1


I acknowledge that we are meeting on the traditional country of the Aboriginal people of Australia and pay respect to Elders past and present. I recognise and respect their cultural heritage, beliefs and relationship with the land.

Date: 13/03/2017

Time: 6.08pm

Venue:Council Room

Councillors:

Guild President : Louis Williams +
Education Vice President : Julian Hasleby +
General Secretary : Carmel Hooshmand +
Disability Representative : Donna Gatt +
Queer Representative : Cody Lam -
Indigenous Representative : Jordan Barham-Shepherd +
Women’s Representative : Bronte Evans +
External Representative : Josh Boardman -
Sustainability Representative : Kendal Lynch –
Murdoch International Association : Kombo Mash +
Murdoch Post-Graduate Association : VACANT
Ordinary Guild Councillors
Ordinary Guild Councillor 1) : Lilli Vos +
Ordinary Guild Councillor 2) : Dean Wicken +
Ordinary Guild Councillor 3) : Penny Kent -
Ordinary Guild Councillor 4) : Rueben Schneider +
Ordinary Guild Councillor 5) : Kyle Williams +
Ordinary Guild Councillor 6) : Brice Gower +

Apologies:
Cody Lam
JulianHasleby
Penny Kent
Kendal Lynch
Josh Boardman

Absent without Apologies:

Observers:
Mitchell H

Minutes:
Meeting open 6.05pm

Minutes

Jan and Feb and March will be approved via circular.

Noted that circular motions to pass Jan and Feb did not have sufficient reply.

Monthly reports will be submitted online.

MISA Representative arrives 6.12pm

Proposal of performance appraisals on Exec Committee.

MISA Representative wishes for forward the motion that the Executive committee had performance appraisals done.

Key discussion points:

  • The purpose would be to increase efficiency.
  • This would be almost impossible to implement as it might require changes to our contract and EBA.
  • KPI’s in elected positions are difficult to define.
  • A stronger focus on monthly reports would help council keep one another in check.
  • Suggestion for itemised pay system (itemised time sheets) instead.
  • Suggestion for itemised time-sheets to be made public.
  • Some councillors voice concerns of the legality or necessity of making documents public.
  • Council moves to votes

Motion 6.1
OGC-2 forwards
“Council moves that we investigate with plans to implement itemized timesheets for the positions of President, EVP and General Secretary”
Seconded by President
12 councillors present.
7 In Favour
4 Against
1 Abstention
Passed.

Motion 6.2
OGC-2 Forwards
“Council moves that said time sheets are made public.”
Seconded by President
12 councillors present
5 In Favour
6 Against
1 abstention
Failed

JulianHalesby leaves 6.57

Changes to council

The previous MUPSA Rep Alexander Drane has stepped down from council owing to personal time constraints. He has handed in resignation and sends best wishes to council.

Ordinary Councillor JarradBouckaert has also resigned and also forwards best wishes to council.

Candidate for Mandurah Representative Adam King has expressed his enthusiasm for the role. He has provided 29 signatures.

Candidate is not present at meeting, and council determines if he should be voted in before we meet him.

Motion 6.3
Indigenous Representative moves:
“Council co-opt in the candidate for Mandurah Representative conditional to his meeting with the Exec team and other councillors to determine suitability”
11 Present
11 In favour
0 Against
0 Abstentions

Ideas for student engagement

OGC-4 forwards ideas for student engagement

  • Using a page in the Metior to promote Guild services for students
  • Spending more time on bush court giving away small novelties. Improves our visibility.
  • Possibly a day for clubs to have an exhibition day where they can promote themselves and what their club does.
  • Introduce a barber on campus, a weekly stall on bush court for market day and offer cheap hair-cuts

Ideas will be forwarded to relevant teams and we will look at the financing requirements and logistics.

Disability representative forwards the idea of introducing lockers for disabled students.

Metior Editor

The new Metior Editor so far has been doing really well, council is encouraged to meet her.

ASA Conference

The student executive team is attending a conference in Brisbane for student leaders. It is a competitor to NUS and not politically driven. It will be a good way for the Guild to explore another option to student unions. Cost’s for this have come out of executive pool money and not council pool.

Indigenous representative requests explanation from General Secretary as to the lateness of minutes.

General Secretary explains personal matters which impact work, as well as the difficult to have minutes approved via circular which holds them up.

Council discusses issues with presentation of minutes and their disapproval of late minutes.

Motion 6.4
Indigenous Representative moves that:
“The general secretary is issued a formal warning regarding delayed minutes”
10 Councillors Present
8 In Favour
2 Against
Passed
Meeting shut at 8.17pm