TENDER FORMAT
TENDER FOR THE AWARD OF COMPREHENSIVE ANNUAL CONTRACT SERVICE/REPAIR/MAINTENANCE OF CCTV SYSTEMS INSTALLED AT LICENSING BRANCH, P.S. DEFENCE COLONY, NEW DELHI
1. NAME OF THE FIRM ______
______
2. CORRESPONDENCE ADDRESS WITH ______
TELEPHONE AND FAX NO.
______
3. LOCAL ADDRESS WITH TELEPHONE ______
AND FAX NO.
______
4. APPLICATION FEE DETAIL ______
5. EARNEST MONEY DETAIL ______
6. COPY OF SERVICE TAX REGISTRATION ______
CERTIFICATE
7. COPY OF SALES TAX/VAT REGISTRATION ______
CERTIFICATE
8. COPY OF LATEST SERVICE TAX ______
CLEARANCE/TAX DEPOSIT RECEIPT.
9. UNDERTAKING AS PER CLAUSE NO. 13 ______
10. DOCUMENTS OF PAST PERFORMANCE FOR
LAST THREE YEARS ATTACHED OR NOT ______
11. LIST OF OWNERS/PARTNERS AND ______
CERTIFICATE REG. BLACKLISTING
& CRIMINAL CASE ATTACHED OR NOT
12. COPY OF TERMS & CONDITIONS ______
DULY SIGNED
______
13. ANY OTHER RELEVANT INFORMATION
SIGNATURE OF THE TENDERER
WITH STAMP
TERMS AND CONDITIONS
Sealed tenders are invited by the undersigned from manufacturer/ authorized firms for the award of comprehensive annual contract for service/repair/maintenance of CCTV Systems installed at Licensing Branch, Police Station Defence Colony, New Delhi through Regd. post or these can be put personally in the sealed tender box kept in the reception room of Prov. & Logistis Unit, 5, Rajpur Road, Delhi-54 on the following terms and conditions: -
1. Separate envelope should be used for TECHNICAL BID as well as for PRICE BID. The Word TECHNICAL BID/PRICE BID FOR THE AWARD OF COMPREHENSIVE ANNUAL CONTRACT FOR SERVICE/REPAIR/MAINTENANCE OF CCTV SYSTEM INSTALLED AT LICENSING BRANCH, POLICE STATION DEFENCE COLONY, NEW DELHI DUE TO OPEN ON 25.7.2008 AT 11.30 AM shall be prominently marked on the top of each envelope.
2. The tenders should reach this office by 11.00 AM ON 25.7.2008.
3. The TECHNICAL BIDS WILL BE OPENED first on 25.7.2008 at 11.30 AM and the PRICE BID will be opened only after scrutiny of technical bid. The price bids of those firms will be opened who will qualify in the technical bid.
4. No tender will be accepted by hand and tenders received late will not be entertained.
5. Incomplete or conditional tenders will not be entertained.
6. The tendering firm will have to submit application fee @ Rs.200/- in the shape of Demand Draft in favour of DCP/P&L at the time of submission of tender. In case the firm fails to attach the draft of application fee, the tender shall be rejected
7. The tenders of those firms will be considered who will deposit Rs. 5000/- (Rupees five thousand only) as Earnest Money in the shape of A/c Payee Demand Draft/FDR/Bank Guarantee/Bankers Cheque from a Commercial Bank in favour of DCP/Prov. & Logistics, 5, Rajpur Road, Delhi-110054 payable at Delhi. No tender will be accepted without requisite E.M.D. The firms registered with Central Purchase Organization/NSIC for the said services are exempted from EMD but they shall have to submit copy of the valid registration certificate
8. The firm whose tender is accepted will have to deposit Security Money @ 8% of the total tendering amount in the shape of A/c Payee Demand Draft/FDR/Bank Guarantee/ from a Commercial Bank in favour of DCP/Prov. & Logistics, Delhi payable at Delhi on demand within 5 days from the acceptance of the tender or on receipt of demand failing which earnest money will be forfeited and contract will be cancelled.
9. The firm whose tender is accepted will have to deposit a stamp paper of Rs.100/- for signing the agreement.
10. The firm should be registered under VAT/Sales Tax/Service Tax. Copy of Registration Certificate alongwith Latest Tax Clearance Certificate/Tax deposit receipt should be attached alongwith the tender.
11. Sales Tax/VAT Registration certificate along with TIN No. should also be attached along with the tender.
12. The tendering firm will have to deposit the papers of Past Performance for the last three years, if any.
13. The tendering firm should also have to submit an Undertaking stating therein that they will be responsible for the service/repair/maintenance and genuine spare parts of CCTV Camera System.
14. The firm can visit the Licensing Branch, Police Station Defence Colony, New Delhi to acquaint themselves about the CCTV System installed.
15. The firms will have to quote the rates per unit clearly without any cutting/overwriting and give the rates inclusive of all Taxes for comprehensive service/repair/maintenance of CCTV Camera System installed in Licensing Branch, Police Station Defence Colony, New Delhi as per details mentioned at Annexure-A.
16. The firm(s) whose rates will be accepted shall have to attend the complaints of CCTV Camera Systems received from Addl. Commissioner of Police, Licensing, Delhi immediately either lodged with the firm in writing or on telephone or in person.
17. The contractual firm will be bound for repairs of CCTV Camera System within 24 hours and major repairs within a reasonable time (maximum 2 days) after receipt of information/complaint failing which the System/equipment will be got repaired from other sources/firms and amount spent thereof will be recovered from the contractual firm. Before removing CCTV Camera System for major repairs, the firm will have to provide a standby System, which must be in perfect working order.
18. In case of any lapse/default in honouring the terms and conditions of the tender, the Earnest/Security money is liable to be forfeited and necessary action will also be taken against the firm including blacklisting it.
19. For any instance of sub-standard repair/replacement of spare parts of CCTV Camera System by the contractual firm may lead to the cancellation of the contract and Security Money of the said contractual firm will be forfeited.
20. The firm whose tender will be accepted shall not be entitled to refund of Security Money unless the terms and condition of the contract have been fully carried out upto the satisfaction of Addl. Commissioner of Police, Licensing, Delhi.
21. The old parts will be the property of Delhi Police after replacement with the new parts.
22. That the period of contract could be extended on the same rates and terms and conditions, with the approval of competent authority.
23. No advance payment will be made
24. No request for increase in the rates will be entertained during the period of contract.
25. The bills for service/repair/maintenance and spare parts of CCTV Camera System will be submitted by the contractual firm direct to the Addl. Commissioner of Police, Licensing, Delhi for payment. The payment will be made on quarterly basis.
26. The Purchase Committee reserves the right to reject any tenders.
27. The Purchase Committee, in order to satisfy itself can order a spot enquiry to verify soundness, capability and viability and to check the workshop of the firms.
28. The Purchase Committee also reserves the right to relax any terms and condition in the public interest, with the approval of competent authority.
29. A copy of the terms and conditions duly signed by the tenderer in token of having understood and agreed to the same should be attached along with the tender.
30. All the firms participating in the Tender must submit a list of their owners/partners, etc. along with their contact telephone Nos. and a Certificate to the effect that the firm is neither blacklisted by any Govt. Department nor any Criminal Case is registered against the firm or its owner or partners anywhere in India.
31. The required documents should be properly paged and indexed and the requisite information should be highlighted also.
32. Only authorized representatives will be allowed to attend the meeting of Purchase Committee. They should also bring letter head of the firm and any decision/negotiation taken by them would be accepted by firms.
33. In case any difference arises between the firm and department, the firm can be called for negotiation on table to patch up the matter amicably prior to approaching the court of law.
34. All disputes are subject to the jurisdiction of courts in the National Capital Territory of Delhi.
NOTE: -
THE FOLLOWING DOCUMENTS SHOULD BE SUBMITTED WITH THE ENVELOPE MARKED AS TECHNICAL BID: -
1. APPLICATION FEE @ Rs.200/- IN THE SHAPE OF BANK DRAFT IN FAVOUR OF DCP/P&L.
2. EARNEST MONEY OF Rs. 5,000/- PLEDGED IN FAVOUR OF DCP/P&L.
3. COPY OF SERVICE TAX REGISTRATION CERTIFICATE
4. LATEST SERVICE TAX CLEARANCE CERTIFICATE/ TAX DEPOSIT RECEIPT.
5. SALES TAX/VAT REGISTRATION CERTIFICATE ALONGWITH TIN NO.
6. UNDERTAKING FROM THE TENDERING FIRM AS PER CLAUSE NO. 13.
7. LIST OF OWNERS/PARTNERS AND CERTIFICATE REG. BLACKLISTING & CRIMINAL CASE ATTACHED OR NOT.
8. DOCUMENTS RELATING TO PAST PERFORMANCE FOR THE LAST THREE YEARS, IF ANY.
9. COPY OF TERMS AND CONDITIONS DULY SIGNED WITH SEAL OF THE FIRM, IN TOKEN OF ACCEPTANCE OF TERMS AND CONDITIONS.
10. OTHER RELEVANT IMPORTANT INFORMATION
B) PRICE BID SHALL CONTAIN PRICE ONLY AND NO OTHER DOCUMENTS SHALL BE ENCLOSED WITH THE PRICE BID. THE PRICE BIDS SHOULD BE DULY SIGNED, DATED AND SEAL AFFIXED (ANNEXURE-“B”).
Sd/-
DEPUTY COMMISSIONER OF POLICE:
PROV. & LOGISTICS: DELHI.
SIGN OF TENDERER-______
NAME IN BLOCK LETTERS______
ADDRESS OF THE FIRM______
ANNEXURE-A
DETAILS OF CCTV CAMERA SYSTEM
SL.NO. / Description / Quantity (in Nos.) / CONDITION1. / CCTV Cameras with make & model / LTC 0455, Philips Bosch with lens LTC-3364-31, Philips/Bosch with lens LTC-3364-31 Phillips/Bosch / 05 / All working (except one Dome PTZ Camera)
Indoor Dome Fixed PTZ Color Camera Day/night G3 ADPW5CW
Phillips/Bosch- 3 Nos. / 03
2. / Monitor with make and model / Color monitor 21” LTC 2821/90 Phillips/Bosch / 02 / All working condition
Color monitor 14” LTC 2814 Phillips play back – / 01
3. / No. of servers with make, model capacity / 16 channel Digital Multiplexer-cum-recording system-DVR 16E1161 Phillips/Bosch with DVD-writer. / -
ANNEXURE-B
PRICE SCHEDULE PROFORMA
SL.NO. / Description / Rates per unit inclusive of all taxes1. / CCTV Cameras with make & model / LTC 0455, Philips Bosch with lens LTC-3364-31, Philips/Bosch with lens LTC-3364-31 Phillips/Bosch
Indoor Dome Fixed PTZ Color Camera Day/night G3 ADPW5CW
Phillips/Bosch- 3 Nos.
2. / Monitor with make and model / Color monitor 21” LTC 2821/90 Phillips/Bosch
Color monitor 14” LTC 2814 Phillips play back –
3. / No. of servers with make, model capacity / 16 channel Digital Multiplexer-cum-recording system-DVR 16E1161 Phillips/Bosch with DVD-writer.
(Signature and seal of Bidder)
Dated:
- 6 - CCTV Lic. Br.