NES

OPERATIONS MANUAL

TABLE OF CONTENTS

Allocation 3-6

Picking 7

Receiving 8-16

Billing 17-20

ALLOCATION

To allocate order first click on the number in Unallocated

Now you will click on Allocate

NES is always include zone A and exclude zone C

Now click Submit

These orders will now go into one of two categories

  • Held Short
  • This means you are out of one or more items for an order
  • Leave these in held short until you hear from the NES rep
  • Ready to Wave
  • This means the orders are ready to be picked

Now click on the number in the Ready to Wave category

Now click on Wave

Now enter you printer number and click submit

Picking

You will grab several pick tickets and place them on one of the picking carts

Now go to the first location on the tickets

  • You will check each ticket to each location and grab the necessary books you need for each order

Once you are done full filling each ticket you need to grab a hand held and log in under your ID

Select #4 for Picking

Then #5 for One Scan Picking

Now go down the line and scan each ticket

After your orders are scanned go to the printer for your packslips and place the correct packslip with the correct order

The next is to pack out the order

The packer will take an order off the cart and place the books on the packing table

As they place each book in the box they will check the last four digits of the ISBN on the back to the last four on the pick ticket on mark that book off

Once this is done for each book on the order they will close the box and place the pick ticket on the box

Receiving

These inbound shipment will come in UPS Ground or on LTL’s

The representative from NES will enter each PO into the system

Once you open the list of PO’s in Accellos click on the first PO entered

Once this is opened you will need to put this into a spread sheet

Under PO Details click the green Excel icon to do this

Delete columns A & B

Save this as your master receiving sheet for the new quarter

You will now repeat the process above for the next PO on the list

Instead of saving this sheet you will need to select the cells for the PO

Now copy and past this to your master sheet and hit save

Now repeat this process with the remaining PO’s entered until you have them all on your master sheet

Below is a sample of a master sheet once it is finished

PO# / Product / Description / Ordered / Received / Location
PO1115 / TXT3638464 / Manual of IV Therapeutics 6e / 256 / 256 / 1NN29B
PO1116 / TXT3100014 / Foundations of Adult Health Nursing 7e / 446 / 446 / 1NN02
PO1116 / TXT3187411 / Mosby's Pocket Guide Basic Skills 8e / 350 / 350 / 1NN22A
PO1116 / TXT3089203 / Mosby's Guide to Nursing Diagnosis 4e / 277 / 277 / 1NN15B
PO1116 / TXT5703791 / Review for NCLEX-PN 5e / 287 / 287 / 1NN05
PO1116 / TXT3074032 / Mosby's Dictionary 9e / 389 / 389 / 1NN01
PO1116 / TXT5703357 / Success in practical/vocational Nurs 7e / 450 / 450 / 1NN13A
PO1116 / TXT5751068 / Evolve Rem Comp Rvw NCLEX-PN, 4e / 216 / 216 / 1NN17A
PO1116 / TXT3185790 / Psychiatric Nursing 7e / 250 / 250 / 1NN16B
PO1116 / TXT3083478 / Williams' Bas. Nutr. & Diet Therapy 14e / 204 / 204 / 1NN23A
PO1116 / TXT3085496 / NrsingDiagHndbk:Guide to Plan Care 10e / 128 / 128 / 1NN22B
PO1116 / TXT5702701 / Prof Nursing Concepts & Challenges 7e / 156 / 156 / 1NN20A
PO1116 / TXT3113434 / PrioritizationDelegation&Assignment 3e / 175 / 175 / 1NN19A
PO1116 / TXT5772339 / Pharm: Nurs Process Approach 8e w SG / 151 / 151 / 1EE85
PO1116 / TXT5733903 / Strategies Tech Appr. to Thinking 5e / 103 / 103 / 1NN25B
PO1116 / TXT3221924 / Found. Psych MntlHlthNurs 7e / 94 / 94 / 1NN27B

Note there is a column for Ordered and Received

As you get pallets and UPS shipments in you need to separate these on separate pallets according to the last four digits of their ISBN number

  • The last four of the ISBN will match the last four of the product numbers on your sheet

Once you have everything separated you are ready to count them and find their locations

As you count an item you will put your count in the Received column on your master sheet

Once you have a complete item you will then highlight your count in yellow

Once you have all your counts you will need to look up a location for each item

  • You can do this by going back into Accellos and opening up that PO
  • Click on each item to see the location
  • Now copy and paste the location in the Location column on your master sheet

Once you have all the books for a PO you can start receiving in the system

Log in under your assigned ID

At the next screen just press Enter

Now enter NES for your client of choice and press Eneter

Now press 2 for Receiving

Then 1 for Regular

Enter your PO number and press Enter

Double check you have entered the correct PO and press Y for yes then Enter

  • Then F2 to begin
  • Now you will need to enter your first item
  • Press F4 to see a list of items on the PO
  • Start with item #1
  • Press 1 and then Enter
  • The above screen is asking for the pack size of the items
  • This is ALWAYS 1 then press Enter
  • Now you will need to enter the number of units you have for this item
  • In this case I only have 28 of the 100 I am supposed to have
  • If this happens then the hand held will ask you to confirm you are receiving this item short
  • Hit Y and then Enter
  • Now it will ask you for case labels
  • All you need to do here is hit Enter to skip
  • Now scan the BIN location you are placing this item into
  • Now just confirm the number of pieces you have received for this item
  • Now repeat this process until all items have been received
  • Once you finish press F9 to complete the PO
  • You will need to keep the time you have into receiving on a daily basis for billing

Billing

  • The first thing you will need to do is open up the billing file from the previous week
  • Now you need to change the date under Week Ending to the last day of the week you are billing for
  • After you do this you will need to Save As and change the name on the file to match your week ending date
  • Next go to Accellos and click Reports, then Reports, then Shipping, now Uploaded Shipments and put in the dates you are billing for
  • After you click Go you will need to put these into a spreadsheet
  • In the upper left corner is the green icon for this
  • Once this is in a spreadsheet you can delete columns B, G, H, and I
  • Next highlight the number of packslips and total units
  • Now border the whole thing in and copy and paste this over your shipping history on your current billing tab
  • On the Handling tab you will fill in the number of packslips and units
  • If you have any receiving you need to add the total hours you had that week to the receiving section on the Handling page
  • If you have any returns you will need to add these into the Returns section on the Handling page
  • Now click on the Storage Supplies tab at the bottom and enter the number of orders in line D4
  • After that click on the Supplies Backup tab at the bottom
  • Now enter the number of orders on lines G8, G31, G43, G44
  • Now hit save and you are complete

WHSE-135 Rev. 4/23/20151 of 20