BEAP PROJECT PLAN
base id
base name
LOCATION & STATE

Page 1 of 10

TABLE OF CONTENTS

INTRODUCTION
Background
References
Purpose and scope of plan
SCOPE OF SERVICES
Extent of Condition Capacity Compliance Assessment
Responsibilities of BEAP Team at Base Level
Deliverables
Scheduling & Programming
Risk Management
HEALTH SAFETY & ENVIRONMENT
Health Safety
Environment
MANAGEMENT & CONTROL OF INFORMATION
Introduction
Protocols
Defence Restricted Network (DRN) Access
Data / Source Register
Information Transmittal
Requests for Information Register
PROJECT CLOSURE
Appendices
Appendix A / Project Schedule for Site (Gantt Chart)
Appendix B / Stakeholder Register
Appendix C / Safe Work Method Statement (SWMS)
Appendix D / Engineering Services Data Source Register
Appendix E / Document Transmittal
Appendix F / Request for Information (RFI) Register

INTRODUCTION

Background

  1. Introduce the Project Plan
  2. Introduce the Commonwealth Representatives
  3. Introduce Consultant’s project management team

References

  1. State the primary references use for development of this plan. Typically
  • RFP Brief
  • Consultant’s DCAP
  • DEQMS process

Purpose and scope of this plan

  1. Describe the purpose and scope of this project plan.
  2. Describe the document hierarchy and revision control procedures.

SCOPE OF SERVICES

Extent of the BEAP (Current Condition, Capacity & Compliance Assessments)

  1. Confirm the range of infrastructure engineering services which must be assessed at each base
  2. Describe the extent of each infrastructure service to be assessedin the project.
  3. Describe the geographic extent applying to the project

Responsibilities of Consultant’s Team at Base Level

  1. Describe the responsibilities of the Consultant’s Team Members as applicable to the site.
  2. In addition, as an overriding responsibility, all team members are to comply with References A & B. Reference A (the Brief) has primacy over any perceived ambiguity between these three references.

Table 1 – Consultant’s Team Responsibilities

Team Member(s) / Responsibilities
Project Management Team: /
  • Describe each team members Key Responsibilities

Base Site Lead /
  • Describe each team members Key Responsibilities

Technical Assessment Team /
  • Describe each team members Key Responsibilities

Deliverables

  1. Describe the deliverables and associated coordinating information

Table 2 – Deliverables applicable to Base

Activity / Milestone / Deliverables / Coordinating Details
1. Investigation and Analysis /
  • Describe each Deliverable for Phase 1 of the project
/
  • Input Key Dates

2. Physical Investigations /
  • Describe each Deliverable for Phase 2 of the project
/
  • Input Key Dates

3. Consolidation of CCC reports/Final Report /
  • CCC Reports:
  • Value For Money (VFM) Review. Support PgM team as required.
/
  • Input Key Dates

Scheduling & Programming

  1. Nominate the milestone dates and other coordinating information are provided in the Schedule in Appendix A.

Risk Management

  1. Describe how the consultant will provide proactive risk management throughout the BEA program; with risk analysis, reporting and mitigation activities targeting the following:
  2. Project Risk Management. Risks to the BEAP project will be recorded in a central Risk Register, and managed as an ongoing key responsibility of the Consultant’s Project Management team. Base stakeholders may obtain a copy and review the Program Risk Register at any given time through liaison with the Commonwealth Representative.
  3. Base Infrastructure Risks Reporting. Risks associated with each engineering infrastructure type at each base will be identified and analysed by AC Consultant as an important consultancy deliverable. Risks will be considered in each of the categories typically identified by DSG’s PRT tool (i.e. including capability, financial, environmental, OH&S, and reputation). These risks will be reported on at each of the three milestones, including an initial assessment at the desktop study milestone, with greater resolution following the physical investigations and subsequently consolidation milestones. Base stakeholders will be provided a copy of the risk reports on each infrastructure type in the consultancy reports associated with each milestone.

HEALTH, SAFETY & ENVIRONMENT

Health and safety

  1. Describe how Health and Safety will be managed during the project.
  2. The following general activities are expected to be undertaken
  • Office-based, desktop studies
  • Travelling to site
  • Site-based inspections, including working in controlled/uncontrolled areas on site
  1. A review of potential hazardous activities as applicable to this project includes, during the physical investigation phase:
  • Working in confined spaces or underground
  • Working in the vicinity of construction equipment
  • Site investigations including geotechnical and survey
  • Site specific security, travel or health and safety risks
  • Potential exposure to heat/cold/hazardous materials/contaminants
  • <Note SEMP which will need to be prepared for Physical Investigations Phase>.
  1. Describe the responsibility levels for managing Health & Safety at Project and Site Levels. This includes any sub-contractors (which may be engaged).
  2. Includes full adherence to Base safety protocols, preparation of safety planning documentation for the discovery & desktop phase in addition to the physical investigation stage (to be completed during the desktop stage) and maintenance of Safe Work Method Statements (SWMSs) appropriate to the activities being undertaken.
  3. Contamination

Environment

  1. Describe how Environmental matters will be managed. This is a minor activity during the discovery & desktop phase but requires planning and adherence to protocols for physical investigations.
  2. Note responsibilities for preparing and complying with SEMP, in addition to noting how the Base Environment Clearance Certificate will be obtained and managed.

MANAGEMENT & CONTROL OF INFORMATION

Introduction

  1. Introduce managing and processing official information as a central activity within the BEAP.

Protocols

  1. Describe how the consultant intends to maintain Defence strict protocols on managing official information. For each situation
  • Defence Restricted Network (DRN) Access protocols
  • Data / Source Register
  • Information Transmittal
  • Requests for Information Register

PROJECT CLOSURE

  1. Describe the project close out process

APPENDIXES:

Appendix A

Project Schedule (Gantt Chart)

Appendix B

Stakeholder Register

Appendix C

Safe Work Method Statement (SWMS)

Appendix D

Engineering Services Data Source Register

Appendix E

Document Transmittal

Appendix F

Request for Information (RFI) Register

Page 1 of 10