Workshop in BelfastApril7th to 11th 2014
N.B. Remember to keep your boarding passes / original travel documents, and receipts.
Meeting place:The Boardroom, University of Ulster, Belfast Campus, York Street, Belfast, BT151ED
Main items for the workshop are:
- Project progress overview
- Evaluation of pilot courses
- Walkthrough of project outcomes
- Dissemination and exploitation activities
- Quality control and monitoring
Please bring a laptop computer and iPad. The meeting room will have plenty of sockets in the floor, please bring your own adaptors.
Agenda
N.B. The schedules are only indicative as the agendashould be flexibleand other items may be included. Where needed / possible we may also break into groups.
During the workshop and meeting Lajla and Jørgen will have consultations with each team to walk through the budget spent and estimate of future spending. Remember the EC rule: No document no pay.
April7thMonday
Arrival of teams during the day/night
April 8th Tuesday
10.00 Welcome by Caoimhín and Kent
10.20Presentation of the participants (we will probably meet new best friends:-)
10.50 Walkthrough of the workshop agenda items (Kent)
11.30Each team presents their activities since the Evora workshop /project status
13.00Lunch
14.00Walkthrough of information needed for the Final Report (content part): Kent
19.00* Dinner @ The Potted Hen, assemble at the University (outside Santander).
April 9th Wednesday
10.00Financial management and financial documentation needed for the Final Report (also in case of an audit): Lajla Pedersen and JørgenSeeberg
11.00 Individual consultations with each team regarding the financial documentation expenditure, eligibility of costs occurred etc.:Lajla Pedersen and JørgenSeeberg
13.00 * Lunch
14.00Evaluation of pilot courses and lessons learned
15.00Each team presents the plans for the final courses, remember the target numbers of teachers (80 per partner).
19.00* Dinner @ Robinson and Cleaver, assemble at the University (outside Santander).
April 10th Thursday
10.00Quality Management, check on milestones met. Quality control of achievements.Feedback to the partnership from the external evaluator. (Angelica): Kent
12.00Sustainability of the outcomes. Proposals for ensuring the future exploitation of the TOOLS results: Rasa
13.00 Lunch
14.00Compilation of a list of national and international dissemination events or methods that will be implemented in the partner countries to ensure a cross country dissemination and impact on target groups: Rasa
15.00Summary of the Project plan, responsibilities, and agreed meeting schedule.
16.00Meeting evaluation (based on evaluation forms)
19.00* Dinner @ House of Zen, assemble at the University (outside Santander).
April 11th Friday
Departure and travel.
* Please note that meals, drinks etc. due to the EU regulations set out in the financial handbook have to be paid by each participant / national team (the cost is of course covered by the per diem).
Appendix
Workflow description (from the application)
The last twelve months of the project is dedicated the exploitation phase. Teachers from outside the partnership will attend CALL development and methodology courses and start using the online development system and employ the outcomes with their students. Only minor improvements are expected in the remaining project period, but the direct contact in the exploitation phase to the target groups will be used to ask for feedback, and whenever relevant will result in improvements.
Quality indicator (after 30 months): The online system is state of the art. A minimum of 56 courses has been run across the partnership and 200 learning units (40 made during courses) have been produced.
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