ms. Boutcher requested the board authorize her to enter into a contract to provide OT services to Rochester School District. The agreement will be presented at the next Rochester School Board meeting for their approval.
Motion to approve negotiating an OT Services Contract with Rochester School District: Dr. Fuerstenau; second, Mr. Strieker. Roll call yielded 12 yeas, 0 nays. Motion carried.
Resolution to Borrow – Ms. Boutcher presented three Resolutions to Borrow for Christian Region explaining that the loans are necessary due to the lack of receipt of state personnel reimbursement:
· $60,000 needed 5/30/11 for June 1st payroll
· $200,000 needed 6/13/11 for June 15th payroll and June bills
· $112,000 needed 6/29/11 for July 1st payroll
Motion to approve Christian Region Resolution to Borrow up to $60,000: Ms. Irvin; second, Dr. Fuerstenau. Roll call yielded 11 yeas, 0 nays, 1 present. Motion carried.
Motion to approve Christian Region Resolution to Borrow up to $200,000: Mr. Strieker; second, Mr. Powell. Roll call yielded 11 yeas, 0 nays, 1 present. Motion carried.
Motion to approve Christian Region Resolution to Borrow up to $112,000: Mr. Powell; second, Mr. Alison. Roll call yielded 11 yeas, 0 nays, 1 present. Motion carried.
Resignation – Ms. Boutcher presented a letter of resignation from Hearing Itinerant Teacher, Megan Tebbe, who is relocating.
Motion to accept letter of resignation with gratitude from Megan Tebbe: Ms. Irvin; second, Mr. Slover. Voice vote was unanimous. Motion carried.
DIRECTOR’S REPORT:
Legal In-service – Ms. Boutcher handed out packets from the recent legal in-service presented by Merry Rhoades.
Update on Egyptian Trust – Ms. Boutcher provided an update from the May 4, 2011 Egyptian Trust meeting. Ms. Boutcher has been reelected to the Executive Committee through June 30, 2012. She presented a summary of changes approved that included a premium increase of 18%, due mainly to the high claims experienced by the trust this past year.
Board Meeting Days – Ms. Boutcher reported that there has been some interest expressed in holding the Christian and Montgomery County/Carlinville Region Board meetings on the same day as the MSSE Board meeting for FY12. Also, since the FY12 Proposed Consolidated MSSE Budget will need to be approved at the June board meeting, Ms. Boutcher polled superintendents to find a date that a quorum would be available. June 14th was determined to be the best date for a quorum. Christian Region and Montgomery/Carlinville Region will also hold their meetings in the Morrisonville office on June 14th.
Cornerstone Academy – Ms. Boutcher provided an update on Cornerstone Academy and provided contact information for The Menta Group who is willing to speak with any school boards regarding their mission in working with children. Ms. Boutcher polled the superintendents regarding the time of the school day for Cornerstone Academy. After some discussion, superintendents agreed that the school day should be 8:45 a.m. – 2:15 p.m.
Recognition of Retirees – Ms. Boutcher recognized retiring superintendents Doug Slover, Wes Wells, Lynda Irvin, and Barb Shute. Also recognized was retiring MSSE Central clerical employee, Betty Holthaus.
Due to lack of information from TRS, Executive Session was not needed.
DISCUSSION:
The next monthly meeting is scheduled for Tuesday, June 14, 2011, at 9:00 a.m. at the Mid-State Central Office in Morrisonville.
ADJOURNMENT:
Motion to adjourn at 10:50 a.m.: Mr. Allison; second, Mr. Well. Voice vote was unanimous. Motion carried.
Respectfully submitted,
Mrs. Tammy Hadley, Recorder
Ms. Barb Shute, Chairman Date
Mrs. Tammy Hadley, Secretary Date
MSSE Minutes 2011.05.24