St. Francis PFN Meeting Minutes
Thursday 9th June 2016
Meeting Opened: 7pm
Present:- Natalie Pierce, Dale Smith, Jane Tinkler, Amanda McHale, Jennyne Wilkinson , Kylie Myers, Zoe McGregor, Jo McConnell
Apologies: - Gina Lahm, Michelle Waldron, Anne Tremethick, Paula May, Kerrie Kerr, Jo Shorrock.
Previous minutes: Moved: Jane Tinkler Second: Natalie Pierce
Comments from previous minutes: -
- Jane and Nat are collecting high quality PFN photos to use on the website.
Treasurer’s Report: - Jennyne
· Expenses – Aprons $300
· Income – Taco Day approximately $225 – Transferred to PFN float in Office
Please forward all receipts for reimbursement to Jennyne whilst Gina is away.
Correspondence: - Jo/Jane
· Father’s Day fundraising and stall ideas – ACTION:- Jo Mc to pass brochures onto Jo Shorrock
· Kitchen quotes – from B & B Joinery & David Hanckel Cabinets plus email summary from Paula
· Safe Food Handling – School Policy Advisory Guide – ACTION:- Place a copy in the gathering place – Jo
· Carnival Book Fair Info – Jane, Kate and Kerrie will co-ordinate
· Emails from Anne Tremethick(in Florence) Re: St John Ambulance promotional stall at the Fair. ACTION: – Forward details to Fair Committee - Jane/Jo
· Emails from Nicole Sullivan, Dennis & Renee Duff and Kelly Dickins Re: Volunteering on Soup Day, Email Re: Chelsea Knight Promo Flyer, Email from Michelle Re: Training for School Councillors Flyer, Emails Re: Offers of help for the Welcome Mass Morning Tea, Emails Re: Aprons
GENERAL BUSINESS:-
- Bonfire Night – 17th June
· Safety considerations – Brett Myers has informed Baranduda CFA and is following up a permit. PFN decide to use a solid painted line around the bonfire and children will not be allowed beyond the white line. Prices – Milo - $1, Glow Bands $1, Sausages $1
ACTIONS to be completed:-
· Painted line around bonfire - Brett Myers will paint by the Wednesday.
· Kylie to ask Brett – Will the CFA assist with putting the bonfire out?
· Gates - Jeff Cave will lock gates leading to Council dam/wetlands area.
· Risk Assessment - Jennyne/Nat will complete paperwork.
· Wet Weather Plan - Staff will inform school community on the Friday morning if the bonfire needs to be cancelled due to wet weather.
· Additional Generator - Jennyne will ask Suzie is she has one available.
· Cups with lids (safety consideration) – Jane will purchase from the Reject Shop
· Volunteers – Jane will advertise for volunteers on Facebook and Newsletter
· Flyer – Chris will email Bonfire flyer to families plus a request for volunteers
· Chelsea Knight – St Francis will provide a cash gift of appreciation to Chelsea for performing
· Gazebo – Need to put up a gazebo for Chelsea’s equipment
· Classes to visit bonfire site – Classes will visit on the day before to become familiar with the bonfire site layout and safety rules. Jennyne/Staff to co-ordinate.
2. St Francis Country Fair Update (Friday 28th October) - presented by Amanda McHale. Committee have estimated an outlay of $3,000 and estimated and income of $8,000 keeping in mind our goal is to learn from the experience of organising our Country Fair.
ACTION: PFN agree to proceed with Fair budget as presented.
ACTIONS to be completed:-
· Kiss the Pig – Jane will ask Shane if he would be willing to take part
· Balloons – Amanda will look into options for hiring helium bottle.
· Pony rides – Operator might arrive at 4:30pm due to different work commitments. Jane will email Gina and check these details. Ideally the rides would be ready to go at 4pm through to 6pm.
· Lollies – Will purchase packaged lollies
· Photographer – Amanda will ask in newsletter if any parents would like to volunteer their photography skills.
· Gazebos – Amanda will ask in newsletter if any families are willing to lend their gazebos to the school for the Fair.
· Preserving – In Term 3 the 5/6 Classes will be learning how to preserve. Items they make can be donated to the Fair which is fantastic!
· Portaloos – Fair Committee to arrange. Will need 4 – Cost is $110/twin
· Plastic Tubs - Fair Committee to purchase tubs with lids from Bunnings or Reject Shop. Will be used in the lead up to the Fair. A tub will be placed under the reception desk to collect items, once full it will be stored in the shed. Tubs to be sorted so each stall/activity has its own tub/s which will be used again next year.
Pizza – Will order 100 slices and guarantee the sale of $300 worth of pizza. Cost will be $4 per slice so we make $1 per slice.
Raffle tickets – Jane has sourced raffle tickets.
Fantastic detail in the budget – all very impressed!! Great research and planning.
- Taco Day – A great success! Well done and thank you to all involved. 170 tacos sold - 110 orders. Soup Day - 57 orders. Next special food day will be Pie Day (Heiner’s Bakery) plus a small milk or juice box. Will continue to take photos of our volunteers at such events for the newsletter and website.
- PFN Aprons – Look fantastic. 15 purchased. Thank you Jane for organising.
- National Walk Safely to School Day Report – 15 families took part. Will add to the school calendar for next year and use the stickers for children who walked to school.
- Book Fair Update – Monday 22nd – Friday 26th August Jane has invitations (A5 size) will need names printed on them. Will look into printing options in the Office. The Library Re-opening will be used to promote the Book Fair.
- Dan Petro – Will return to St Francis on the Monday 25th of July. Dan will visit classrooms and provide feedback to teachers. We are once again fortunate that Dan will be able to present a workshop/info session for parents at 6pm. He will cover same topic as last time and will allow plenty of time for parents to ask questions. Parents will be able to email questions before the day of the workshop or write their question down as they arrive. Members of the school community will plan to share a summary of the day and evening in the newsletter for all to read.
- Wodonga Council Community Grant Application – Dale will email details to the PFN. A lot of information is required regarding social engagement, estimated number of volunteers, hours of volunteers. Would be good to have a list of possible school projects and improvements. Will add to the next agenda – PFN Wish List for Grant Applications and items to fundraise for. Could discuss further at our next forum, on the 19th of August. Staff are considering what Sensory Items they could add to a Staff Wish List. Jennyne is investigating quotes for a shelter at the drop off lane.
- Parents Skills From Database – Within our school community we have an amazing collection of skilled parents. PFN will now look at how we make our database useable. Idea to include a set Agenda Item – Using our Parent Skill Set so we are regularly thinking about ways parents and friends can help – e.g.: sewing, helping with footy. Online Skill Set Form - Only one interest was able to be selected. Nat to review.
NB: School Volunteers will need to complete a Working with Children Police Check.
GENERAL BUSINESS:-
10. Kitchen Renovations – Paula has organised two quotes for doors to go on the kitchen cupboards in the Gathering Place kitchen. Quotes are very similar – B & B Joinery and David Hanckle.
ACTION: PFN would like to go with B&B Joinery quote - $1422.
ACTION: Jennyne and Nat will take this item to the School Improvement Budget.
Other possible future school improvements include a Flag Pole, Shelter and Covered Walkway.
- 2016 Wodonga Children’s Fair – Sunday 23rd October Will discuss further at next meeting. Planning considerations are – Vertical display boards, new school banners, need to purchase a copy of Paper Plane Instruction Book, aim to use Council Facebook page to promote school and stall and need to put a Save the Date in the newsletter early Term 3.
- Idea – Electronic Notice Board at Pick Up Lane – Amanda- Item to be added to our wish list. Added to next agenda.
- Idea – Training for School Councillors – Michelle – Thank you for passing on this information. General comments were that this particular type of training is more suited to the School Council Framework found in Government Schools.
Closing comments:-
· Zoe suggested a hot food day, hot dogs, during the footy finals.
· Jennyne commented on how everyday she is impressed with the number of parents helping and making valuable contributions to the school in so many different ways. Jennyne thanks everyone for a great Term 2.
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Next Meeting: - Thursday 4th August
Meeting closed: - 8:18pm
PFN is an open group and warmly welcomes all parents and friends to come along.
Please forward all ideas and comments to: -