Fair Oaks Soccer Club Board Agenda

Wednesday, May 14, 2014 @ 6:00 - 7 P.M.

Round Table Pizza (Madison & Hazel)

  1. Roll Call / Approve Minutes for April, 2014 Meeting
  2. In attendance: Ed Fuchs: Treasury: Jon Holmes, President: Kim, Web and Communication: Steve, Competition Manager; Rica, Tournament; Tony, RPM; Bruce, Asst. Manager; Jason, equipment manager
  3. Minutes approved

2.Public Comment- none

  • Secretary’s Report – Traci Montgomery; Jeff Patsy, absent, but a request has been made to get a spring field schedule of practices and games. To be brought up at the next board meeting.

4.Treasurer’s Report – Ed Fuchs- distributed budget, “not much happening. Won’t know actuals until the registration is done.”

5.Board Member Reports:

  1. Registrar’s Report – Julie Morsy: Absent
  • She emailed Jon a report.
  • 200 Rec players who have reg’ed online,100 players walk-ins.
  • Needing to give refunds for early bird reg extension.
  • 191 comp players reg’ed at this time.
  • Only have 13 comp players pre-reg’ed for comp. Trying to do 3 girls teams and 2 boys teams, but a lot of players haven’t registered.
  • Jon did email Affinity with the issues that we have been having.
  1. Fair Oaks Tournament 2014 Update – Rick Kurianowicz
  • 8 teams registered for the tournament.
  • Has done blasts several places to many teams.
  • Still trying to set up the ref’s parking with Vans and no parking fees.
  • It is cheaper than just paying for the parking.
  • Better refs because of this.
  • Paul loves the idea as well.
  • Cherry Island not closing the fields.
  1. Referee Coordinator -

Referee Assignor – Paul Etemad- absent

  1. Field Coordinator Report – John Castro
  • SJSD says that they are watering twice a week. No way to verify that.
  • Carnegie looks pretty good.
  • They are not going to water as much as they would like to.
  • Trying to decide for fertilizer—doesn’t want to buy it if its going to die any way. Wants to buy a spreader so that we can do our own spending. He doesn’t want to spend a lot of money for the fields.
  • It would cost 450.00 to fertilize all of Carnegie and then 250.00 for the spreader. Ed will find out when it is being watered.
  • We are good til the end of June. Just needs to pull the permits. OVO, LeGette, the Old Fair Oaks; it will be about 40.00.
  • Getting permits for the rec side.
  • Not using Bannister Park
  • Phoenix Field- Lacross will end next weekend. They need that field to “rest” for June and July.
  1. Field Scheduler Report – Jeff Patsey –absent:
  • Sent Jon the field practice schedule.
  1. Equipment Manager Report – Jason Keith
  • Ordering new corner flags: solid fiber glass. Got them through sSoccer Pro: 4.00 each which is a deal, so it will cost about 250.00.
  • Looking for a rebounder. Found one online. Need two for Carnegie. These are just for the comp program.
  • Also need bags for them.
  • Found a goal welding couple.
  • A Parent offered to do it for free. Jason took his number.
  • Phoenix takes care of the goals; we just need to tell them which ones need welding.
  1. Programs

Recreational – Tony Launey

  • Twin Lakes donation went
  • Financial aid is needed. They should submit a letter for board review.
  • Send people to Julie. Julie should make a list, they need to send a letter to the board, and then the board approves it.
  • Julie needs to be the official go-to person for these requests. It might make it easier to get the info first hand instead of from a bunch a different people.
  • is an option, but someone will need to check this email.
  • Play-ups: 15 or so play-up requests. Kim will put the play-up form on the website.
  • Still working on a banner
  • Kip and Tony need to get together to work on the coaching stuff. Clinics and rec coaches meetings will get set up.
  • Parents have questions about how to get kids to play with specific kids and specific coaches.

Micro Soccer– Scott Smith-absent

  • Jon will check with Julie to see what the #’s are for micro soccer.
  • Trying to transition to Phoenix.
  • F.O School looks good. Still need a porta-potty.
  • Setting up the school for games.

Competitive – Steve Stephen-

  • Last set of tryouts this Saturday.
  • Meeting set up this Saturday.
  • Steve is officially stepping down. He just doesn’t have a time.
  • We need to vote to get a new competitive manager.
  • Spring league is going pretty well; everyone seems happy and doing well with the field scheduling and rescheduling.
  • U15-16-17, U19 tryouts girls: Boys U19 and U15.
  • Kim will send out an email at the comp meeting tomorrow to get a hold of their players and tell them about the upcoming tryouts.
  1. Club Advisor - Jeff Klein-absent
  1. Uniforms – Alan Thomas-absent
  • Lots of people showed up for uniforms sales.
  • The younger ones sold out? The rest went to Soccer Pro
  1. Communications - Kim Garcia
  • Launching website next month.
  • Looking at getting Google Voice, and a new phone system going.
  • Julie is the only one who has access to a member data base. Kim wants access.
  • Need more communication to parents and community.
  • Bruce wants Kim and Julie to be the only ones who have access to the data base.
  1. Asst. Manager Report – Bruce Glass
  • His team practiced for the first time and the locker was unlocked at Carnegie. We need to make sure that people lock the lockers.
  • We need to change the combination; too many kids know the combination.

L. Manager’s Report – Jon Holmes

  • Steve transitioning out makes it very important to really understand what we are as a club and what is comp within our club.
  • We need to tighten things up.
  • Jon has concerns about teams just wanting to play under us so they can play US Club soccer. We need to think about how feel about that.
  • We need to protect the integrity of the club.
  • We need some standards for teams doing that.
  • We need to maintain a community based club.
  • It would be ideal to have options for players who want and are good enough to play year around. Best case scenario is to have one of each available for the players.
  • We are not designed to be a year around club. We need to establish a process for the teams who want to play year around.
  • Teams need to get some kind of approval for year around.
  • Teams will be expected to protect the club with professionalism.
  • We must respect our by-laws.
  • Jon has some concerns with CYSA. US Club might be the way to go?
  • Should we survey the comp coaches to see what everyone wants?
  • Would need all the board members to write a framework.
  • Need to grow the rec program to feed the comp program.
  • Kim will try to get a hold of Marcy; we need to send an email blast.
  • More trainings available. Goalie training will come available.
  • Have a mentoring program for coaches.
  1. Old Business

7. New Business

8.Good of the Game

9.Adjournment – Thank you for your time and attendance!

Next meeting is the Budget Meeting in March

Hazel/Madison Roundtable Pizza

Wednesday, June 18, 2014