confidential
STATE INFORMATION TECHNOLOGY AGENCY (SOC) LTD
Registration number 1999/001899/07
REQUEST FOR PRICE QUOTATIONS
RFQ number: / RFQ 1630-AH-2017Closing date: / 08 September 2017
Closing time: / 11:00AM
RFQ validity period: / 60 days (commencing from the RFQ Closing Date)
Important < if applicable>: / A NON-COMPULSORY/COMPULSORY BRIEFING SESSION WILL BE HELD AS FOLLOWS:
DATE: N/A
TIME: N/A
VENUE: N/A
RFQ Description: / Request for furniture removal from Centurion, Gauteng to Pietermaritzburg Kwazulu Natal.
RFQ responses may be submitted to:
Price Quotations in this regard shall only be accepted if they have been submitted to the correct email address before or on the closing date and stipulated time.
Bidders must acknowledge receipt of this RFQ and send it to .
PROSPECTIVE SUPPLIERS / SERVICE PROVIDERS MUST REGISTER ON NATIONAL TREASURY’S CENTRAL SUPPLIER DATABASE (CSD)
Contents /SECTION A: Supplier Information 3
SECTION B: Terms and Conditions of RFQ & Response Format 5
SECTION C: PRICE 6
SECTION D: Preferential Procurement Claim form SBD 6.1 7
SECTION E: Declaration Of Interest SBD 4 14
SECTION F: Declaration of Bidder’s past SCM practices SBD 8 19
SECTION G: Certificate of Independent Bid Determination SBD 9 21
SECTION A
SUPPLIER INFORMATION
The following information must be furnishedInformation of the Bidder
Name of the prime bidderCompany Registration number
Date of registration
VAT registration number
Supplier size type (Large / QSE / EME)
Last financial year revenue (R)
Financial year end date
First time business with SITA (Y/N)
Number of existing running contract and total value
Total number of employee
Head office physical address
Head office postal address
Contact person (for this bid)
Telephone number
Fax number
E-mail address
Postal address (if different from Head Office address)
Physical address (if different from Head Office address)
1.3 Entity directorship
No. / Director name / Identity number1.
2.
3.
4.
5.
6.
1.4 Entity ownership
Ownership category / % of ownership /Black or historically disadvantage individual owned
Black women owned
Black youth owned
People living with disability
Military veteran
Other ownership
Total (100%)
1.5 Central Supplier Database (CSD) Requirements
It is a requirement that all Suppliers / Service Providers must be registered on the CSD at National Treasury prior to submitting their response to the RFQ. The following information together with the CSD Registration Report (not CSD Registration Summary Report) must be provided as confirmation of registration on the CSD:
Description / NumberUnique registration reference number
Supplier number
I certify that the information furnished on this form is true and correct.
I further accept that, in addition to cancellation of a contract, action may be taken against me should this declaration prove to be false.
______
Name of Supplier / Service Provider (duly authorised)
______
Signature of Supplier / Service Provider
______
Date
______
Capacity under which this RFQ is signed
SECTION B
1. Terms and conditions of Request for Quotation (RFQ)
1.1 This document may contain confidential information that is the property of SITA (SOC) Ltd and the Client.
1.2 No part of the contents may be used, copied, disclosed or conveyed in whole or in part to any party in any manner whatsoever other than for preparing a proposal in response to this Bid, without prior written permission from SITA (SOC) Ltd and the Client.
1.3 All copyright and intellectual property herein vests with SITA (SOC) Ltd and its Client.
1.4 Late and incomplete submissions will not be accepted.
1.5 No services must be rendered or goods delivered before an official SITA Purchase Order form has been received.
1.6 This RFQ will be evaluated in terms of the 80/20 preference point system prescribed by the Preferential Procurement Regulations, 2017.
1.7 Bidders are required to register on the Central Supplier Database at www.csd.gov.za.
1.8 All questions regarding this RFQ must be forwarded to within 24 hours after the RFQ has been issued.
1.9 Any bidder who has reasons to believe that the RFQ specification is based on a specific brand must inform SITA two (2) days before RFQ closing date.
2. Response format
2.1 Bidders shall submit response in accordance with the response format specified below. Failure to do so shall result rejecting vendor’s response. No referrals may be made to comment. Failure to comply shall result in the vendor being penalised.
2.2 Response Index:
2.2.1 Section A: Supplier Information
2.2.2 Section B: Terms and Conditions
2.2.3 Section C: Price
2.2.4 Section D: Preferential Procurement Claim form and the certified copy of the B-BBEE Status Level Verification Certificate or Sworn Affidavit if QSE and EME (SBD 6.1).
2.2.5 Section E: Declaration of Interest (SBD 4)
2.2.6 Section F: Declaration of Supplier’s Past SCM Practices (SBD8)
2.2.7 Section G: Certificate of Independent Bid Determination (SBD 9)
2.2.8 Section H: CSD Registration Report
SECTION C: PRICE
INSTRUCTION TO BIDDERS
1. The cost of delivery, labour etc. must be included in this proposal.
2. Bidders must keep all items listed below in stock.
3. SITA reserves the right to use the prevailing exchange rate as at the time of procurement of goods. The parties agree that, at the time of the order, the Supplier will procure an agreed forward exchange contract for the foreign content of the applicable order. Suppliers are expected to take forward cover to cover the foreign exchange risk upon receipt of the order by SITA.
4. The parties agree that the Standard Bank e-Market trader spot rate of the day will be applicable at the time of issuing the order.
5. Price changes due to the fluctuation in the foreign exchange rates will only be applicable to items that are imported from a foreign country. The specific items need to be stipulated / itemised by the supplier.
6. There will be no margins charged relating to the change in price due to foreign exchange.
7. Inflationary adjustments will not be applicable to items linked to foreign exchange movements.
RFQ Number ......
Supplier Name......
Total RFQ Price ......
SUPPLIER MUST PROVIDE PRICE BREAKDOWN IN SOUTH AFRICAN RAND VALUE AS PER THE TABLE BELOW:
Description / Quantity / Unit Price(VAT Excl.) / Total Price
(VAT Excl.)
Goods to be transported from 72B Arlanda Crescent, Highveld Centurion, Gauteng to 162 Beacon Avenur, Beacon Hill Country Estate, Bishopstowe Pietermaritzburg, Kwazulu Natal
Kitchen:
1 x Washing Machine
1 x Microwave
1 x Double door fridge
1 x Dustbin
13 x Pots
10 x Cupboard for crockery, cutlery etc.
1 x Electric Braai Stand
1 x Electric frying fan
1 x Kettle
1 x Box of Electric stuff toast snack witch etc
Lounge:
1 65 inch Samsung OLED
1 x Swivel TV stand with glass
1 x Coffee table with glass top
1 x L Lounge couch
3 x folding chairs
1 x small table for kids
1 x Sound system with 5 speakers and Subwover
1 x Explora Decoder with a remote controller
Curtains
Picture Frames
Bedroom 1:
2 2 x Single Beds with bedding
1 x Playstation 3 with controllers and games
1 x Samsung TV
1 x Coffee table
1 x Toy container full of toys
1 x PVR Decoder with a remote controller
Clothes in build in cupboard
Curtains
Bedroom 2:
1 x Double Bed with bedding and blankets
1 x Ironing Board
1 x Iron
Linen in built-in cupboards
Curtains
2 x Washing Baskets
Bedroom 3:
1 x Queen Bed with bedding
2 x Pedestals
1 x Dressing Table with a mirror
1 x Headboard set
1 x Long Mirror
20 x Sealed dinner set Gifts
1 x TV Basestand
Clothes in the building cupboard
3 x Picture frames
Curtains
Garage:
2 x Big Pots
2 x Gas Cylinder (4litre and 9litre)
1 x Braai Stand
1 x Cooler Box
1 x Computer Set (Monitor, PC, Keyboard, Mouse and cables)
2 x Plastic bathtub
1 x Box full of books
Outside:
2 x Large Dog Kennels
1 x Satellite Dish with Explora LNB
We require insurance for transporting, handling, packing (upon collection in Centurion, Gauteng) and unpacking (upon delivery to and final delivery to a residential address in Pietermaritzburg, Kwazulu Natal) of household goods for the abovementioned Item List.
Sub Total
VAT
Total
SECTION D: Declaration of Interest SBD 4
1 Declaration of interest
1.1 Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where:
1.1.1 the bidder is employed by the state; and/or
1.1.2 the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and/or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the bid.
1.2 In order to give effect to the above, the following questionnaire must be completed and submitted with the Bid.
1.2.1 Full name of bidder or his or her representative: ______
1.2.2 Identity number: ______
1.2.3 Position occupied in the company (director, trustee, shareholder) ______
1.2.4 Company registration number ______
1.2.5 Tax reference number ______
1.2.6 VAT registration number ______
1.2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.
______
“State” means:
(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);
(b) any municipality or municipal entity;
(c) provincial legislature;
(d) national Assembly or the national Council of provinces; or
(e) Parliament.
²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.
1.2.6.2 Any legal person, including persons employed by the state[1], or persons having a kinship with persons employed by the State, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting Bid, or part thereof, be awarded to persons employed by the State, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where:
1.2.6.2.1 the bidder is employed by the state; and/or
1.2.6.2.2 the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and/or adjudication of the Bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and/or adjudication of the Bid.
2 In order to give effect to the above, the following questionnaire must be completed and submitted with the Bid.
2.1 Full name of the bidder or his or her representative: ………………………………………………………….
2.2 Identity number: …………………………………………………………………………………………………......
2.3 Position occupied in the company (director, trustee, shareholder²): …………………………………
2.4 Company registration number: ………………………………………………………………………..…….
2.5 Tax Reference Number: ………………………………………………………………………………….………
2.6 VAT Registration Number: ………………………………………………………………………………....
2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.
2.7 Are you or any person connected with the bidder YES / NO
presently employed by the state?
2.7.1 If so, furnish the following particulars:
Name of person / director / trustee / shareholder/ member:______
Name of state institution at which you or the person connected to the bidder is employed:____
______
Position occupied in the state institution:______
Any other particulars: ______
______
______
2.7.2 If you are presently employed by the state, did you obtain YES / NO
the appropriate authority to undertake remunerative
work outside employment in the public sector?
2.7.2.1 If yes, did you attached proof of such authority to the Bid YES / NO
document?
(NOTE Failure to submit proof of such authority, where applicable, may result in the disqualification of the bid.)
2.7.2.2 If not, furnish reasons for non-submission of such proof: ______
______
______
2.8 Did you or your spouse, or any of the company’s directors / YES / NO
trustees / shareholders / members or their spouses conduct
business with the state in the previous twelve months?
2.8.1 If so, furnish other particulars: ______
______
______
2.9 Do you, or any person connected with the bidder, have YES / NO
any relationship (family, friend, other) with a person
employed by the state and who may be involved with
the evaluation and or adjudication of this bid?
2.9.1 If so, furnish other particulars: ______
______
______
2.10 Are you, or any person connected with the bidder, YES/NO
aware of any relationship (family, friend, other) between
any other bidder and any person employed by the state
who may be involved with the evaluation and/or adjudication
of this Bid?
2.10.1 If so, furnish other particulars: ______
______
______
2.11 Do you or any of the directors / trustees / shareholders / members YES/NO
of the company have any interest in any other related companies
whether or not they are bidding for this contract?
2.11.1 If so, furnish other particulars: ______