Greenways Block Grant Program

2016Grantee Instructions

Congratulations, you have been awarded a Greenways Block Grant. I will serve as your local Greenways Block Grant Project Manager and point of contact and look forward to working with you.

If you have any question about the administration of this grant, please contact me, by email at sues@northwest pa.org or by phone at 814-677-4800 x131. If you have technical project questions please contact the appropriate agency’s representative.

2016 GBG Program Grantee Instructions January 2017

DEP

Ron Lybrook

Environmental Group

Manager

230 Chestnut St.

Meadville, PA 16335

814-332-6984

DCNR

Erin Wiley Moyers

Recreation and

Park Adviser

Clarion, Crawford,

Erie, Forest, Venango

& Warren Counties

158 South Second Ave.

Clarion, PA 16214

814-226-2329

DCNR

Kathy Frankel

Recreation and

Park Adviser

Lawrence &

Mercer Counties

Suite 324 | Piatt Place

301 Fifth Avenue

Pittsburgh, PA 15222

412-880-0486

2016 GBG Program Grantee Instructions January 2017

The following information is being provided to assist you with your grant and every effort has been made to make this process as easy as possible.

Electronic copies of the documents you will need to utilize are available at the following link: ( ). Please note there are separate links for the 2016 Round of GBG Applications. If you are unable to get them to download please let me know and I’ll forward them to you via email.

Any or all of the following documents (1-6) must be submittedbefore you spend any money on your project. If any of the documents were included with your application, they do not have to be submitted again.

1. Executed Contract

2. W-9

  1. Landowner & Grantee Agreement (DEP funded Development Projectswhere project scope includes design and/or construction work where the grantee is not the landowner.)
  2. Grantee Landowner Conditions (DEP funded Development Projects when the project scope includes design and/or construction work where the grantee is the landowner.)

5. Certificate of Title (DCNR funded Development Projects)

6.PNDI (All Projects except Technical Assistance)

The Reimbursement Request Form and Work Progress Report should be downloaded from the link provided above and saved as you will be using these routinely.

7.Reimbursement Request Formto be used for all requests. This form has changed and should be easier for you to complete. Simply list your expenses either for reimbursement or match. They do not have to be broken down into any categories other than Request for Reimbursement, Cash Match, and In-Kind Match.

8.Work Progress Report due with each reimbursement request or quarterly by the 10th of the month (April, July, Oct, January) for all Projects whether work was performed or not.Please add a reminder to your calendar to submit these quarterly reports to keep me informed of your progress.

The next four documents are self explanatory and should be review so you are aware what is necessary at the completion of your project and the closing of your grant. Note a final site inspection is required for all DCNR development projects. When your project is complete and the funding acknowledgement sign is installed please contact me to make arrangements for a site visit.

9.Sign/Acknowledgement Guide will provide you with instructions for funding citations which must be included on any printed materials or products and signs which must be installed at all Development Project).

10.Success Stories Template (Complete for all Development Projects)

11.Final Report Guidelines lists information to include in the required report due with the final request for reimbursement for all projects.

12.Goals & Accomplishments document applies to all DEP funded projects and needs to be submitted with the final report and final request for reimbursement.

Alsoposted are the following DCNR and DEP policies where you may find helpful information. Even though your grant funding comes through the Northwest Commission all projects must follow DEP and/or DCNR’s regulations.

13.Primer for Fitting Charges into Budget Categories (DEP)

14.Development Eligible & Ineligible Costs & Match (DCNR)

15.Planning Eligible and Ineligible Cost & Match (DCNR)

16.ADA Guidelines (DCNR)

17.Development Projects Management (DCNR)

18.Planning Projects Management (DCNR)

19.Ownership & Control Policy (DCNR)

20.Competitive/Purchasing Procedures (DCNR)

21.Consultant Selection for Development Projects (DCNR)

22.Land Ownership & Control Policy (DCNR)

23.RFP Guidelines (DCNR)

24.RFP Template (DCNR)

Additional policies may be found at the DCNR C2P2 webpage at () or at DEP’s elibrary site for Grant forms at () .

On the next page you will find a “Required Document Checklist” to assist you in keeping track of what needs to be submitted. Some items may not be applicable to your project or may have been submitted with your application.

Greenways Block Grant Program

Grantee’s Required Documents Checklist

  • Approved Application
  • Executed Contract
  • W-9
  • Landowner Agreement (DEP Funded Projects)
  • Certificate of Title (DCNR Funded Projects)
  • PNDI
  • Work Progress Reports due quarterly by 10th of month and with each Reimbursement Request
  • Project and Sign Pictures (Project Before, During, After - preferably jpegs)
  • Copies of any Technical Reports/Studies/Maps/etc. (1 hard copies and 1 electronic)
  • As needed Reimbursement Request (Include documentation for request and match & Work Progress Report)
  • Schedule Final Site Inspection for Development Project

At the completion of the project you will need to submit:

  • Goals & Accomplishments Report (All DEP Funded Development and Technical Assistance Projects)
  • Final Report (All Projects)
  • Final Request for Reimbursement
  • Success Story (All Development Projects)

2016 GBG Program Grantee Instructions January 2017