FLATHEAD VALLEY COMMUNITY COLLEGE
BOARD OF TRUSTEES
Regular Board Meeting
Monday, May 19, 2014, 3:45 p.m.
Board Room - Blake Hall/SCA Building
A regular meeting of the Flathead Valley Community College Board of Trustees convened at 3:45 p.m., Monday, May 19, 2014, in the Board Room of Blake Hall/SCA 140/144.
I. CALL TO ORDER AND ROLL CALL
Chairperson Robert Nystuen called the meeting to order at 3:45 p.m. The following Board members were in attendance:
Mark Holston Thomas Harding Tom McElwain
Shannon Lund John Phelps
Also present were President Jane Karas and Monica Settles, Clerk of the District. Trustee Ralene Sliter was absent with prior Board approval.
A. Oath of Office
The Clerk of the District administered the “Oath of Office” to John Phelps, Robert Nystuen and Thomas Harding and requested their respective signature on the "Certificate of Election" forms.
II. CONSENT ITEMS - ACTION
A. Approval of the minutes of the Board of Trustees meeting on April 28, 2014 and the
Special Board Conference Call on May 9, 2014.
B. Recommendation that the Board of Trustees accept the Monthly Human Resources Report as submitted.
C. Next regular Board of Trustees meeting – June 23, 2014
D. CBA for Full Time Faculty
Tom McElwain moved that the Board of Trustees approve ITEMS A, B, C & D Under Section II, Consent Agenda-Action. Thomas Harding seconded the motion. The motion carried unanimously with six (6) "yes" votes.
III. COMMENTS
A. Students-
Ashley Olson, Student Government Business Manager, presented the Board with an update.
· Many of the student organizations are planning to have information tables at the New Student Orientations this summer.
· Business Professionals of America students earned third place in Small Business Management and third place in Ethics at the National Leadership Conference in Indianapolis, Indiana.
· Trivia for Intramurals took place each Wednesday in May. Basketball was completed the end of April. The Third Annual Softball Smash tournament with students vs. employees took place May 1. The students won for the third year. Capture the Flag was available on campus May 8. Some of the plans for outdoor recreation this summer include ziplining, horseback riding in Glacier National Park, fly fishing, rafting and kayaking.
· The Logger Sports Team completed another successful season.
· Theatre held the third biennial International 10 Minute Play Festival on May 9 and 10 in the black box theatre. The plays were selected from submissions from across the nation and the globe.
· Student Government’s results of the spring elections for the officers and sophomore senators include President: Amber Granzow; Vice-President: Roseanna Stanfield; Business Manager: Ashley Olson; Secretary: Katherine Champion; Sophomore Senators: Brandon Barthel, Tyler Dailey, Jeremiah McKessey and Michael Ryan Morgan. A Cinco de Mayo event with tacos was sponsored for the campus community on May 5. Our next Student Government meeting will be September 2 and all are invited to attend.
B. Faculty and Staff -None
C. Monthly Reports
1. Executive Staff Activities Report
The Board of Trustees thanked the Executive Staff for their informative reports. Trustee Thomas Harding noted that he was impressed with the amount of activity that happens on campus every month.
D. Commissioner of Higher Education Report-
Sue Jones, Director of Two-Year Mission Integration, presented the Board with an update from the Commissioner’s Office. It was noted that the Commissioner’s office will be providing an update at the upcoming Board of Regents meeting. The Board was updated on a dual enrollment proposal to revise Board of Regents Policy 730. The change would propose a temporary waiver of the nine graduate credits that secondary instructors need that teach dual enrollment credits. The hope is that this change would help get more secondary instructors involved in teaching dual-enrollment classes. The second item that the Board was updated on was a Memorandum of Understanding (MOU) that will be presented at the upcoming Board of Regents meeting. This particular MOU is through the dual-enrollment task force. The MOU is to show particulars of the relationships between the two year campuses and the high schools who are offering the dual-enrollment classes. The MOU will be a basis for establishing new dual-enrollment partnerships with partnering school districts. The Board was also updated on developmental education and a recommendation by the Developmental Education Task Force to allow students to take their developmental education courses in addition to their level one hundred required courses. The fourth item was the recommendation to revise the reporting policy as it relates to developmental education. This recommendation would have the Montana University System campuses report to the Commissioner’s Office once a year using prescribed metrics regarding the success and progression of developmental educational students. It would also require inclusion of what intervention strategies are being used for the students and to provide areas in which students may be failing in the developmental education sequence.
E. Public Comment-None
IV. COLLEGE ISSUES
A. Student Success: Service Learning/AmeriCorps
Wendy Jeschke, Coordinator, Service Learning, presented the Board with an update on Service Learning and AmeriCorps. It was noted that Service Learning provides an educational opportunity matching students with local community service projects. Students are required to participate in 15 hours of service in order to receive credit for their service. During the past year 246 students completed 4,412 hours of service in the local community. Some of the service that was completed included working with Volunteer Income Tax Assistance (VITA), Senior Institute, tutoring programs, Big Brothers Big Sisters, Violence Free Crisis Line/Abbie Shelter, Habitat for Humanity, Flathead Food Bank, the ASSIST Program and Seussville University. In addition to Service Learning, some students participate in AmeriCorps, Compact Service Corps. The Compact Service Corps (CSC) Program hosted by Campus Compact is a national service program that connects students with communities through meaningful service-learning, civic engagement and community service experiences. Students can count hours spent meeting community needs as part of an academic requirement toward earning an AmeriCorps Education Award. Currently 84 students are enrolled in the Compact Service Corps and have received $139,602 in education awards. Wendy noted that the percentage of FVCC students who engaged in academic service learning for the past year was approximately 10.6%.
B. Dashboard Indicators Update
Dr. Brad Eldredge, Executive Director, Institutional Research, Assessment and Planning, presented the Board with an update on the Voluntary Framework of Accountability (VFA) Data through the American Association of Community Colleges (AACC). Dr. Eldredge shared several important areas of assessment and measures as related to FVCC student success indicators. The Board was updated on how FVCC stands in comparison to its peers nationwide. The data collected and presented to the board is collected from community colleges for use by community colleges to help institutions gauge and define the most successful ways of serving a variety of students.
C. Campus Parking Lots Pavement Maintenance Project Bid Award
The college solicited and received four sealed bids for its campus pavement maintenance project. It is recommended the contract be awarded to the low bid which came in at $182,419.00 from AGC, Inc. of Kalispell. The four bids received were as follows:
Bids Received:
AGC $182,419.00
LHC $189,720.30
Knife River $221,122.00
T-Bend Construction $257,307.68
The bid includes the entire process of uupdating campus parking lots, to include paving and striping. Mark Holston moved that the Board approve the bid from AGC, Inc of Kalispell for $182,419.00, for the campus parking lots pavement maintenance project. Thomas Harding seconded the motion. With no further discussion, John Phelps called for the question. The motion carried unanimously with six (6) “yes” votes.
D. Board Policy, Chapter XIII, Sections 10, 20, 30 and 40-Review
The Board was presented with Board Policy, Chapter XIII, Sections 10, 20, 30 and 40 for review only. The policies were being presented with no suggested changes or revisions. The Board had no questions or recommended changes upon review of the presented policy. It will be noted in the history of the policy that the Board reviewed Chapter XIII, on May 19, 2014.
E. Board Meeting Schedule for Fiscal Year 2015
There were no questions asked or any discussion by Trustees following review of the Fiscal Year 2015 Schedule of Board of Trustees Meetings. Thomas Harding moved that the Board approve the Fiscal Year 2015 Schedule of Board of Trustee Meetings as presented. Tom McElwain seconded the motion. The motion carried unanimously with six (6) “yes” votes.
F. Trustees Events Calendar
Trustees reviewed the Board of Trustees Events Calendar included in the agenda. President Karas noted that the next Board of Trustees meeting is scheduled for Monday, June 23. The Board will have a retreat on June 4. Several staff will be attending the upcoming Board of Regents meeting in Havre, Wednesday, May 21-Friday, May 23.
G. President’s Update
President Karas updated the Board on several items:
· President Karas thanked Marlene Stoltz, for organizing another wonderful graduation ceremony. Although Marlene was unable to attend the graduation, her staff did a wonderful job running another outstanding graduation celebration.
· The President’s Donor Dinner was held on Thursday, May 15. President Karas presented Colleen Unterreiner with the Eagle Award during the evening. President Karas also thanked the community for their continued support of Flathead Valley Community College. The Foundation was able to give out over $500,000 worth of scholarships over the past year due to the amazing support of the community.
· The Fifth Annual Scholars Conference on Student Research was held on May 2. The event was attended by FVCC students in addition to students from Missoula and many area high school students. There was also great involvement by the community members who volunteered their time to judge the events. President Karas thanked Ivan Lorentzen and Christina Relyea for all their hard work in presenting another successful event.
· An Adjunct Faculty Appreciation Dinner was held on May 6. The event was a great opportunity to thank all credit and non-credit adjunct instructors for all their hard work.
· A K-12 partnership luncheon meeting was held on April 29. Local principals and superintendents were invited to participate in discussion on current and potential partnerships to better help serve students in relation to seamless education.
· The Flathead Education and Business Council met on April 30. The group looked at the future of education from a K-12 and higher education perspective and how changes can affect employers in the future.
V. REORGANIZATION OF BOARD OF TRUSTEES
Board Reorganization
A. Chairperson Nystuen called for the reorganization of the board of Trustees and opened the meeting to nominations for Chairperson of the Board. Tom McElwain moved that the Board of Trustees elect Robert Nystuen as Chairperson of the Board. Thomas Harding seconded the motion. With no other nominations, the motion to elect Robert Nystuen as Chairperson of the Board of Trustees carried with five (5) “yes” votes. Trustee Robert Nystuen abstained.
Chairperson Nystuen called for nominations for the position of Vice-Chairperson of the Board of Trustees. Mark Holston moved that the Board of Trustees elect John Phelps as Vice-Chairperson of the Board. Thomas Harding seconded the motion. With no other nominations, the motion to elect John Phelps for the position of Vice-Chairperson of the Board carried with five (5) “yes” votes. Trustee John Phelps abstained.
Vice-Chairperson Phelps called for nominations for the position of Secretary to the Board. Tom McElwain moved that the Board of Trustees elect Ralene Sliter for another term as Secretary to the Board. Thomas Harding seconded the motion. With no other nominations, the motion to elect Ralene Sliter as Secretary to the Board of Trustees carried with five (5) “yes” votes. Trustee Ralene Sliter abstained.
B. Appoint a Clerk of the District
Thomas Harding moved that the Board of Trustees reappoint Monica Settles as Clerk of the District. Ralene Sliter seconded the motion. With no other appointees, the motion carried unanimously with six (6) “yes” votes.
B. Election of Members to Board Committees
Chairperson Nystuen indicated the board has several committees to include the Personnel Committee, the Outreach Committee, the Finance and Audit Committee, the Facilities Overview Committee and the Election Recount Board. Following discussion, the Board Committees are as follows:
PERSONNEL COMMITTEE OUTREACH COMMITTEE
Mark Holston Tom McElwain
Tom McElwain Ralene Sliter
Thomas Harding Mark Holston
FINANCE AND AUDIT COMMITTEE FOUNDATION LIAISON
Shannon Lund Shannon Lund
Bob Nystuen
Tom Harding
FACILITY OVERVIEW COMMITTEE ELECTION RECOUNT BOARD
Shannon Lund Shannon Lund
Tom McElwain Tom McElwain
John M. Phelps Mark Holston
VI. ADJOURNMENT
With no further discussion, the meeting was adjourned at 4:45 p.m.
ms
______
Robert Nystuen, Chairperson of the Board
______
Ralene Sliter, Secretary to the Board
1