Texas Department of Public Safety
5805 North Lamar Blvd.
Austin, TX 78752
Phone: 512-424-5579
Fax: 512-424-5419
Email:
TXDPS Purchaser: Cathy Richter, CTPM
Request for Offer (RFO)
For
Piller 300kVA Uniblock Parallel Redundant UPS Modules
RFO Number: 405-IT8-0584
RFO Closing Date: 06-30-2008
RFO Closing Time: 3:00 Central Standard Time
Class-Item:
207/67, 285/96, 912/40, 926/45, 926/77, 962/86
“The issuing office believes that the requested items in this request for offers may be proprietary to one vendor under Government Code, §2155.067; however, the issuing office strongly encourages offers from all qualified respondents who may be able to provide the requesting items.”
IF OFFERING ITEMS OTHER THEN THE REFERENCED ITEMS PLEASE INCLUDE WITH OFFER THE MANUFACTURER SPECIFICATION INFORMATION SHEET.
ALL ITEMS OFFER SHALL BE NEW AND UNUSED, OF CURRENT PRODUCTION, AND IN FIRST CLASS CONDITION, INCLUDING CONTAINERS SUITABLE FOR SHIPMENT AND STORAGE, UNLESS OTHERWISE SPECIFIED IN THIS RFO.
When mailing or hand delivering your response, please place a label in the lower left-hand corner of the sealed mailing envelope or box; If response requires more than one envelope or box, place a label on each sealed envelope or box. Below is the example of the format:
Ship To: Mail To:
Texas Department of Public Safety Texas Department of Public Safety
Accounting & Budget Control, MSC 0130 Accounting & Budget Control, MSC 0130
Attn: Cathy Richter Attn: Cathy Richter
5805 North Lamar Blvd. P.O. Box 4087
Austin, TX 78752-0130 Austin, TX 78773-0130
RFO #: 405-IT8-0584 RFO #:405-IT8-0584
RFO Closing Date: 06-26-2008 RFO Closing Date: 06-26-2008
PLEASE COMPLETE THE FOLLOWING:
* TAX NO.______
* VENDOR NAME: ______
* VENDOR ADDRESS: ______
*VENDOR CITY______*STATE______*ZIP______
*VENDOR CONTACT PERSON: ______
(PLEASE PRINT)
______
(ORIGINAL SIGNATURE)
FAILURE TO SIGN WILL DISQUALIFY RESPONSE (AUTHORIZED SIGNATURE)
*PHONE NUMBER: ______*FAX NUMBER: ______
*E-MAIL: ______
* MUST BE FILLED OUT COMPLETELY.
***IN COMPLIANCE WITH THE PROMPT PAYMENT ACT, YOUR TAXPAYER IDENTIFICIATION NUMBER MUST BE ON ALL INVOICES. ***
***NOTE*** PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO FAX YOUR OFFER. THE OFFER CAN BE FAXED AT ANY TIME BEFORE THE CLOSING TIME.
PREFERENCES
See Section 2.38 of the State of Texas Procurement Manual regarding preferences.
Check below to claim a preference under 34 TAC Rule 20.38
( ) Supplies, materials or equipment produced in TX or offered by TX bidder or TX bidder that is owned by a service-disabled veteran *
( ) Agricultural products produced or grown in TX
( ) Agricultural products and services offered by TX bidders*
( ) USA produced supplies, materials or equipment
( ) Products of persons with mental or physical disabilities
( ) Products made of recycled, remanufactured, or environmentally sensitive materials including recycled steel
( ) Energy Efficient Products
( ) Rubberized asphalt paving material
( ) Recycled motor oil and lubricants
( ) Products produced at facilities located on formerly contaminated property
( ) Products and services from economically depressed or blighted areas
( ) Vendors that meet or exceed air quality standards
( ) Recycled or Reused Computer Equipment of Other Manufacturers
( ) Foods of Higher Nutritional Value
OBJECTIVE
The Texas Department of Public Safety (TXDPS) wants to purchase a hardware upgrade contract for two (2) Piller Model UB-R 260 Uniblock-R rotary UPS, one (1) Piller 800A AMP Parallel/Manual Overlap Transfer Switch, two (2) 600 AMP DC Disconnect Switch, one (1) Turn Key demolition, new installation and disposal of all old salvage material/equipment.
BACKGROUND
Texas Department of Public Safety’s Information Management Service is in charge of all of the department’s computer equipment, servers, and related computer equipment. This computer equipment has to run 24x7. During a power outage this equipment is still needed. The UPS modules that are requested will assure that this equipment will run in any circumstance.
SCHEDULE/DELIVERY OF OFFER
Schedule of Events
Issue RFO 06-16-2008
Closing date 06-30-2008, 3:00 pm
Awards 07-11-2008
TXDPS reserves the right to adjust the schedule by addenda.
RESPONSE SUBMISSION REQUIREMENTS
Offer must comply with the following standards:
· Deliver on or before the date and time noted above, to the address on page 2 of this RFO
· Respondent must submit one (1) signed original response, and one copy.
· Signed originals must be clearly labeled “Original” on the front cover.
All offers delivered shall be in a package plainly marked as “RFO #405-IT8-0584. Offers may be hand carried or delivered by overnight service or U.S. Mail. All deliveries will be formally received and logged. Offers received after the time and date specified will not be considered and will be returned unopened to vendor.
INQUIRIES
Written questions concerning this RFO will be answered by subsequent addenda. Updates and addenda to this RFO will be posted on the Electronic State Business Daily (ESBD) Marketplace http://esbd.cpa.state.tx.us/.
If a Vendor discovers any ambiguity, conflict, discrepancy, exclusionary specifications, omission, or other error in this RFO, the Vendor shall immediately provide written notification to the TXDPS Point of Contact. If a Vendor fails to notify the TXDPS Point of Contact of any error, ambiguity, conflict, discrepancy, exclusionary specification, or omission, the Vendor shall submit an offer at its own risk and under such conditions. If the Vendor is awarded a contract, then such Vendor will not be entitled to additional compensation, relief, or time by reason of the error or its later correction.
OFFER BINDING FOR 90 DAYS
Respondent’s entire offer is binding for 90 days from offer closing date.
REVISIONS
Offer cannot be altered or amended after opening time. Alterations made prior to opening time should be initialed by Respondent or their authorized agent. No offer may be withdrawn after submission time without approval by TXDPS.
AWARD AND CANCELLATION OF RFO
TXDPS reserves the right to accept or reject all or any part of an offer, waive minor technicalities and award the offer to best serve the interest of the State. TXDPS also reserves the right to cancel this RFO or any portion of this RFO at any time.
DELIVERY
Unrealistic delivery timeline projections may cause the offer to be rejected.
TAX EXEMPT
Purchases for State use are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in offer. Excise Tax Exemption Certificates are available upon request.
NEGOTIATIONS
Once TXDPS determines if an offer in valid, TXDPS may meet with such Respondent in the order of ranking to negotiate. TXDPS reserves the right to negotiate any term or condition set forth by the offer that TXDPS considers to be unfavorable to the state and to make modifications to the requirements set forth in this vendor specification document, provided such modifications do not constitute a substantial change. If TXDPS is unable to negotiate a satisfactory agreement with a specific Respondent, negotiations with that Respondent will be terminated and TXDPS will undertake negotiations with the next Respondent. Negotiations may continue in this fashion until an agreement is achieved or all Respondents are rejected. All negotiations must be initiated and completed prior to award.
BEST VALUE PURCHASES
TXDPS will use the best value factors in Section 2157.003 of the Texas Government Code in making an award of any contract.
Texas Government Code, Title 10 2157.003 DETERMINING BEST VALUE FOR PURCHASES OF AUTOMATED INFORMATION SYSTEMS. "Best value" for purposes of this chapter means the lowest overall cost of an automated information system. In determining the lowest overall cost for a purchase or lease of an automated information system under this chapter, the commission or a state agency shall consider factors including:
1. the purchase price;
2. the compatibility to facilitate the exchange of existing data;
3. the capacity for expanding and upgrading to more advanced levels of technology;
4. quantitative reliability factors;
5. the level of training required to bring persons using the system to a stated level of proficiency;
6. the technical support requirements for the maintenance of data across a network platform and the management of the network's hardware and software;
7. the compliance with applicable Department of Information Resources statewide standards validated by criteria adopted by the department by rule; and
8. applicable factors listed in Sections 2155.074 and 2155.075.
Information obtained from the CPA’s Vendor Performance Tracking System (http://www.window.state.tx.us/cpa/prog/vendor_performance) may be used in evaluating responses to solicitations for deliverables to determine the best value for the state.
PAYMENT
95% payment after delivery and acceptance of the products, and then remaining 5% after equipment is fully functional and accepted.
HUB Subcontracting Plan (HSP)
Must be completed, signed and returned with the Offer. Include all subcontractors on the HSP, and whether they are a HUB firm or not. Complete the remainder of the forms. Failure to do so will render the Proposal incomplete and it will be rejected. Proposal Package #2, posted separately to the ESBD, provides instructions to assist with finding Historically Underutilized Businesses on the State of Texas CMBL to be used when preparing the HSP.
If further assistance is needed in preparing the HSP, you may contact the DPS HUB Administrator Harold “Hank” L. Vice II at (512) 424-2534.
TPASS has posted an MP3 Audio/Video file (with additional text version available) that reviews the HSP by section and gives clear direction in properly completing the HSP. The MP3 file is located at the following link: http://www.window.state.tx.us/procurement/prog/hub/hub-forms/
Contractor must be a certified repercussive of Piller Corporation
COST BREAKDOWN
Please use format below
Vendors are responsible to clearly itemize all costs. Any offers that do not clearly and accurately itemize each cost could be cause for rejection.
QTY / DESCRIPTION / UNIT PRICE2 ea / PILLER Model UB-R 260 (260kVA/208kW) UNIBLOCK-R Rotary UPS, 480V, 60Hz. Input, 480V, 60Hz. Output, with 93% full load efficiency
•Redundant power paths including controls
•Highly reliable naturally commutated inverter - ¼ the parts count of
a static UPS Inverter
•13 times full rated current fault clearing capability without going to
bypass
•High efficiency Uniblock rotary power conditioner with electro-
magnetic partition for superior isolation
•Parallel logic for expansion to multiple units
•0-40°C operating temperature without derating
•Dual source input capability
•Low input harmonic distortion <2% in normal operation without
input filter
•High input power factor >.99
•Low output distortion <1.5%ph – ph voltage
•Unlimited Crest factor capability
•Exceptional non-linear load response
•ETL listed
•Silencer – 70 dB(A) at 1 meter
•Apoconnect remote communication capability
Dimensions: 96” W x 34” D x 89” H
Weight: 8,455 lbs.
1 ea / Piller 800A Amp Parallel/Manual Overlap Transfer Switch (PMOTS)
•Accommodates (2) 260kVA Uniblock modules in Parallel Redundant Mode and provides in-phase, non-interruptive bypass of the Uniblock Parallel Bus by manual operation. The major components are as follows:
•Free standing, NEMA 1 type, front accessible only enclosure
•(4) manually operated 100% rated molded case switches
•Isolation Switch for each UniBlock module
•Overlapping Transfer Switch Pair
•FBT’s as required
•Manual Overlap Transfer Controls
•PMOTS is designed for Parallel operation for Redundancy rather
than Capacity of (2) UPS Modules only
•Should either Module require a maintenance shutdown or
experience a failure, the output breaker of that module opens
and the module shuts down leaving the system in non-
redundant mode operating on the remaining module
•The isolation switch may be opened to electrically isolate the
failed unit from the parallel bus for repairs or maintenance
•Should the remaining module experience a failure, that module
transfers automatically to its Internal Bypass
•The MOTS Bypass switches allow the operator to perform a
manual, overlapping transfer from the Internal Bypass to the
maintenance bypass power path to effect repair and test of
the UPS System
2 ea / 600 Amp DC Disconnect Switch (DCDS)
•Free-standing, NEMA 1, front access only, enclosure
•Battery System connected / disconnected from UPS module
through full load break rated manual switch
•Shunt Trip from Integration into UPS EPO Circuit
•Fuse protected, 2-pole bolted pressure switch
Dimensions: 36”W x 27”D x 84”H
Weight: 650 lbs.
1 Lot / Services
•16 man-hours for installation and assembly supervision.
•Reasonable endeavors to verify that equipment installation is
consistent with Piller requirements and drawings.
•60 man-hours for commissioning, calibration and functional check
of Piller equipment.
•Temporary resistive load banks and cable for testing during start-
up are required and included in this proposal
•Load bank should be sized by customer for UPS module full load
•Unloading, installation, removal and loading of temporary load
banks and cables is not included and is the responsibility of
others
1 Lot / Turn Key demolition, new installation and disposal of all old salvage material/equipment
•Labor and Material
1 Ea / Freight/Shipping
Ship to:
Texas Department of Public Safety
108 Denson. Dr.
Austin, Texas 78752
Warranty
Total Cost:
TERMS AND CONDITIONS:
ITEMS BELOW APPLY TO AND BECOME PART OF RFO.
ANY EXCEPTIONS THERETO MUST BE IN WRITING.
1. BIDDING REQUIREMENTS:
1.01. Offers must comply with all rules, regulations and statutes relating to purchasing in the State of Texas in addition to the requirements of this form.
1.02. Offers should be submitted on this form. Offers must price per unit shown. Unit prices shall govern in the event of extension errors. If a price quotation is submitted as part of the Offer, the quotation must be referenced on the Offer document and signed by the Respondent to establish formal linkage to the Offer.
1.03. Offers must be time stamped at Texas Department of Public Safety accounting office on or before the hour and date specified for the Offer opening.
1.04. Late and/or unsigned Offers will not be considered under any circumstances. Person signing Offer must have the authority to bind the firm in a contract.
1.05. Quote FOB destination, freight prepaid and allowed unless otherwise stated within the specifications.
1.06. Offer prices are requested to be firm for TXDPS acceptance for 30 days from Offer opening date. "Discount from list" Offers are not acceptable unless requested. Cash discounts are not considered in determining an award. Cash discounts offered will be taken if earned.
1.07. Respondent should enter Texas Identification Number System (TINS) number, full firm name and address of Respondent on the face of this form. Enter in the space provided, if not shown. Additionally, firm name should appear on each continuation page of an Offer, in the block provided in the upper right hand corner.