Consumptionoffood Andbeverages

UWASchoolofMusic

VenueHireTermsandConditions

BookingsandPayment

Bookingrequestsshouldbe madeusingthe VenueHireBookingFormavailableon thewebsite: totheAdministrative Assistant at least2weekspriortotheevent.
AvenuebookingisNOTconfirmeduntilyoureceivewrittenconfirmationfromtheSchoolofMusic.
A10%depositispayableinordertosecureyourbooking.
Newcustomersmustpayinfullbeforebookingscanbeconfirmed.
Venuehiremustbepaidinfullifabookingiscancelledlessthat2workingdayspriortotheevent.
Thehireragreestopayforanyadditionalroomsorequipmentandforanyadditionalstaffingusedin additiontowhatwasindicatedintheirbookingrequest.
TheSchoolofMusicrecognisesthatitscorebusinessisteachingandresearchandassuchSchool activitiestakeprecedenceoverexternalcustomerbookingrequests.Hirersshouldbeawarethatwe areunabletoprovidethetypesoffacilitiesandservicesthatcommercialorganisationsmaybeable to.

AudioVisualEquipment

AnyrequestsforAudioVisualequipmentshouldbemadeatthetimeoftheinitialbooking.
Iftheequipment requested isnotavailableinthevenuethenitistheresponsibility ofthehirerto arrangeforhireofthisequipment.AudioVisualequipmentmaybehiredthroughtheAudioVisual Uniton64882026–chargesmayapply.

Consumptionoffood andbeverages

Foodandbeveragesmustnotbeconsumedinsidevenues.
HirerswishingtoserverefreshmentsshouldhiretheStudentCommonRoom,wherethereisbasic kitchenequipmentandfoodandbeveragesmaybeserved.
OncampuscateringcanbearrangedthroughUWAGuildCateringon64882315.
Allfunction andcatering equipment mustberemoved attheendofthefunction, orby9amthe followingmorning,ifapprovedbytheSchoolManager,Music.
Unlesspreviouslyarrangedschoolstaffwillnotbeavailabletohelpwithsetupofcateringtables, chairsetc-thiswillbetheresponsibilityofthehirer.
Ifliquorisbeingserved,anapplication foraLiquorPermitmustbecompleted atleastseven(7)dayspriortoyoureventtakingplace(availablefromtheSchoolofMusic).
Ifliquorisbeingsold,anapplicationforaLiquorLicensemustbecompletedatleasttwenty-one(21)dayspriortoyoureventtakingplace(availablefromtheSchoolofMusic).

FurnitureandEquipment

Furnitureandequipmentmust not beremovedfrom roomswithoutpriorpermission.Ifpermission isgrantedallarticlesmustbereturnedtotheiroriginalplacesattheconclusionofyourbooking.The hirerisresponsibleforanychargesincurredifavenueneedstobereconfiguredafteranevent.
Roomsshouldbeleftcleanandtidy.Additionalcleaningcostsmaybeleviedifvenuesarenotleftin anacceptablemanner.

Safety andSecurity

Someofourvenuescontainvaluableequipment,ifavenueassistantisnotbeingused,hirersare reminded fortheneedtobevigilantwhilstusingourvenuesandtoensurethatallwindows and doorsaresecurelylockedand(ifnecessary)alarmedbeforevacating.
Hirersareaskedtoreportanysuspiciousbehaviour,securitystaffcanbereachedon 64883020.
Inanemergency,pleasedial64882222andoursecuritystaffwillliaisewiththeemergencyservices, alternatively security phones are located on each floor of the central stairwell, they direct dial security.

Objectives

Toensurethattheschoolisstillabletoprovideaservicetoindividuals/organisationsthatrequirethe useof ourfacilities,whilststillabletoundertakethenecessarymaintenanceof its equipmentand facilities.
ToensurethatallUniversityhealthandsafetyrequirements aremetwhentheschoolhiresoutits venues

Organisational Scope

ThispolicyappliestoallUniversitystaff,studentsandotherexternal parties.

Policy

This policy recognisesthat the UWA School of Music has facilities and equipment that are not readily accessibletomanyartsorganisationsandindividualperformers.Thereforeitisimportanttotheschoolthat weareabletocontinuetoprovidethisservicewherepossible,withoutcompromising theschool’sabilityto maintainitsequipmentandfacilities.

TheSchoolofMusicrecognisesthatasitscorebusinessisteachingandresearchweareunabletoprovide the types of facilities and service that commercial organisationsare able to. Therefore hirers need to understandthatwecanonlyprovideabasicservicewhichisatthediscretionoftheSchoolatalltimes.Such serviceincludes:

Venueaccess(openingofroomsandlockingroomswhichisnegotiatedwithhirers)

Provisionofbasicaudioequipmentinspecifiedrooms(doesnotincludetechnicalsupport)

Provision of basic instrument facilities as specific to rooms (does not include the moving of instrumentsoradditionalequipmentthatisnormallynotavailableintheroom)

Provisionofbasicequipmentthatisnormallyavailableintheroomoriseasilymoved(whiteboards, smalltablesetccanbeaccommodated)

Provisionofstaffassistancetoassistwithbasicrequirements(thisisrequiredforallvenuebookings)

Any piano tuning is to be organisedby the hirer, but must be undertaken by the School’s recommendedtuner.

TheHirer

Thehireristoadhere totheterms andconditions outlined inthevenue booking form atalltimes. Any deviationfromthesemayresultinadditionalchargesand/ortherefusaltoaccesstheschool’svenuesinthe future.

CostingAssumptions

Summary:Thecostrecoveryofthehireofallroomsensuresthattheschoolcancompletelyrecoverall expenses.

Instruments=Includesmaintenanceofinstruments@15%oftotalvaluedivided by365daysperyear–minimum

Useofaudio/visualequipment=Includesmaintenanceofequipment@15%oftotalvaluedivided by365daysperyear-minimum(dependentonlengthofuse,e.g.1 dayisdividedby365days)

Infrastructurecharges=Includestheallowancetocoverelectricity,cleaningetc@15%of averagevenuehire

StaffAssistance =Includesminimumstaffassistancefeeof1hours@$45perhour

References

UWAVenueHireTerms

ContactInformation