Welcome to CPFT Voluntary Services
Please note we require a minimum commitment of 6 months volunteering
What can I expect from my interview?During the interview you will discuss the roles that interest you and your reasons for wanting to volunteer with the Trust. You will be talked through and asked to sign a code of conduct and volunteer agreement and will discuss the boundaries and ethics of being a volunteer and will be given an opportunity to ask any questions you may have! You will also be asked to provide 3 forms of ID to allow us to send for your DBS application form.
Please be aware that this interview is very informal and relaxed and is really an opportunity for you to learn more about volunteering and for us to learn a little more about you!
What we need from you following your interview:
Your DBS Certificate (previously CRB)As a Trust we will only accept DBS certificates from the Trust or as part of the DBS update service. Certificates issued by the trust that are over a year old are not suitable and you will need to apply for a new one.
How does it work?
Once we have received your 3 pieces of ID we will make copies and sign and date them to say we have seen the originals. We will return the originals to you and send the copies to SERCO who use them to input details into their system such as your address or date of birth. Once this is complete they will email you an application form to fill in, previously we used paper applications but the process is all done via email now which means you will need an email address to complete this process. When you receive your application you will need to follow the instructions on the screen, once you have submitted your application you will receive a certificate in the post which we will need to see to confirm you are able to volunteer. If your clearance shows any offences we will need to send your details to human resources who will assess it on an individual basis.
What do I need to do?
1. Provide us with three pieces of ID, following the requirements on the ‘Which ID do I need to provide?’ document on the next page. We will need to see the originals and any letters or statements must be dated within the past 3 months
2. When you have received your email with the link to your application you must fill it in and return it as soon as possible
3. When you have received your certificate you will need to either bring it in or post it to us at:
Voluntary Services, Elizabeth House, Fulbourn Hospital, Fulbourn, Cambridge, CB21 5EF
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Which ID do I need to provide?
We need three pieces of ID to apply for your DBS certificate. The ID must fit the criteria exactly, if it does not DBS will not accept your application for a certificate.
The documents must confirm your current address and at least one must confirm your date of birth. Please see the below key to ensure your ID meets the criteria
If a document has:
* - it should be less than three months old
** - it should be issued within the past 12 months
No star – it can be more than 12 months old
Have you provided documents from Group 1?
Group 1· Any current and valid passport
· Biometric Residence Permit
· Valid Driving License (Photo card with counterpart where one is issued (UK/ Isle of Man/ Channel Islands/ EU). Can be full or provisional
· Birth Certificate (UK & Channel Islands) Issued at time of date of birth. Full or short form acceptable including those issued by UK authorities overseas (e.g embassies, high commissions & HM forces)
· Adoption Certificate
Yes - You need to provide 3 documents in total:
Group 1 = 1 piece of ID
Group 1 or 2 = your second and third pieces of ID (one of which must verify your current address)
No - You need to provide 3 documents in total. These must be:
Group 2a =1 piece of ID
Group 2a or Group 2b = Your second and third piece of ID, one of which must verify your current address
· Current Driving License (old style – paper version)
· Current photo card driving license (where a counterpart has been issues but no counterpart is presented). All countries. Full or provisional.
· Birth Certificate (UK & Channel Islands). Issued after time of birth
· HM Forces ID Card (UK)
· Fire Arms License (UK, Channel Islands, Isle of Man)
· Marriage/ Civil Partnership Certificate (UK, Channel Islands)
Group 2b
· ** Mortgage Statement (UK or EEA) (issued within past 12 months)
· * Bank/ Building Society Statement (UK & Channel Islands or EEA)
· * Bank/ Building Society Account Opening Confirmation Letter (UK)
· * Credit Card Statement (UK or EEA)
· ** Financial Statement (UK) (e.g pensions, endowment, ISA)
· ** P45/P60 Statement (UK & Channel Islands)
· ** Council Tax Statement (UK & Channel Islands)
· ** Work Permit/ Visa (UK) (UK Residence permit)
· Letter of sponsorship from future employment provider (Non UK or non EEA only. Valid only for applicants residing outside of the UK at time of application)
· * Utility Bill (UK). Not mobile.
· * Benefit Statement (UK) e.g child allowance, pension
· EU National ID Card
· * Document from central/local government/government agency/local authority giving entitlement (UK & Channel Islands) e.g DWP, employment service, customs and revenue, job centre, job centre plus, social security
· Cards carrying the PASS accreditation logo
Occupational Health Clearance
Your occupational health clearance ensures you are up to date on any vaccinations and immunisations and looks at whether the Trust needs to consider any adjustments or assistance to help you in your role.
How does it work?
You will fill in the attached consent form and questionnaire and return this to us completed. We will then send your form to Occupational Health who will assess your needs based on the type of role you will be performing and may request a phone call with you if they have any further questions. You will usually be sent your clearance by post.
What do I need to do?
1. Fill in the consent form on the first page of the questionnaire, this states you are happy us to see your completed questionnaire and send this to Occupational Health on your behalf.
2. Complete the questionnaire to the best if your ability.
3. Return the consent form and questionnaire to us at Voluntary Services via email or post
Email:
Post: Voluntary Services, Elizabeth House, Fulbourn Hospital, Fulbourn, Cambridge, CB21 5EF
4. Let us know when you receive your clearance letter
E-Learning modules completed
E-Learning is a set of online modules which cover things like how to stay safe whilst volunteering and how you can best help the people you are offering support to. These modules have to be completed by all staff working for the Trust, paid and unpaid.
How does it work?
Once you have had an interview you will be set up with an E-Learning account. The Learning team will send you an email with a link to the site and your login details (their email address is , it’s worth keeping an eye out in case it gets sent into your ‘junk’ email folder). Once logged in you will see your homepage and the modules you are required to complete, when you are up to date all modules will show as green and your homepage will show you as being 100% compliant!
What do I need to do?
1. Log in to your account using the details emailed to you by the Learning team
2. Click on each module, you will be taken to a new page which will provide you with the reading material for this module. You will then take the test (you cannot access the test without having first read the material)
3. When all your modules show us as green and you are listed as 100% you can let us know you are now compliant!
(If you have any problems please feel free to contact the Learning team at )
Once all of these have been completed and cleared you are ready to begin volunteering!
If you have any queries regarding the application process please do not hesitate to get in touch at
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