Minutes of the Langwith Parish Council Annual Meeting held on Tuesday 15thNovember 2016
at 7pm at Whaley Thorns & Langwith Village Hall.
Present –Councillors S Peake, C Kane, S Fritchley, B Elliott, C Elliott, H Hornsby, K Sharpe,
A Anderson,S Berry, County Cllr J Dixon, PCSO 4609 Hadcock
Also in Attendance –Mr Ian Boulton, Parish Clerk, Aleah Bates Admin.
2016.187(1)Apologies for Absence Cllr J Wycherley due to illness, Cllr L Fritchley and Cllr C Dale due to work commitments.
2016.188(2)Declarations of Members Interests
Councillor S Fritchley declared an interest in agenda item 13, Planning Schedule.
2016.189(3) Public Speaking
No Members of Public were present.
2016.189(4)County Cllr J Dixon and PCSO 4609 Hadcock were present
Cllr Dixon informed members a new sign post for Langwith Junction had been commissioned.
The joint funding application from the 3 sports clubs in the parish had been confirmed. Cllr Dixon stated it included the revised application to encompass benches for Portland Road Recreation site.
The Chair raised with Cllr Dixon that the Bus Service 122 would not be re-instated. Cllr Dixon requested that it be noted that she did object strongly during discussions and didn’t agree with the decision made. Cllr Peake requested that the public be informed by an entry in The Post.
PCSO 4609 Hadcock informed members that there had been a number of arrests of key individuals within Langwithfor certain crimes within the last few weeks
The Chair asked if the police could do anything about the parking on the grassed area known locally as the Hot ross Bun. PCSO Hadcock stated that unfortunately as it was private land, there was nothing that the police could do.
2016.190(5)Acceptance and Signing of the Minutes of the meeting held on 18th October2016
The minutes of the above mentioned meeting were inspected by members. The minutes were moved by Cllr B Elliott, Seconded by Cllr Berry, agreed by all and duly signed by the Chair.
2016.191(6) Update on Medical Centre
The Chair informed members that the medical centre was definitely moving forward after some years waiting. Cllr Sharpe also confirmed, information from the PPG was that things were progressing. A copy of the e-mail from Brackley Investments was issued to each member stating that theyhave discussed the design of the new medical centre and the Heads of Terms relating to the development with Derbyshire Community Health Services NHS Foundation Trust and following these discussions they have recently issued revised plans and Heads of Terms to the Trust for their approval.
2016.192(7) The Bassetlaw Initial Plan
The Chair informed members that the Bassetlaw Plan was available to view online and a hard copy was available in the Parish Council Office if they wished to view it and make any comments.
2016.193(8) Proposed Removal of Payphones within the Parish.
Members were presented with the list of payphones within the area that British Telecom intends to remove. Members expressed an interest in the kiosk located near to the Devonshire Arms, as this was the old red style box. Members asked the Clerk to look into the possibility of taking ownership of this particular kiosk.
2016.194(9) Consider asking ASRA to hand over land to the Parish.
Members were informed that an informal discussion had taken place with ASRA Housing with regards to the vacant land they own situated at the junction of Main Street and New Scott Street, Langwith. ASRA had stated they had no plans for the land and had indicated they may be receptive to a request to hand over this land to the Parish. It was agreed that the Clerk issue a formal request to ASRA asking if they are willing to hand over the land to the Parish Council.
2016.195(10) Approval of October 2016 Bank Reconciliation
Members were provided with a copy of the October 2016 for their consideration. The reconciliation was noted by all and duly signed by Cllr S Fritchley.
2016.196(11) Options for a Parish Christmas tree.
Members were presented with a report containing options and prices for a Parish Christmas Tree.
The option of erecting a 12ft tree with a galvanised stand totalling £228 was selected and the location to be the Hot Cross Bun area. This was moved by Cllr Anderson, Seconded by Cllr Berry and Agreed by all.
2016.197(12) Purchase of Selection boxes for the Christmas Panto.
Members consider the purchase of selection boxes for the children attending the Christmas Panto. It was agreed by all to purchase and Cllr Kane was requested to see what best price he could source for the boxes for.
2016.198(13) Confirmation of Appointment of New Parish Caretaker
The Chair informed members that Mr Lee Rodgers had been appointed as the new Parish Caretaker and his start date would be Monday 21st November 2016.
2016.199(14) To Receive and approve the Parish Clerks Payment Schedule
Members were presented with a report on payments issued since the last meeting. The report was scrutinised by members. Cllr Kane asked for clarification in regards to the Water Rates for the Langwith Junction Recreation Ground. The Clerk informed members that this had been re-charged to the Bowls Club and had been paid in full. Members also queried the payment to Bolsover District Council with regards to dog bin emptying and asked if we could empty our own. The Chair suggested we write to the district Cllr on the scrutiny committee to ask if this is possible.
It was moved by Cllr Berry, Seconded by Cllr Sharpe and Agreed by all to accept the payment schedule.
(ii) The following accounts are payments made since the meeting on 18th October 2016
Date / CQ No: / Payee / Description / Amount28th Oct / Autopay / Employees/HMRC / October Salaries & PAYE/NI / 4347.11
17th Oct / DD / Sage Software / Monthly Payroll Subscription for the period 1/10/16 to 31/10/16 / 24.00
17th Oct / DD / Opus Energy / Gas Supply for Village Hall for the period 2/9/16 to 1/10/16 / 67.63
17th Oct / DD / Scottish Power / Monthly Electricity Charge for Old School House / 151.00
18th Oct / Chq 225 / Shirebrook Town Council / Hire of Danny Butler 29/7/16,
Inv 33 / 75.35
18th Oct / Chq 226 / Shirebrook Town Council / Grass Cutting as Agreed 30/9/16, Inv 30 / 520.00
20th Oct / DD / EDF Energy / Monthly Electricity Charge for Village Hall / 50.00
21st Oct / DD / Opus Energy / Electricity Charges for MUGA/Cricket Pavillion / 46.22
24th Oct / Chq 221 / Langwith Cricket Club / 2016/17 Annual Maintenance Allowance / 3000.00
25th Oct / DD / ESSO / Fuel for Van, Transaction date 11/10/16 / 47.73
25th Oct / Chq 227 / Ian Boulton / Petty Cash Top-up / 36.16
25th Oct / DD / Severn Trent Water / Water Supply, Used Water and Surface Drainage Services for the Village Hall,
Period Charged 13/4/16 to 3/10/16 / 158.64
27th Oct / Chq 222 / Mr Victor Towers / Hire of Disco for Halloween Party / 40.00
28th Oct / DD / Plusnet / Landline and Broadband Charges, Period Charged 22/10/16 to 21/11/16 / 34.62
1st Nov / DD / Screwfix/B & Q / Materials as per Invoice No’s 0742065014, 0742338029, 0742338037, 0742551490, 0745692311 / 125.91
2nd Nov / Chq 223 / Lauren Gell / Hire of Bouncy Castle for Halloween Party. / £35.00
3rd Nov / Chq 224 / Markovitz Ltd / 20 x Bags of Grit, Invoice No. C5047348 / 60.00
4th Nov / DD / Severn Trent Water / Water Rates for Langwith Junction Recreation Ground, Invoice No. 882058024, Period Charged 15/4/16 to 13/10/16 / 505.47
4th Nov / DD / Severn Trent Water / Water Rates for Langwith Junction Allotments, Invoice No 255136724, Period Charged 18/4/16 to 13/10/16 / 101.42
7th Nov / DD / Severn Trent Water / Water Rates for MUGA/Cricket Pavillion, Inv 198119816, period charged 18/4/16 to 14/10/16 / 61.44
7th Nov / DD / EE & T-Mobile / Monthly Mobile Phone Charges for October 2016 / 60.77
15th Nov / Chq 229 / Grant Thornton / Fee In Respect of 2016 Annual Audit / 480.00
15th Nov / Chq 230 / Bolsover District Council / Dog Bin Emptying
Period July to Sept 2016 / 100.78
Total / £10,129.25
Bank Balance as at 7th November 2016,£139,073.97
2016.200(15) To consider schedule of Planning Applications
Cllr S Fritchley expressed an interest in this item and duly left the meeting.
Remaining members considered items on the Planning Schedule and no objections to be made to any item on the schedule.
2016.201(16) DALC Circulars
Members were informed that DALC General Circular 16/2016 was available for all to view. Noted by all.
2016.202(17) Information Items and Correspondence
Members were informed of an up and coming charge for Water rates that was excessive. After discussions the Clerk was requested to look into the issue, conduct an audit of taps and reduce if necessary.
2016.203(18) Confidential Items (Staffing Probation Periods)
The Clerk and the Admin Assistants probation periods were ending and members were asked to consider whether this had been successfully completed. The Clerk and Admin Assistant left during discussions. Agreed that both had successfully completed their probationary periods.
2016.204(20)Chairs Announcements
No announcements for this meeting.
2016.205(21)Date and Time of Next Meeting
Tuesday 20th December 2016 at 7.00pm
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Dated…………………………………………………………
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