San Antonio Women’s Chamber of Commerce

Board of Director’s Meeting

IBC Bank

January 8, 2018

Board Members Present: Dr. Yvonne Katz, Rebecca Hughes, Sarah Becher, Diane Polanco, Amy Gonzalez, Tracey Ritchie, Angelica Docog, Cindy Taylor, Zina Guerra, Dr. Susan Blackwood,Lori Johnson Leal, Margie Hildreth, Stacey Isenberg, Gabrielle Gelo and Kristen Villareal.

Board Members Absent: Belinda Gavallos, Dr. Sandra Neubert,Rosalind Reeder, Yolanda Rogers,and Jennifer Haft

Secretary Report

Minutes from last board meeting - no changes noted

ACTION: Motion made and seconded to accept minutes. Passed

Report from Treasurer

Financials distributed, along with 2018 budget

Financials – income for the year was a net loss of 20k

The Gala was run out of the foundation, or else we would have likely been on target for our overall budget

Golf revenue was down a little and we had to fund the foundation to start

Corporate membership dues were also down for the year.

Budget was distributed and reviewed for 2018

Dr. Katz noted that we have changed our CPA to Carmen Garcia, who has previously been on our audit committee. We will talk to her about external audits for our foundation, as well.

ACTION: Motion made and seconded to accept 2018 budget. Passed

Vote on new recommended board members

  • We had Lacey Fischer resign from the board at the end of the term
  • Proposed board members who have accepted include:
  • Mona Helmy for Director at Large
  • CEO at Helmy Plastics
  • Barbie Scharf-Zeldes for Director at Large
  • CEO, Zeldes Law Firm
  • Lisa Ayres for Director of Membership
  • Catholic Charities
  • La Juana Chambers for Director at Large
  • Alamo PMI Chapter
  • Casey Annuzio for Co-VP Smart Women
  • Architect & Partner, Munoz Co

ACTION: Motion made and seconded to accept proposed board members. Passed by all present. Votes by proxy via email: Belinda Gavallos, Ros Reeder & Jennifer Haft – all Yay votes.

Committee Reports

Communications

  • Have 10 people RSVP for new member mixer. Please RSVP if you plan to attend
  • Only have 19 people registered for the PowerHour and we have a guarantee of 30 – Please pass on to your contacts!!
  • Deadline for the Leadership program is extended to Friday
  • We need some additional non-corporate members to join the program to help keep it going
  • Social Media
  • Kristen distributed a social media recap (attached) which showed that we have had the most increase on Instagram.
  • Working on creating a new job description for a social media intern.
  • There was discussion around using social media ads/boosts to promote the upcoming PH due to low registration. Rebecca said she would set up the Facebook post to boost and possibly ongoing events if results show it is beneficial.

Education/Leadership

  • Discussion:
  • Smart Women – Diane reported that Becky Spieth would not be able to be the provocateur for February due to an impending surgery. She reached out to Missy Hernandez, who is a member and has conducted many presentations to see if she can take Becky’s place. Missy and agreed and Diane has asked Becky if she can take the March spot. Diane will work on the topic with Missy and get information to the office asap.
  • IBC will still host the Feb event and Rebecca will follow up with Girl Scouts to confirm if they will still host the March event. Diane has spoken with Julianna Greer at Franklin park to host the May event, because they will also cover the lunch. She will get back to us once she has confirmed.
  • TDL – Dr. Katz is working with Patti this week to get all the documents together so the office can put together binders for the January 25th launch. They have had to flip around the Jan and Feb agendas due to the availability of expert speaker Lee Cusenbary, who will be speaking on Ethics.

Events

Golf

oCindy announced that the first committee meeting will be at Frost Bank on Wurzbach this Friday, Jan 12 at 8:30 am.

oCPShas already agreed to be a sponsor at $5000! Sarah has spoken with Dominion Lexus about sponsorship and Cindy will follow up. Cindy is also working with Republic Waste and Spaw Glass has confirmed that they are already in for the Shrimp boil as a hole sponsor.

Gala

Susan reported that the Gala committee has met at Dr. Katz’s house on Dec 18th for a Lessons Learned.

At that time, they reviewed the Survey Monkey results from the board. Summary concluded we did a great job in most areas. In reviewing the financials, she was disappointed with the individual ticket sales and would like to focus on why our members are not purchasing tickets for next year.

She will continue to work with USAA to keep them involved and will provide the office with their corporate member representatives after their upcoming meeting to review their benefits.

The committee also agreed that we have outgrown Omni and they were not available for our date in 2018. Susan is working on new venue options and has arranged a site visit with Valero this Wednesday to review their set up, catering and paring options.

There was also discussion about the number of Honorees and they will continue those discussions for 2018.

Susan was also very disappointed in the auction. Dr. Katz had a great experience with Auctions Give Back, an auction company owned by John Woodward. He secures all of the items and handled all of the credit card transactions for a 50/50 split. His organization would handle both the silent and live auctions. They will be pursuing this option further.

  • PowerHour
  • Angelica reported they are ready for the Jan 17 luncheon. Sheriff Salazar and his wife will be attending.
  • The committee is currently working on a speaker for June.
  • Networking Mixer
  • Amy reported the Mistletoe Madness Mixer went well despite the snow. There were still several people that came in even after the snow started. The venue and food were great.
  • Sarah, Amy, Ros and office staff will meet to review the upcoming contract renewal with Fresh Horizons Catering and their budget to determine if there is a possibility of having them cater only the December mixer in order to hold the Fiesta mixer at a different venue.
  • Charity of Choice
  • Lori will have Charity of Choice timeline together to present at the next board meeting.
  • Exec. Report
  • Dr. Katz is working this week to contact colleges and corporate members to recruit more paying TLD participants. She also asked any of the board members that could afford to possibly pay to send an extra participant to do so.

Other business and Adjournment